Feature Releases

This new functionality will allow companies to configure different admin users’ access permissions and limit their interactions to specific zones and employees. Ideal for companies managing different sites within the same Ronspot account.

We are elevating the data management and display on the employee page by incorporating the robust AG-Grid framework, offering advanced data visualization and interaction features for a more efficient and interactive user experience.

This new update introduces a significant improvement in spot conversion from daily to hourly bookings, offering administrators enhanced flexibility. Administrators now have the ability to select the start time, end time, and timeslot duration of each spot before converting it to hourly, making the conversion process much quicker.

Our latest update introduces new meeting repeat options, enabling employees to schedule meetings every two weeks and on weekends, offering greater flexibility for planning.

This functionality allows admin users to tailor booking priority levels for different employee groups, allowing you to designate how far in advance each group can make reservations, ensuring a fair and organized booking system.

Admin users can now select the weekdays when credit requirements are mandatory, giving them greater control over demand management for desks and parking spaces. This feature enhances flexibility and precision in resource allocation

Learn more: https://ronspotflexwork.com/help-centre/how-to-set-up-credits/

Enhance the versatility of your spot management by introducing customizable inactive periods, enabling you to adapt and schedule spot availability based on your specific needs and preferences.

Learn more (desks): https://ronspotflexwork.com/help-centre/make-a-desk-inactive/
Learn more (parking spaces): https://ronspotflexwork.com/help-centre/make-a-parking-space-inactive/

We’ve revamped the calendar view to kickstart your week with Monday and conclude it with Sunday. Our web app and mobile app now share the same calendar layout. This change has been driven by your feedback and a commitment to making our mobile app even more user-friendly and consistent.

We have incorporated the powerful AG-Grid framework into the zone, parking space and desk pages, enabling advanced data management and visualization for a more efficient user experience.

Admin users can now view directly from the dashboard and in just 1 click the history logs of each reserved spot, as well as the car registration(s) of the employee. Simply click on a reserved spot on the dashboard, and a table will be visible within the pop-up allowing you to view the history of this spot for the selected day.

Similarly, admin users can conveniently navigate to the spot settings directly from the dashboard, saving time and improving the overall user experience. Simply click on a space on the dashboard, and select the option “Edit Spot”.

We have simplified and enhanced the Booking Demand Report, making it more visual and easier to interpret vital data for decision-making and resource allocation. All-Day and Hourly spots are now divided into separate columns, and the occupancy is now clearly represented by colour-coded bar charts.

For companies wishing to give their contractors access to Ronspot, we have created a dedicated login page without the option to register. The page is accessible at this URL: https://my.ronspot.ie/contractor

We have strengthened security by implementing a new password policy for admin users. The password must be a minimum of 10 characters in length and contains at least 1 uppercase letter, 1 lowercase letter, 1 numeric digit, and 1 special character.

Ronspot now seamlessly integrates with IPevia by Castel, allowing for enhanced control over car park barriers. When an employee swipes their card, the system automatically verifies the existence of a booking in Ronspot and triggers the barrier if a valid booking is found, streamlining access management for a more efficient parking experience.

Learn more: https://ronspotflexwork.com/help-centre/connect-ipevia-to-ronspot/

Experience an improved Reminders and Check-In feature within Zone Settings. The redesign offers a more intuitive and user-friendly interface and allows admins to set a different configuration for hourly, all-day, and scheduled bookings. Stay organized and in control with streamlined settings, enhancing the overall user experience.

Learn more: https://ronspotflexwork.com/help-centre/set-reminders-and-automatic-cancellations/

Easily refine your parking, desk, and meeting search by combining filters on the calendar and map, ensuring employees find the perfect spot to suit their needs. They can now specify: start and end time, facility, vehicle types, and tags.

Learn more (desks): https://ronspotflexwork.com/help-centre/filter-desks-by-tags-attributes/
Learn more (parking spaces): https://ronspotflexwork.com/help-centre/filter-parking-spaces-by-tags-attributes/
Learn more (meeting rooms): https://ronspotflexwork.com/help-centre/filter-meeting-rooms-by-attribute/

Gain better context during the booking process with the display of tags in the booking pop-up. When creating or editing a booking, tags associated with desks and parking spaces will be shown, providing users with immediate information about specific attributes or requirements associated with each spot. This ensures that bookings align seamlessly with specific needs or considerations.

The option to report a parking violation is now fully compatible with hourly bookings. Employees who report a violation are now redirected to another spot for the same timeslot, subject to availability.

Admins now benefit from an enriched Meeting List view, displaying both the capacity and number of participants columns. This visual enhancement provides quick and comprehensive insights, allowing administrators to efficiently manage meeting spaces and ensure optimal usage.

Dive into the intricacies of your workspace with the Meeting Rooms Usage Analytic Report. This insightful tool provides a detailed overview of how meeting rooms are utilized, offering valuable data on occupancy trends. Optimize your space allocation and enhance resource management based on these comprehensive usage analytics.

Users can now conveniently update their passwords directly within the mobile app. This added functionality enhances security and user convenience by allowing quick and easy password management on the go.

Expand the accessibility of the Ronspot web application with added language options. Users can now experience the platform in German (DE), Dutch (NL), and Italian (IT). This multilingual support fosters a more inclusive user experience, catering to a diverse user base and facilitating seamless communication across different regions.

We have enhanced our next-day notification system to take into account your office closures, including weekends and bank holidays, in order to respect your employees’ “right to disconnect”.

For example, if an employee books a space for Monday, the booking reminder will now be sent on the previous Friday (instead of Sunday previously) if you have blocked bookings during weekends.

Now, administrators have the capability to reserve a spot for a guest on an hourly basis, providing a more flexible and granular control over scheduling. This enhancement allows admins to efficiently manage and allocate resources based on specific time slots.

