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Give your employees the ability to select and book themselves a desk from an interactive map, directly from the Ronspot app. Our desk reservation software allows you to limit the office capacity, maintain social distancing rules between desks and easily monitor all the bookings from the dashboard.
Ronspot office parking management system has been specially designed to help companies with more employees than parking spaces available. With Ronspot, employees can now view real-time availability and book a parking space prior to going to work at the tap of a button, directly from the app.
Ronspot Admin Panel
After creating a free Ronspot company account, administrators can easily map their office and car park layout in Ronspot, and start setting up group or individual rules for their staff. Ronspot is 100% cloud-based and can be accessed anytime, from anywhere, on any device.
Ronspot Mobile App
Getting employees on board has never been easier with Ronspot, and can be done in 2 steps:
- download the Ronspot app – available for free on Google Play and the App Store
- login with Single Sign-On using existing Microsoft, Google, Okta, or Duo credentials
Don’t have a phone or single sign-on? Employees can also access the booking system online and register using their email address.
The calendar shows live availability of desks and parking spaces, with an intuitive design:
Availability on the day No availability on the day Your reserved space
Zone Selection (offices, car parks, floors, etc.)
Employees also have the ability to select attributes to narrow down their research, and filter the type of desks or parking spaces they wish to reserve.
Booking from Map
Don’t have a map? Ronspot also includes a map builder, allowing you to drag and drop desks, parking spaces, walls, doors, furniture, etc into a blank canvas.
With our social distancing quick selection, administrators can make their desks COVID-secure with a few clicks, simply selecting on the map the desks located within social distance of one another.
After a desk is booked, this desk and all the related desks will instantly become unavailable for other employees to book.
To prevent staff from overbooking and give every employee the same opportunity to make a booking, Ronspot can limit the number of bookings staff can make in advance by
- assigning every desk and parking space a cost in credits (e.g. 1 booking = 1 credit)
- allocating every employee a limited number of virtual credits on a monthly or weekly basis
Conversely, next-day bookings (after 6 p.m.) and same-day bookings are free (0 credit) and based on a first come, first served basis, to ensure a full occupancy of the office and parking everyday.
Schedule & Assigned/Restricted Spaces
To implement a shift rota, administrators have the ability to automatically schedule employee bookings on repeated weekdays, every week or every two weeks. A desk or a parking space can also be:
- assigned to an employee permanently, or for a day only (incl. guess booking)
- made available in the app to selected employees only
Employees can release their reserved space anytime with a tap of button and gain their credit back instantly. Their spot will be instantly released to the pool for other employees to use. Ronspot also incorporates a system of auto-release that automatically notify employees with a booking on the evening before. If the booking is not confirmed, the spot is automatically released.
Check-In & Check-Out
With Ronspot, employees can confirm directly in the app they have arrived and left the office:
- with a tap of a button (clock-in and clock-out system)
- or by scanning an autogenerated QR code (each spot having a unique QR code)
By creating teams and appointing one or several leaders per team, the team leaders are given the ability to oversee other employees’ bookings and make bookings on their behalf, reducing admin workload.
Dashboard & Analytics
Administrators can view in real time from the dashboard all the bookings and available spots day by day.
They also have access to a variety of analytics reports, including valuable and actionable insight about daily occupancy, demand, unused bookings, contact tracing, etc. for the last 90 days.
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