Desk Booking System

The easy solution to implement flexible and hybrid work, and maximise your office use

Unlimited access for 30 days    No commitment

Desk booking system by Ronspot

We make flexible work easy for companies around the world

A smart desk booking software that helps your staff return to work

Our Desk Booking System consists of an admin panel and an easy-to-use mobile app (also accessible online) that lets your employees reserve desks throughout the day when they need to.

With an interactive floorplan that matches your office space, employees can view real-time availability of desks and simply tap on the map to reserve one.

Ronspot desk booking system is the perfect solution for companies that have more employees than desks available and are looking to manage a hybrid workforce.

Desk booking made easy

View Real-Time Availability

On the app, employees are presented with a calendar showing real-time availability of desks for each day of the month, and up to 90 days in advance. They can use filters (i.e. desks with 2 screens, a printer, Ethernet cable, etc.) to narrow down their search.

Book from the Map

After selecting a day from the calendar, employees are shown an interactive map that faithfully represents their office (Ronspot incorporates its own map uploader and map builder tool). They simply have to tap on an available desk to reserve it.

View Colleague’s Bookings

Employees can see directly on the map which other employees are coming to work and which desks they have booked. This is particularly useful for collaborative and team work.

Instant Booking Confirmation

Employees get assigned their desk instantly and don’t need to wait for a confirmation. The system updates instantly and ensures that no two people can book the same desk, giving employees peace of mind before they come into the office.

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Less workload, more efficiency

Managing Demand

Ronspot uses a system of free virtual credits to give every employee the same opportunity to make a booking and prevent them from overbooking. It also incorporates a clever release system that encourages employees who are not coming to the office to cancel their booking and make the desk available again for other employees to book.

Operated by Employees

Our intuitive desk booking system is directly operated by employees, they can make bookings themselves and decide when to go to the office. Team leaders can also be appointed to monitor employees’ bookings and make bookings on their behalf.

Recurring Bookings

Administrators also have the ability to create a rota schedule and assign a desk to an employee on the same day every week, or every two weeks.

Real-Time Reporting

From the admin panel, administrators can view in real time and day by day the desks that are reserved and available. They can see which employees are on-site, and ask them to check in and out to prove they have arrived or left the office. They also have the ability to make bookings for guests.

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How Ronspot Desk Booking works

Desk booking brochure - 35 pages

Download the desk booking brochure

Join our mailing list and receive the 35-page brochure about Ronspot desk booking software. Discover how to implement Ronspot, enable employees to make their own decisions, optimise the use of desks, the estimated timeline, pricing, and much more.
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Why Ronspot is the Desk Booking System for you

Learn about Ronspot’s hoteling software and how it can help your employees return to work safely.

3-in-1 Solution

Our desk, parking and meeting room booking systems are part of a same software. This means that administrators can manage all three from the same admin panel and employees can book all three from the same app!

Quick Implementation

Setting up your Ronspot account can be done within a day. We usually recommend a 2 to 3 week onboarding period to have time to inform your employees about the desk booking app and how to get on board.

Easy Setup

As an administrator, you can set many rules, including granting employees access to specific zones, allocating a different credit amount from one employee to another, scheduling recurring bookings, blocking some users from booking on specific days, etc.

Low Maintenance

The app operates itself, and required little management and oversight. Simply set up your rules and let your employees do the rest. You can even appoint team leaders to oversee other employees’ bookings and make bookings on their behalf.

Full Visibility & Control

From the admin panel dashboard, administrators can view all the bookings and available desks day by day and in real time. They have full control over them and can add, edit or delete any of them.

Data Protection

Ronspot is a native mobile app that can be downloaded for free on Google Play and the App Store. The app uses the Amazon-cloud system (AWS) to ensure maximum data security and is fully compliant with GDPR.

ISO 27001 Certification

Protecting your privacy is our top priority at Ronspot. Being ISO 27001 certified -the highest international recognised security standard- is a mark of how seriously we take your data security.

Support

App users can report a problem directly from the app with a tap of a button. Our dedicated customer support team here in Ireland aims to answer all queries within 24 hours, Monday to Friday.

Create your free account today
and discover all features for 30 days

Free access to all features for 30 days

We help you setting up your account

No commitment, no credit card required

Automatic switch to our forever free plan after 30 days

Book a Free Demo

Select a date and time below, and book a 45-minute video call with our team.
We will walk you through the admin panel, the mobile app, and answer all your questions.

Pricing

Starting from €0 /month, all plans include unlimited users and unlimited desks and are designed to suit all needs and budgets.

Compare our Community, Premium and Enterprise plans and find the right one for your company.

Frequently Asked Questions

We have listed below all commonly asked questions and answers about Ronspot’s Hot Desk Booking system.
If you can’t find the answer to your question, please feel free to contact us.

Employees

Administrators

Create a free account

Discover all the Enterprise features for free for 30 days. Your account will be automatically switched back to our forever free plan after 30 days.

Book a demo

Book a free demo and we will walk you through our desk and parking booking system and answer all your questions.

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