The app allowed us to push the admin of the parking spaces back to the employees and made them responsible for managing their own parking requirements at the office.
The Booking System that Solves Staff Parking Problems
Ease the tension of staff parking with Ronspot parking management system. Ensure every parking space is fully utilised with our easy-to-use booking tool that makes parking straightforward, secure and stress-free.
Trusted by world’s leading companies
Get the best flexibility with Ronspot Parking Management System
Make parking easy and employees happy
Our smart Parking Management System enables your staff to view parking availability 24/7 from their phone up to 90 days in advance and book a space for the day or a few hours prior to commuting to work.
Solve parking demand-related issues
The perfect solution for companies with more employees than parking spaces available. With Ronspot’s innovative credit system, you can give every employee the chance to book a parking space while making parking allocation fair for all.
Manage parking priorities
In addition, administrators can restrict a parking space to specific employees or vehicle types, give some employees priority to book before others, allow staff to join a waiting list, auto-cancel a pre-assigned spot if not confirmed, etc.
Boost parking occupancy
Ronspot’s advanced reporting provides administrators with insighful data on parking usage and booking patterns, and help optimise the use of parking spaces effectively.
Customer support, training and data security
Set your mind at rest and enjoy 5-star customer service, fast onboarding assistance, bespoke training sessions, ISO 27001 certification and GDPR compliance.
Parking management made easy with Ronspot
View real-time availability
From the mobile app or web portal, staff can view at a glance the live availability of parking spaces for each day of the month, and up to 90 days in advance.
Ronspot also allows employees to view availability on different floors and locations, if they have been given access to. In addition, search filters can be applied to narrow down their search, e.g., EV charging stations, reduced mobility space, etc.
Select a space from the map
After selecting a day from the calendar, employees are presented with an interactive map of the selected car park. For this purpose, Ronspot incorporates an easy-to-use map uploader and builder tool with drag-and-drop feature. Employees can then select their favourite parking space from the map and book it for the day, or for a few hours.
Receive an instant confirmation
Another key point is that parking spaces are assigned instantly without the need for employees to wait for a confirmation. This way, it ensures that no two people book the same spot. Staff can also sync their bookings with their calendar for a seamless experience.
Easily solve parking violations
In the event that an employee finds someone parked in their reserved spot, they can simply report the violation at the press of a button in the app. As a result, the offender and the parking administrator will be instantly notified, and Ronspot will automatically assign a new parking spot to the employee if available.
Less admin, more efficiency with Ronspot Parking Management
Managing demand for parking
Additionally, Ronspot incorporates a highly efficient system of free virtual tokens —known as ‘credits’— for companies that have more employees than parking spaces available. Not only it gives every employee the same opportunity to make a booking, but also prevent them from overbooking. Moreover, a clever cancellation system encourages employees who are not coming to the office to cancel their booking.
Get access to advanced reporting
Ronspot also incorporates 10+ advanced reports to help administrators identify booking patterns, monitor parking usage and optimise occupancy.
Easy to implement, easy to maintain
Ronspot comes with full onboarding assistance, training sessions and no setup fees. The software also incorporates a employee bulk upload, Single Sign-On integrations, map uploader for a quick and seamless implementation. Additionally, team leaders can be appointed within Ronspot to give managers and assistants the ability to manage other employees’ bookings, and thus reduce admin supervision.
Set your booking rules and priorities
Administrators can also add an employee to the booking scheduler in case a parking space needs to be automatically assigned. As a result, the selected parking space will be automatically allocated to this employee on a recurring basis without the need to make a booking. Similarly, administrators can restrict a parking space and make it available to selected employees only for a limited number of days, or permanently. As a result, the selected employees will have priority and be the only ones able to book the parking space during the specified period.
Alan Young
Facility Manager
Stephen Reardon
Facilities Manager
Having the opportunity to park on site has really boosted their morale. And it has made my life as a Facilities Manager so much easier, I have full control and sight of all bookings.
Nadia Smallwood
Executive Officer
We now have 100% capacity on most days whereas before Ronspot we only had 50% capacity. And this had led to a fairer system for all staff.
Margaret Geraghty
Operations Manager
Everyone using the parking app are big fans. I am a huge supporter of Ronspot and have no hesitation recommending it to any new and potential customers.
Andrew Cowan
Facilities Manager
We have been using Ronspot for our office parking for over 6 years and it has dramatically improved the utilisation of the car park and the satisfaction of employees.
Frequently Asked Questions about Parking Management
We have listed below all commonly asked questions and answers about Ronspot’s Office Parking Management software.
If you can’t find the answer to your question, please feel free to contact us.
Employees
You can download the Ronspot mobile app on Google Play (Android) and the App Store (iOS).
With Single Sign-On (SSO)
If your company is using Single Sign-On, then you simply need to tap on the Microsoft, Google, Duo, Okta or OneLogin icon on the app login page.
Without Single Sign-On
If you are not using Single Sign-On, then you need to register using your work email address. As a result, Ronspot will automatically detect the email domain and assign it to your company’s account. For security reasons, the account will have to be activated manually by the administrator before you can access.
Yes, you can also log in to Ronspot via our web app if you don’t have a phone, forgot it or simply don’t have any battery left,
When opening the app, you are presented with a calendar showing parking availability for each day of the month.