Introducing the Employee Roles Report, a comprehensive analytics report that provides insights on the presence and absence of employees with specific roles on-site (i.e. fire warden, first aid, etc.).

With our new Privacy Analytics feature, we’ve implemented enhanced measures to safeguard user data. This feature ensures that any data that could potentially identify a specific employee is not available to any administrators.

Following a customer’s suggestion, we have added a new column ‘Email’ in both the Bookings list and Unused Bookings report.

This feature enables administrators to efficiently manage and organize employees by introducing a role search functionality. Administrators can easily locate and assign specific roles to employees, such as fire warden, first aid responder, etc.

Administrators now have the flexibility to customize the map font size within Ronspot. This feature empowers administrators to enhance the user experience by adjusting the font size according to preferences. This customization ensures optimal readability and accessibility for users interacting with the system.

Learn more: https://ronspotflexwork.com/help-centre/change-the-font-size-on-the-map/

When an admin user mouses over the Queue icon on the dashboard, a new pop-up shows which employees are currently in the queue, when they were added, and their position in the queue.

The profile icon on the admin panel has been changed to a more gender-neutral icon. Similarly, the user icon on the employee app has to be updated to reflect the employee’s initials.

The Booking Demand report and the All Day Cancellation report have been expanded to cover a comprehensive 180-day period. This extended reporting capability provides a more extensive view of booking trends and demands over a longer timeframe. Users can now analyze and plan more effectively with a broader scope of historical data at their disposal.

Following a customer’s suggestion, we have added a new column ‘Email’ in the All-Day Cancellation report.

Expand the accessibility of the Ronspot web application with added language options. Users can now experience the platform in Spanish (ES) and Czech CZ). This multilingual support fosters a more inclusive user experience, catering to a diverse user base and facilitating seamless communication across different regions.

A new option has been added to the web app to help employees reduce the amount of communication from Ronspot they receive on a daily basis (emails and notifications) and respect the employee’s right to disconnect.

Following the implementation of hourly bookings, we have added more choices for the timeslot durations with the addition of 3, 4 and 5-hour timeslots.

Desks: https://ronspotflexwork.com/help-centre/make-desks-bookable-by-the-hour/
Parking spaces: https://ronspotflexwork.com/help-centre/make-parking-spaces-bookable-by-the-hour/

In the Meetings view, admin users now have the ability to cancel or reschedule any meetings s on behalf of employees/managers.

A new option is now available when editing or adding new admin users to enable/disable email alerts.

In order to help admin users get a better understanding of the credit history of a user, we have added 3 new log types:

1. Credit Refill Cycle reset to #CreditRefillValue#
2. #AdminFullName# set balance to #NewValue#
3. Employee group assignment changed

Most reports have been updated to include hourly bookings. This includes: Past Bookings, Parking Violations, Past Booking By Staff, Booking Demand, Booking Forecasts.

Following the implementation of hourly bookings, we have made a small optimisation so that credits are to be taken for every booking for that day and not just the first booking of the day.

Following the implementation of this feature on the web app in March 2023, it has now been implemented on the mobile apps for consistency.

We have simplified the search feature on the mobile app and removed some filters to make it easier to search and consistent with the web app.

To make spot restrictions easier, you can now save time and select pre-defined groups instead of individuals, or a combination of both!

Learn more: https://ronspotflexwork.com/help-centre/restricting-spaces-to-specific-employees/

Following the implementation of hourly bookings (30-minute timeslots), we have added more choices for the timeslot durations with the addition of 1 and 2-hour timeslots.

In order to help admin users get a better understanding of the employee’s history logs, we have added 4 new log types: account creation, check-in and check-out time, settings updated, and password change.

Following a customer’s suggestion, we have shortened some button labels and added a border around the ‘Check-in’ button on the homepage to avoid tapping on the wrong button.

Previously, no name appeared for hourly booking spaces when viewing the map. So, the space was showing booking or partially booked – but users could not see by whom the space was booked. Now, the first booking name on the space will appear on the map – so the name will be visible to colleagues and admins.

Two important new spot types have been added to the system for parking management. The accessible spot type can now be added to give permission to accessible vehicles to book there. For employees choosing their accessible spot type, they will have access to accessible spaces, as well as regular, large, and electrical vehicle spaces. The same applies for the hybrid vehicle type, which will give access to hybrid vehicle and electrical vehicle spaces.

Now, when logging in with SSO, you no longer have to reconfirm your SSO login – you will be automatically signed in through the correct SSO provider.

Sometimes restricted spots can become a waste of space. For instance, when the user is permitted to use the restricted space is on annual leave. In order to improve the usage rates and optimise space, we have given the option for you to lift restrictions on these spots after a specific time. This time can be set in the spot settings. After this time, all employees who have access to the spot can book it.

Post-booking questions are available on the web-app. This feature allows companies to add post-booking questions to their accounts. For some companies, they requested a method to ask employees who book a spot on-site, to ask them what their meal preference would be for that day. For example, the question may be, “What are your meal (dietary) requirements for today?”, and the options may be a dropdown choice of “Vegan, Non-Vegan, Vegetarian, or No Meal”. This info will allow the kitchen staff to plan more accurately for lunch time.

This update allows admins the option to automatically send the past booking report to their email in a CSV. file format. Giving them this report directly to their inbox.

With the introduction of our new hourly space booking – you can now convert existing spaces that are all-day bookings (and have current bookings attached to them) to hourly spaces. This means that no bookings are lost, and spaces can be customised quickly and easily for your convenience.

Following a suggestion from a customer, we have increased the auto-release time to allow employees up to 5 hours to confirm their booking. This means that employees who previously had 3 hours to confirm their booking, are now given 5 hours. This can be updated in the account settings.