Meeting Room Booking System

Empower your employees to collaborate with Ronspot Meeting Room Booking System.

Unlimited access for 30 days    No commitment

An intuitive meeting room booking system to help staff secure a meeting space

With Ronspot, your employees can now view the availability of meeting rooms in real time and secure  a room for the duration they need.

The meeting organiser can also set a specific recurrence to automatically repeat a meeting at a regular interval and invite colleagues to join the meeting, subject to the room maximum capacity. Meeting invitations are automatically sent to all participants by email and integrated with Outlook, Teams, Google and Windows calendars.

The meeting room booking system is integrated within our desk booking system, allowing employees to select and reserve a desk and a meeting room directly from the same interactive map!

Meeting Room Web Version

Meetings made easy

Live Availability Calendar

Say goodbye to double bookings and meeting overlaps. With our meeting room booking software, employees can view at a glance which meeting rooms and time slots are free. And they can book a meeting room for the duration they need and up to 90 days in advance. The system updates in real-time and booking confirmations are instant.

Recurring Meetings

To schedule a repeating meeting, the organiser simply needs to select the “Repeat” option when making the booking in Ronspot and select the frequency of the meeting (daily, weekly or monthly).

Inviting Participants

For a seamless booking process, the organiser is shown a list of all the employees who have access to the office and can simply select the participants from the list. A maximum occupancy limit can be set for each meeting room to efficiently limit the number of meeting participants.

Calendar Integration

All participants will automatically receive a meeting invitation by email and can either accept or decline the meeting. Accepted meeting will automatically be added to the employee’s calendar (Outlook, Teams, Google and Windows calendar) and to their Ronspot account.

Less workload, more efficiency

Operated by Employees

Our intuitive meeting room booking software is directly operated by employees, allowing them to view availability of rooms and secure a meeting room anytime anywhere by themselves. The list of employees who are allowed to make a meeting room reservation can also be restricted by the administrator.

Reminders and Cancellations

To ensure flexibility and maximum occupancy, Ronspot automatically sends reminders prior to meetings and allows meeting organisers to cancel a meeting in just a few clicks. For recurring meetings, they can choose to either cancel the current occurrence or the whole series. Cancelled time slots become instantly available in Ronspot for other employees to book.

Meeting Overview

Administrators have access to the complete list of scheduled meetings from the admin panel, and can view meeting details (time, participants, notes, etc.) and make any changes.

Desk Booking Integration

The meeting rooms are directly integrated within our desk booking system, allowing employees to view and book desks and meeting rooms from the same interactive floorplan.

Meeting Room Admin Panel

How Ronspot works

Why Ronspot is the Meeting Room Booking System for you

Learn about Ronspot’s meeting room booking software and how it can help your employees return to work safely.

3-in-1 Solution

Our desk, parking and meeting room booking systems are part of a same software. This means that administrators can manage all three from the same admin panel and employees can book all three from the same app!

Quick Implementation

Setting up your Ronspot account can be done within a day. We usually recommend a 2-week onboarding period to have time to inform and get all your employees on board.

Easy Setup

As an administrator, you can set many rules, including limiting the meeting room capacity, granting employees access to specific zones, scheduling recurring bookings, blocking some users from booking on specific days, etc.

Low Maintenance

The app operates itself, and required little management and oversight. Simply set up your rules and let your employees do the rest. You can even appoint team leaders to oversee other employees’ bookings and make bookings on their behalf.

Full Visibility & Control

From the admin panel, administrators can view all the complete list of meetings day by day and in real time. They have afull control over the meetings and can add, edit or delete any of them.

Data Protection

Ronspot is a native mobile app that can be downloaded for free on Google Play and the App Store. The app uses the Amazon-cloud system (AWS) to ensure maximum data security and is fully compliant with GDPR.

ISO 27001 Certification

Protecting your privacy is our top priority at Ronspot. Being ISO 27001 certified -the highest international recognised security standard- is a mark of how seriously we take your data security.


App users can report a problem directly from the app with a tap of a button. Our dedicated customer support team here in Ireland aims to answer all queries within 24 hours, Monday to Friday.

Create your free account today
and discover all features for 30 days

Free access to all features for 30 days

We help you setting up your account

No commitment, no credit card required

Automatic switch to our forever free plan after 30 days

Book a demo

Select a date and time below, and book a 45-minute video call with our team.
We will walk you through the admin panel, the mobile app, and answer all your questions.


Starting from €0 /month, all plans include unlimited users and unlimited meeting rooms and are designed to suit all needs and budgets.

Compare our Community, Premium and Enterprise plans and find the right one for your company.

Frequently Asked Questions

We have listed below all commonly asked questions and answers about our meeting room booking system.
If you can’t find the answer to your question, please feel free to contact us.


Office Manager

Create a free account

Discover all the Enterprise features for free for 30 days. Your account will be automatically switched back to our forever free plan after 30 days.

Book a demo

Book a free demo and we will walk you through our desk and parking booking system and answer all your questions.