Calendar legend
A full green dot means that there is at least one available parking space for the day
A crossed circle means that there is no availability for the day
A blue background means you have a parking space reserved for the day
Our parking management system shows real-time availability. Therefore, if someone in the company releases a parking space, you can refresh the app and see the space becomes available instantly.
Depending on the plan selected by your company, you can make booking up to 90 days in advance with Enterprise, 14 days with Premium and 3 with Community.
Additionally, if your company is using credits, the number of bookings you can make in advance is limited by the number of credits allocated to you.
The credit system is particularly useful when it comes to limiting the number of oarking spaces an employee can book in advance every month.
How it works:
- First of all, a virtual cost is set for each booking — e.g. 1 booking = 1 credit.
- Additionally, every employee automatically receives a limited number of virtual credits every month. The administrator decides on how many credits each employee receive, this is why the amount can vary from one employee to another.
- As a result, the employee’s credit balance is visible in the top right hand corner of the app. Credits are reset automatically at the beginning of every month and are on a ‘use it to lose it’ basis to prevent overbooking.
Yes, you can still make a booking for the same day or the next day (after your company’s designated time) as short-notice bookings don’t require any credits:
- 1 short-notice booking (on the day or evening before) = 0 credit
- 1 future booking = 1 credit
Certainly you can see directly on the map other employees’ bookings. Additionally, you can use the Search bookings option in the app menu to look for a colleague name and see which days they have booked.
- Selecting a day – On the calendar simply tap on the green dot
for the day you wish to book. - Interactive map – This will take you to an interactive plan of their car park with colour-coded parking spaces:
- Available parking spaces
- Parking spaces booked by other employees
- Unavailable parking spaces
- Selecting a parking space – You simply need to tap on an available parking space to book it and confirm
- Instant confirmation – The parking space will turn blue and get instantly allocated to you. It will also become instantly unavailable for other employees to book.
Available parking spaces
Parking spaces booked by other employees
Unavailable parking spaces
and get instantly allocated to you. It will also become instantly unavailable for other employees to book.When selecting a date from the calendar, you will then have the choice between getting a random parking space, or selecting the parking space of your choice on the map.
The administrator will decide which zones you have access to. Therefore, click on the dropdown menu above the calendar to see which zones you have access to — the dropdown won’t appear if you have access to one zone only.
If you have a booking for the next day, then the system will send you an automatic reminder, either to your phone or by email.
As the result of cancelling an unused booking, your parking space will instantly become available for other employees to book. Additionally, the credit used for the booking will automatically be refunded back to your account so that you can use it to book another date.
If you are unable to park in your allocated spot because another vehicle has parked there by mistake, select the “Report a Violation” option in the app. The vehicle owner will automatically receive a notification email and you will be instantly re-directed to another parking spot, if available.
Yes, you can, simply set a secondary vehicle in the app settings.
Yes, as a matter of fact all the data are stored within the EU (AWS server in Ireland) and comply with strong ISO 27001 policies, and by extent GDPR policies. For this reason, your company administrator will be able to delete your data permanently from Ronspot once you leave the company.
In the event that you are experiencing issues with our parking management system, simply go to ‘Contact support’ in the app menu. Our customer support team will get back to you as soon as possible within 24 hours, Monday to Friday.
Administrator
Ronspot’s parking management booking system allows you to manage several locations across multiple time zones in different countries from the same Ronspot admin account. To this end, you simply need to create different parking zones in your account, one for each location and restrict users to zones.
By definition, zones are used to delimit the areas your employees can access. In other words, it can be different locations, floors, etc.
Once you created your zones, you can give each employee access to different zones. As a result, employees will only be able to view and book parking spaces in the zones they have been given access to.
On one hand, Ronspot allows you to upload an existing floor plan for each one of your zones, and use a drag & drop selector to easily make every parking space interactive.
On the other hand, if you don’t have a map of your parking, you can simply use Ronspot map builder and drag & drop parking spaces into a blank canvas.
Certainly, you can edit a parking space in the admin panel, select the “Restricted” option and select the name of the employee(s). As a result, this parking space will only appear available in the app to the corresponding employee(s).
In case you need some employees to be on-site more frequently than others, you can allocate a different amount of credits from one employee to another.
In reality, Ronspot’s parking management software operates itself and requires very little oversight. Additionally, you can appoint team leaders to supervise other employees’ bookings and make bookings on their behalf.
As a matter of fact, you can edit any bookings and move employees to different parking spaces if needed. Also, you can make a new booking on behalf on an employee or for a guest.
Our parking management system includes 10+ advanced reports to easily monitor the parking occupancy, demand, violations, unused bookings, etc.
Yes, we have already integrated the app with different access systems for different clients. Feel free to contact us for any inquiries.
All the data is encrypted and stored safely within the EU — on Amazon AWS cloud server in Ireland — using the highest standards for privacy and data security. Moreover, Ronspot is ISO 27001 certified — a proof of our engagement in terms of data protection.
It generally takes less than 48 hours to set up your account. Once the account is ready, companies generally allow a 2 to 3 week onboarding period to inform their employees about Ronspot.
We offer 3 different plans (Community, Premium and Enterprise) for our parking management system, starting from €0/month. You can compare our different plans here in order to find the best one for your company. Additionally, you can use our quote generator to receive an instant quote by email.