Terms of Use and Privacy Policy
for Ronspot SaaS Booking Solution

3.1 Information We Collect

We collect the following information to provide and improve our Service:

Personal Information

• Name
• Work email address
• Vehicle registration number

Device Information

• Mobile device type
• Browser type
• ID address

Usage Data

• Pages viewed
• Actions taken, such as bookings made
• Aggregated data via Google Analytics

We do not collect precise geographic location ata.

3.1.1 Wi-Fi Data Collection

In order to operate and improve the quality of our services, Ronspot may collect data from Wi-Fi connections. The primary purpose of this data collection is to confirm whether the user has used the resource, such as a desk or car park, that they have booked.

To enable this feature, Location Services on the user’s device must be activated. This is required to accurately determine the device’s proximity to the Wi-Fi network and ensure that the user has accessed the designated resource. The data collected via Wi-Fi is used solely for operational purposes and in compliance with applicable data protection laws.

Please note, no personal identifiable information is shared with any third party, and the Wi-Fi data will only be used for the purpose of providing Ronspot services.

3.1.2 ANPR Camera Usage

Ronspot may use Automatic Number Plate Recognition (ANPR) cameras to capture vehicle registration details for the purpose of providing parking solutions, managing access, and tracking parking usage. The ANPR system only scans the vehicle’s registration number and does not capture images of the vehicle or its driver. No personal identifiable information, such as images of the driver or any other part of the car, is stored or used.

All ANPR data is processed in compliance with applicable data protection laws. No personal identifiable information is shared with any third party, and the data collected is used exclusively for operational purposes related to the services we provide.

3.2 How We Use Your Information

We use your information to:

• Provide and personalise our Service.
• Facilitate booking management and other functionalities.
• Communicate with you regarding updates or relevant notifications.
• Monitor and improve our Service through analytics.

3.3 Data Retention

• Personally identifiable information (e.g., name, email, vehicle registration) is removed within 90 days of account deletion.
• Non-personally identifiable information (e.g., aggregated analytics data) may be retained indefinitely.

3.4 Data Sharing

We do not sell or share your personal information with third parties except:

• To your employer as required for the operation of the Service.
• To government authorities when legally obligated.

We do not allow third-party advertising companies to collect data through our Service for ad targeting.

3.5 Your Rights

You have the right to:

• Access the personal information we hold about you.
• Request correction or deletion of your data.
• Withdraw your consent for data processing at any time.

To exercise your rights, contact us at dpo@ronspotflexwork.com.

3.6 Security Measures

We take reasonable steps to protect your data from unauthorised access, alteration, or disclosure. However, no system is completely secure, and we cannot guarantee absolute data security.

3.7 Data Storage and Processing

All information is stored and processed on servers located within the European Union, ensuring compliance with GDPR and other applicable regulations.

This policy may be updated from time to time. If material changes are made, we will notify you via email, push notification, or text and post a prominent notice on our website or application. This policy was last updated on 4th April 2025.