Product Updates

When restricting a meeting room to specific users, admins can now select groups in addition to individual employees. This saves time and ensures consistency with how restrictions already work for desks and parking spaces.

Following the rollout of the admin panel redesign last year, some customers remained on the previous menu with the option to switch to the new experience using a toggle in the top-left corner. To ensure a consistent and improved experience for everyone, all admin users have now been moved to the new menu and the toggle to switch between menus has been removed.

A new “Available time” setting at the Group level—with fixed or random time—allows admins to control when spaces becomes available each day.

Admins can now access detailed activity logs for meeting rooms, bringing full visibility to booking actions and updates. This improves consistency across the admin panel, aligning meeting room insights with the existing logs available for desks and parking spaces.

Cards on the home page now feature a larger font for improved legibility and easier scanning of key information. This makes it quicker for users to find what they need at a glance.

A ‘View document’ button appears on the home screen, allowing users to open linked documents in one click. This simplifies access to important files and reduces navigation time.

This new AI-powered assistant allows administrators to ask questions directly from the Dashboard and receive instant, data-driven answers based on their organisation’s Ronspot information. It provides faster insights, reduces manual reporting, and helps teams make informed decisions in real time.

Ronspot now supports direct integration with Android tablets, allowing administrators to assign a tablet to a specific meeting room. Once linked, the tablet displays real-time availability and enables instant bookings right from outside the room.

We’ve introduced a new queue system that processes each new booking request individually with sub-second response times, delivering a noticeably faster in-app experience. And a new database now powers real-time data syncing for both client- and server-side operations, improving reliability and scalability across the entire platform.

Walk-in employees can now be automatically booked into available all-day spaces when they check in via access control or Wi-Fi. This first version applies to all-day spaces, with hourly space support coming shortly after.

You can now fully edit meetings after they’ve been created. Update the meeting name, notes, participants, date, and even switch to another available room, all in one place, making it faster and easier to adjust bookings when plans change.

We’ve simplified the process for temporarily marking employees as inactive. The updated pop-up reduces the process from two steps to one and now allows admins to set a start date (defaulting to today) and an optional end date. If no end date is selected, the inactivity will remain in place indefinitely.

Real-time desk occupancy is now available via Connected Inventions Detectify sensors integrated through Middleware. This allows for automatic check-in confirmations, ghost booking prevention, and more accurate utilisation reports.

The daily calendar shows context-specific messages depending on booking conditions. Users will see clear prompts such as “Vehicle missing”, “Fully booked”, “You’re too early”, or “Already booked in another zone”, helping them understand exactly why booking is not possible.

Ronspot now supports Outlook room integration through the Microsoft Graph API. This enhancement enables faster and more reliable syncing between workspace availability and Outlook calendars, ensuring a seamless experience when booking and managing meeting rooms across your organisation.

We are transitioning from the current non-native Teams app (a web app view) to a fully native app for optimal integration with Microsoft Teams. This upgrade will allow users to manage workspace bookings more seamlessly within the Teams interface.

We are developing a completely new map builder to replace the existing one. The new system will offer a more modern interface, greater flexibility with additional options, and a much simpler way to create and edit maps, making the entire process faster and more intuitive.

A new time slider lets you move through the day and see bookings update dynamically in Live View, making it easier to check availability at any time. You can also choose what to display on the map — employee names, space names, or vehicle number plates — for better clarity depending on your workflow.

For customers using our desk sensor integration with Connected Inventions, we’ve added a new occupancy heatmap to the admin panel. Admins can now quickly visualise desk usage through colour-coded indicators to better understand workspace utilisation.

We’ve restructured the Booking Cancellation report and added new columns, including Custom ID and Cancellation Period, showing the number of days between when a booking was made and the booking date. For consistency with other reports, we’ve also added new filters at the top, including Cancellation Period and Weekday selection. As a result of these improvements, the report “Booking cancellations (7:00–10:00)” has been removed.

The report previously named Credit-Free Bookings has been renamed to Credit Usage. We’ve added a new bar chart showing bookings that do not use credits, making it easier to compare credit vs non-credit bookings at a glance. Additional filters, including weekday selection, have also been added for improved reporting flexibility.

The Emergency Roles report has been completely restructured. Each role now includes two columns, On Site and Away, showing the total number of employees assigned to the role for each day, regardless of whether they have a booking. We’ve also added Zone and Weekday filters for improved consistency across reports.

We are updating the interface of the Ronspot web app to match the modern design of mobile app V13 and the upcoming native Microsoft Teams app, ensuring a consistent and user-friendly experience across all platforms.