Product Updates

The Emergency Roles report has been completely restructured. Each role now includes two columns, On Site and Away, showing the total number of employees assigned to the role for each day, regardless of whether they have a booking. We’ve also added Zone and Weekday filters for improved consistency across reports.

We’ve reorganised the Missed Bookings report for improved clarity and added new columns, including Space, Day, Custom ID, and Within Date Range. For hourly bookings, the Start Time and End Time columns have been combined into a single Period column to simplify reporting. We’ve also added Reason and Weekday filters for improved consistency across reports.

The Eurécia authorised vacation feed ensures automatic cancellation of Ronspot bookings when users are on leave. Booking data stays aligned with real-time employee availability.

We’ve simplified the process for temporarily marking employees as inactive. The updated pop-up reduces the process from two steps to one and now allows admins to set a start date (defaulting to today) and an optional end date. If no end date is selected, the inactivity will remain in place indefinitely.

Booked spaces are now displayed at 100% opacity for improved visibility. Clear differentiation between available and reserved spaces reduces user confusion.

For customers using our desk sensor integration with Connected Inventions, we’ve added a new occupancy heatmap to the admin panel. Admins can now quickly visualise desk usage through colour-coded indicators to better understand workspace utilisation.

Real-time desk occupancy is now available via Connected Inventions Detectify sensors integrated through Middleware. This allows for automatic check-in confirmations, ghost booking prevention, and more accurate utilisation reports.

We’ve introduced a new queue system that processes each new booking request individually with sub-second response times, delivering a noticeably faster in-app experience. And a new database now powers real-time data syncing for both client- and server-side operations, improving reliability and scalability across the entire platform.

Ronspot now supports Outlook room integration through the Microsoft Graph API. This enhancement enables faster and more reliable syncing between workspace availability and Outlook calendars, ensuring a seamless experience when booking and managing meeting rooms across your organisation.

The admin panel is now fully available in Portuguese. All interface elements have been translated, making it easier for Portuguese-speaking administrators to navigate settings, manage spaces, and configure their workplace environment.

When restricting a meeting room to specific users, admins can now select groups in addition to individual employees. This saves time and ensures consistency with how restrictions already work for desks and parking spaces.

Following the rollout of the admin panel redesign last year, some customers remained on the previous menu with the option to switch to the new experience using a toggle in the top-left corner. To ensure a consistent and improved experience for everyone, all admin users have now been moved to the new menu and the toggle to switch between menus has been removed.

A new “Available time” setting at the Group level—with fixed or random time—allows admins to control when spaces becomes available each day.

Admins can now access detailed activity logs for meeting rooms, bringing full visibility to booking actions and updates. This improves consistency across the admin panel, aligning meeting room insights with the existing logs available for desks and parking spaces.

Cards on the home page now feature a larger font for improved legibility and easier scanning of key information. This makes it quicker for users to find what they need at a glance.

A ‘View document’ button appears on the home screen, allowing users to open linked documents in one click. This simplifies access to important files and reduces navigation time.

This new AI-powered assistant allows administrators to ask questions directly from the Dashboard and receive instant, data-driven answers based on their organisation’s Ronspot information. It provides faster insights, reduces manual reporting, and helps teams make informed decisions in real time.

Ronspot now supports direct integration with Android tablets, allowing administrators to assign a tablet to a specific meeting room. Once linked, the tablet displays real-time availability and enables instant bookings right from outside the room.

Bulk editing capabilities allow admins to update available days and available time across multiple spaces. Time spent managing large sets of spaces is significantly reduced.

The new version of the calendar will dynamically load all visible weeks without requiring weekly refreshes. In addition, the design will be refined with larger calendar cells that align with standard app layouts, ensuring a smoother experience and improved readability.

We’ve introduced a new Wi-Fi Check-in desktop app that can automatically detect when employees are on site by recognising when their laptop connects to the office Wi-Fi network. This helps improve attendance accuracy and reduces the need for manual check-ins.

You can now fully edit meetings after they’ve been created. Update the meeting name, notes, participants, date, and even switch to another available room, all in one place, making it faster and easier to adjust bookings when plans change.

Walk-in employees can now be automatically booked into available all-day spaces when they check in via access control or Wi-Fi. This first version applies to all-day spaces, with hourly space support coming shortly after.

