When it comes to workplace management, your office car park is just as important as any other facility within your office.
Managing your office car park is more crucial than ever. As employees continue to weigh their commuting options, considering both cost and convenience, many are opting to drive instead of using public transportation or carpooling. As a result, more employees are relying on there being available parking spaces to come into work.
With most companies adopting flexible working arrangements, assigned parking spaces are no longer a viable option. Parking management needs to be dynamic and adaptable, and office car parking management software, such as Ronspot, is the perfect solution.
This article explores office parking management systems, how it’s changing in a hybrid-first world, and how companies can use Ronspot to reduce admin and improve employee experience.
What is Office Car Parking Management Software?
Employees can become frustrated when they see assigned spaces unused for the day. A lack of parking can cause frustration and stress, which can impact employee satisfaction.
By using an office car parking management system like Ronspot, this issue can be prevented from happening.
What are the benefits?
Aside from making parking a hassle-free experience for employees, businesses can enjoy many other benefits from using software to manage office parking, including:
- Streamlines parking management
- Better space planning
- Real-time insights
- Cost savings thanks to fewer parking spaces being needed onsite
- The ability to resolve parking problems quickly
Why Is There a Need for an Office Parking Management Software?
With the transition to hybrid working models and ongoing concerns about public transport reliability, more employees are choosing to drive to work. This has become a key reason why companies need an office parking management solution.
The demand for parking spaces, which was already a challenge before the pandemic, has intensified. According to current projections, global car sales are expected to surpass 90 million units in 2025, continuing an upward trend.
This growth, combined with more employees commuting by car, underscores the need for businesses to adopt parking management software to optimise parking spaces and enhance the employee experience.
How Does Ronspot’s Office Parking System Work?
Our office parking management software is straightforward to use. An administrator sets everything up in the back-end admin panel, and the software runs itself thereafter. All employees need to download the Ronspot App on their iPhone or Android device.
The great thing about Ronspot is that if your company uses Single Sign-On, such as Office 365, Google, Okta, or Duo, employees don’t even have to register. They can log into the app using Single Sign-On.
Once logged in, employees can book a parking space through the Ronspot App when needed, and this can be completed in as little as 5 seconds.
What Features are Included in this Type of Software?
Ronspot is built to give companies maximum flexibility and control while offering a seamless employee experience. It comes packed with features designed to manage car parks of all sizes across multiple locations:
1 – Future Booking/On the Day Booking
Employees can book parking spaces up to 90 days in advance. Ronspot’s innovative credit system helps to manage supply and demand for future bookings. For reservations made on the day or the night before, employees can book a space without using up one of their credits.
2 – Multiple Locations
With Ronspot, you can manage multiple car parks located in different areas within a single system. All you have to do is set up different zones within the admin panel.
3 – Real Time Availability
Everything about Ronspot is real-time. With the live calendar view, if the car park is full on a given day and an employee releases a space, it instantly becomes available in the app for another employee to book.
4 – Guest Parking
For companies that have contractors coming on and off-site or have guests attending meetings, they can assign guests to parking spaces with Ronspot. All the administrator has to do is use the admin panel and assign the guest to a space. This guest will then receive an email to their phone notifying them of their space.
5 – Track Car Park Occupancy
With Ronspot, you can access multiple analytical reports. One of these reports details booking demand. This allows the administrator to see which days of the week and zones are most popular and which are the quietest, allowing businesses to optimise parking facilities.
6 – Violations
If an employee’s space is occupied when they arrive at work, they can report a violation within the app. The employee who is in the wrong space will then receive an email notifying them that they are in the wrong and will be asked to move their car immediately. For the employee whose space was taken, Ronspot will redirect them to a new space, as long as one is available.
What Problems Does Ronspot Solve?
Ronspot is designed to address the day-to-day challenges companies face with limited parking resources. Whether it’s automating bookings, handling overbooking disputes, or keeping a log of car park usage, Ronspot reduces the manual effort and makes the car park practically self-managing.
1 – It Makes Parking Fairer
For companies with far more employees than parking spaces, car park space management can be a nightmare. Giving each individual employee the opportunity to book a parking space when needed makes it fairer and reduces disputes over parking spots. Employees tend to take their parking spots quite seriously!
2 – It Makes Your Office Parking More Efficient
Office car parking management software can make your office car park far more efficient. When your office car park sits half empty, or when someone with an assigned space is away on vacation for a week, why leave these spaces unused? With Ronspot, you can reduce wasted spaces. And when employees with assigned spots are out of the office, they can release their assigned spot in the Ronspot App and allow a colleague to book it when needed.
3 – It Makes the Admin’s Life Easier
One of the biggest headaches in facilities management is handling the office car park. This is especially frustrating for companies with fewer spaces than employees. Ronspot makes life far easier for facilities managers or assigned administrators. If, in some cases, rules have to be changed, this can be completed very easily on the admin panel. Ronspot’s features are designed for maximum efficiency and convenience.
Key Concerns With Office Car Parking Management Software
Requires Another System
When thinking of implementing office car parking management software, many companies see it as another system they have to manage. This is not the case with Ronspot. Ronspot is a fully integrated system for desk, parking and meeting rooms and can be your one complete workplace management platform. Ronspot also seamlessly integrates with Microsoft Office, allowing employees to book a space directly from the platforms they are already using.
Data Protection
The only data Ronspot keeps on your employees is their email addresses and car registration information. This is all stored locally with Amazon Web Services in Dublin, Ireland. Ronspot is also ISO27001 certified, which is the highest recognised security information standard.
Price
Ronspot covers all types of companies when it comes to pricing, offering multiple tiers that suit every company’s needs, from small to large corporations. If companies were to hire an office manager or a specific employee to manage their office parking, the salary of this employee would far exceed the cost of an office parking management software.
For more information on pricing, please visit our pricing page.
Ronspot – Your Workplace Management Solution
As employees continue to embrace hybrid working, businesses need to adapt workplace management strategies to ensure smooth operations and employee productivity. Office car parking management software is one such solution that can offer significant benefits to both employees and businesses.
Ronspot is your one-stop shop software when it comes to managing your office space. It automates parking management end-to-end, from setup and booking to enforcement and analytics, all through an intuitive app interface, integrations, and configurable rules.
We offer an all-in-one workplace management software that includes desk management, a meeting room booking system, workplace analytics, and many more features that are on the way.
Check out our desk management features here.
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