Give Employees Access to Zones

What’s a zone?

Zones are basically used to divide your whole workspace into smaller spaces that are easier to manage:

  • there are two types of zones (desks and parking) and you can create several of each type (go to the “Zones” tab)
  • each zone has its own booking calendar, with different availability from one zone to another
  • each zone has its own interactive map /floorplan
  • the access to each zone can be limited to specific users

Zones are particularly useful if:

  • you need to manage both desks and parking spaces within the same account (desk and parking zones)
  • your office or parking has several floors (1 floor = 1 zone)
  • your company has several locations (1 location = 1 zone)
  • your floorplan is very big and needs to be split into smaller areas (1 area = 1 zone)

Employees can switch between zones and view a different map and  availability for each floor.

Giving access to zones individually

Step 1 – Go to the Employees tab

Step 2 – Click on this icon    for the corresponding employee

Step 3 – Tick the zone(s) you want to give access to

Step 4 – Save the configuration and repeat the process for the other employees

Giving access to zones in bulk

If you have a large number of employees, you might be interested in updating employees in bulk.

Step 1 – Go to the Groups tab

Step 2 – Click on the button “Add New Group” in the top right corner and name your group

Step 3 – Click on the #Employees column and select the employees you want to add to the group

Step 4 – Click on the #Zones column and select the zones you want to give the group access to