We’ve updated the calendar design to improve visibility and make it easier to identify availability at a glance. The current day is now highlighted with a circle indicator, while fully booked days now display a grey circle instead of appearing empty.

We’ve updated the login experience by moving the Terms & Conditions acceptance checkbox above the Confirm button for improved visibility. Once accepted, the preference is remembered for future logins and will only be shown again if the Terms & Conditions are updated.

The selection interface prioritises groups before employees, keeps the dropdown open after each selection, and moves selected items to the top. A smoother workflow enhances usability and efficiency.

The daily calendar shows context-specific messages depending on booking conditions. Users will see clear prompts such as “Vehicle missing”, “Fully booked”, “You’re too early”, or “Already booked in another zone”, helping them understand exactly why booking is not possible.

We are transitioning from the current non-native Teams app (a web app view) to a fully native app for optimal integration with Microsoft Teams. This upgrade will allow users to manage workspace bookings more seamlessly within the Teams interface.

Updated email templates feature a cleaner, more modern design. Improved readability enhances communication clarity and consistency with branding.

Group associations can be managed directly from the employee list. Administrative processes become simpler and more efficient.

Multi-zone check-in allows users to access multiple zones when using hourly spaces. Greater flexibility supports dynamic and shared workspace usage.

We’ve enhanced the Dashboard with several new attendance insights, including Monthly Attendance Frequency, Attendance by Group, and Daily On-site Attendance charts. These additions provide greater visibility into workplace usage and employee attendance trends.

We are developing a completely new map builder to replace the existing one. The new system will offer a more modern interface, greater flexibility with additional options, and a much simpler way to create and edit maps, making the entire process faster and more intuitive.

A new time slider lets you move through the day and see bookings update dynamically in Live View, making it easier to check availability at any time. You can also choose what to display on the map — employee names, space names, or vehicle number plates — for better clarity depending on your workflow.

Zone grouping functionality allows alternative spaces to be suggested when no vacant space is available in the originally booked zone. Faster conflict resolution improves overall user experience.

Live view functionality now includes access to past dates. Historical occupancy and booking activity can be reviewed more easily.

We’ve restructured the Booking Cancellation report and added new columns, including Custom ID and Cancellation Period, which shows the number of days between when a booking was made and the booking date, as well as whether the space was rebooked following the cancellation. We’ve also added new filters at the top of the report, including Cancellation Period and Weekday selection, for improved consistency across reports.

The report previously named Credit-Free Bookings has been renamed to Credit Usage. We’ve added a new bar chart showing bookings that do not use credits, making it easier to compare credit vs non-credit bookings at a glance. Additional filters, including weekday selection, have also been added for improved reporting flexibility.

We’ve restructured the Meeting Room Usage report to align with the Occupancy report layout for improved clarity. The report now clearly shows the total time available, reserved time, and occupancy rate using colour-coded bars. Meeting details can now also be viewed in a popup by clicking the Reserved Time column. We’ve also added Weekday filters for improved consistency across reports.

We’ve reorganised the Office Attendance report for improved clarity and added new columns, including Day, Custom ID, and Within Date Range. For hourly bookings, the Start Time and End Time columns have been combined into a single Period column to simplify reporting. We’ve also added Reason and Check-in Method filters for improved consistency across reports.

We’ve reorganised the Parking Violations report for improved clarity and added new columns, including Day, Space, Zone, Outcome, and Custom ID. The new Outcome column shows whether the user was reassigned to another space or if no spaces were available at the time of the violation. We’ve also added Outcome and Weekday filters for improved consistency across reports.

We’ve added new columns, including Custom ID and Within Date Range, for improved consistency across reports. In the Booking Type column, some options have also been renamed for clarity, including changing Manual to Pre-booked. Additional booking statuses, including Cancelled and Walk-In, have also been added.

The Past Bookings by Staff report has been completely restructured to show a breakdown of bookings by weekday (Mon–Sun) for each employee, making it easier to identify office attendance patterns. We’ve also added new columns, including Booking Activity (Low/Medium/High), Favourite Space, and Custom ID.

We’ve added Date Picker and Weekday filters at the top of the page for improved consistency across reports.

We are updating the interface of the Ronspot web app to match the modern design of mobile app V13 and the upcoming native Microsoft Teams app, ensuring a consistent and user-friendly experience across all platforms.