ESG & Sustainability at Ronspot:
Shaping smarter, greener workplaces

At Ronspot, we build workplace management software that helps our customers, and organisations use space more intelligently. By maximising utilisation of desks, meeting rooms, and parking, our solution reduces wasted space and enables effective hybrid working, thus lowering commuting, energy use, and operational costs. ESG is embedded in how we operate, how we govern, and in the value our product delivers to customers every day.

The European Green Deal requires organizations to cut emissions by 55% by 2030. New EU measures like the Emissions Trading System (ETS2), the Carbon Border Adjustment Mechanism (CBAM), and stricter vehicle and industrial standards are reshaping how businesses operate. These changes bring rising costs, new reporting obligations, and greater pressure to demonstrate sustainability.

Ronspot’s workplace management platform helps organizations cut emissions and meet EU compliance targets:

• Hybrid Work Enablement: Reduce unnecessary commuting and lower office energy use by making desks, parking, and meeting rooms bookable only when needed.
• Space Optimisation: Use occupancy analytics to right-size office space, cutting heating, cooling, and energy costs.
• Smart Floor Management: Ronspot tracks where users are located in the building. If only certain areas are in use, other floors can remain closed—significantly reducing lighting, heating, and cooling demands.
• Vehicle Data & Staff Emissions Tracking: Ronspot’s parking booking system collects information about staff vehicles. This allows organizations to estimate commuting emissions and create accurate ESG and sustainability reports.
• Analytics & Reporting: Gain insights into occupancy, demand, and employee travel patterns to support ESG disclosures.
• Operational Efficiency: Streamline workplace resources to offset regulatory cost pressures while improving resilience

We maintain a comprehensive ESG section of policies that are reviewed as part of our annual ISO/IEC 27001 certification and internal audit programme. Our Compliance Team oversees adherence, training, and continuous improvement, with formal reporting to senior management at quarterly Management Review Meetings.

• Good Governance Code: Board leadership, accountability, transparency, risk management, and integrity.
• Code of Conduct (Employees): Expected standards of behaviour, respect, inclusion, data protection, health & safety, and conflicts of interest.
• Anti-Bribery & Corruption: Zero tolerance for bribery, facilitation payments, or improper gifts; monitoring, training, and controls.
• Protected Disclosures (Whistleblowing): Confidential, no-reprisal channels to report concerns; clear investigation procedures.
• Confidentiality Policy: Controls to protect personal and business information; roles, responsibilities, and safeguards.
• Social Media Policy: Responsible digital engagement aligned with our values and legal obligations.