The Office Parking Management System that makes employee parking easy

• Simply sign up at https://signup.ronspot.ie/ using your work address. Ronspot will automatically detect the email domain (your parking manager can link the company’s account to several email domains) and assign it automatically to your company’s account.
• Once your parking administrator has activated your account, you will be notified by email and then be able to log in to the app.

Ronspot is a native app that can be downloaded for free on the official Google Play Store (for Android phones) and App Store (iOS phones).

Yes. If you don’t have a phone, forgot it or simply don’t have any battery left, you can always log in to Ronspot via our web app: https://my.ronspot.ie/

• Our office parking management app allows you to make as many short-notice bookings you’d like on the day or the evening before, subject to parking availability.
• The number of bookings you can make in advance is however limited by the number of credits your parking administrator has allocated to you (see the next point to learn more about credits).

• Every employee is automatically allocated a number of free credits on a monthly basis and can be used towards future bookings (1 future booking = 1 credit). The credit balance is visible in the top right hand corner of the app.
• Note: The credit balance is automatically reset at the beginning of every month and are on a ‘use it to lose it’ basis to avoid bulk booking.
• The number of credits is set by the parking administrator and can vary from one employee to another.
• The aim of this credit system is to limit the number of bookings employees can make in advance and prevent them from overbooking at the expense of their colleagues.

• Yes, you can use the “Search bookings” option to look for a colleague name and see which days they have booked.
• Note: for privacy reasons, employees have the ability in the app to hide their name from other employees.

• When you book a parking spot, you will be asked to choose the type of parking spot you wish to book. These types are set by your parking administrator depending on your parking facilities (i.e. compact size, regular size, electrical vehicle, motorcycles, etc).
• Once you have selected your spot type, you will be automatically allocated a spot number that corresponds to that category.
• Parking administrator can give a priority order to parking spots from 1 to 100 to allocate first the spots that are closer to the entrance.

Your parking administrator can decide to give you access to one or several parking zones. If you are granted access to several zones, you will be presented with a dropdown menu at the top of the screen to select a zone and access the corresponding availability calendar.

Yes, your company can set automatic reminders to be sent to the employees who have made a booking for the next day. These notifications can be sent directly on the phone via the app or by email.

There are two main incentives in releasing a spot:

• The credit used for the booking will automatically be returned back to your account and could be used to book another date.
• The spot will instantly be returned back into the pool for a colleague to use.

If you are unable to park in your allocated spot because another vehicle has parked there by mistake, select the “Report a Violation” option in the app. The vehicle owner will automatically receive a notification email and you will be instantly re-directed to another parking spot, if available.

Yes, you can, simply set a secondary vehicle in the app settings.

The parking administrator can assign a permanent spot to specific employees (i.e. people with disabilities, upper management, carpooling, etc.).

Yes, your data is safely stored on Amazon AWS cloud server in Dublin, Ireland.  Your data can be fully removed from the system by the parking administrator when you leave the company.

If you are experiencing any issues with our office parking management app, simply navigate to the app menu and select the “Report a Problem” option. The Ronspot customer support team is based in Ireland and will answer all queries within 24 hours, Monday to Friday.

Yes, you can manage several locations across multiple time zones in different countries from the same admin account. Simple create different parking zones in your account, one for each location and restrict users to zones.

• Zones are used to delimit the parking areas your employees can access. Depending on your needs, it can be different parking locations (i.e. London and New York), different car parks (i.e. street A and street B), different parking levels (i.e. Ground Level, Level -1, Level -2), different sections of a same car park, or a mix of all.
• Once you have created your zones, you can assign one or several zones to each employee. They will only be able to view and book parking spaces in the zones that have been assigned to them.

As a parking administrator, you can rank all your parking spaces from 1 to 100. As a result, those with highest priority -for example those closer to the building entrance- will be allocated first.

Yes, you can. Simply edit the spot in the admin panel, select the “Restricted” option and select the name of the employee(s). This spot will only be available to the corresponding employee(s).

Yes, our parking management solution allows you to do both:

• In the “Schedule” tab,  you will be presented with a weekly calendar, Monday to Sunday. Simply assign the employee to the parking space and day(s) you’d like. As a result, the employee will be automatically assign a parking spots for these days.
• In the “Block” tab, you will be presented with a weekly calendar. Simply assign the employee to the day(s) you’d like. As a result, these days will automatically appear unavailable on the app for the employee.

Yes, you can allocate a different amount of credits from one employee to another. This allows you to give more to those that are meant to come to the office more often.

Once the different parking rules have been set by the parking administrator, the app operates itself and requires little oversight. For example, to activate new employee accounts, make a booking on the behalf of visitors, review performance reports, etc.

Yes, you can. As a parking administrator, you can manually edit any bookings and move employees to a different parking spaces if needed. You can also make new bookings, for example for visitors.

Our parking management system includes 8 advanced reports to easily monitor the parking occupancy, demand, violations, unused bookings, etc.

Yes, you can reach all your employees at once via the app using push up notifications and/or emails. We recommend to use this functionality for urgent communications regarding parking (i.e. flooded parking, broken gate, etc.).

Yes, we have already integrated the app with different access systems for different clients. Feel free to contact us for any inquiries.

• All the data is stored on Amazon AWS cloud server in Dublin, Ireland, using the highest standards for data security.
• Additionally, Ronspot is ISO 27001 certified – a proof of our engagement in terms of data protection.

Your Ronspot admin account can be set up within a day. Once set, companies generally allow a 2 to 3 week onboarding period to inform their employees about Ronspot.

The cost depends on the number of parking spots you wish to manage through the app. There is no implementation fee. Feel free to contact us for a quote.