Ronspot Desk Booking System Hoteling Software

The Desk Booking System that keeps your employees safe

Shape the workplace of tomorrow with Ronspot® Desk Booking System. A smart office hoteling software incorporating Social Distancing to make your workplace COVID-secure.

Trusted by world's leading companies

A smart office hoteling software that helps your staff return to work safely

Our Hot Desk Booking System system is an intuitive mobile app (available on Android, iOS and web version) that lets your employees reserve desks throughout the day when they need to.

With an interactive floorplan that matches your office space, employees can view real-time availability of desks and simply tap on the map to reserve one. Any desks located within an employee’s social distancing range will instantly become unavailable for other employees to book.

Ronspot office hoteling software is the perfect solution for companies that are looking to downsize their office and strike the balance between office and home working, while ensuring safety for all their employees.

Interactive Map Desk Booking System Hoteling Software

Easy Booking

  • Booking Calendar with Live Availability – When accessing the app, employees are presented first with a calendar showing real-time availability of desks for each day of the month and up to 90 days in advance.
  • Tag filtering – Employees can filter desk attributes to narrow down their research, and view availability based on the selected filters.
  • Interactive Map / Floorplan – After selecting a day from the calendar, employees can view an interactive map that faithfully represents their office (Ronspot incorporates a map builder tool) and simply tap on the desk of their choice to reserve it.
  • Built-In Social Distancing – Ronspot allows you to mark the desks that are located within social distance of one another. Once a desk is booked, this desk and all the related desks will instantly become unavailable for other employees to book.
  • Guaranteed Reservation – Once a desk is booked, employees get assigned their desk instantly, there is no need to wait for a confirmation. The system updates instantly and ensures that no two people can book the same desk, giving employees peace of mind before they come into the office.
Social Distancing Desk Booking System Hoteling Software

Built-In Social Distancing

Ronspot helps you establish a safe work environment for your employees and ensure social distancing standards remain in place at all times.

  • Social Distancing Office – For every desk in the office, Ronspot allows you to mark the other desks that are located within the social distance sphere. Once a desk is booked, this desk and all the other desks that have been linked to it will instantly become unavailable for other employees to book.
  • Contact Tracing – Our office hoteling software can easily generate a report listing all the employees that have made a booking for a specific day, helping you to quickly trace potential contacts.
  • Cleaning Report – Similarly, Ronspot can automatically send a report to the cleaning team each evening indicating the occupied desks for that day to ensure they are thoroughly cleaned.
Increase Efficiency Desk Booking System Hoteling Software

Increase Efficiency

Our Desk Booking system is designed to help your company utilise all its office space more efficiently, while reducing the time you need to spend managing it.

  • Optimal Office Occupancy – Ronspot uses a system of free credits to prevent employees from overbooking at the expense of their colleagues. This clever system not only limits the number of future bookings employees can make, but also encourages them to release a desk if they decide not to come to the office to get their credit back. This ensures a fair desk allocation and an optimal occupancy of your office.
  • Little Oversight Required – Our intuitive office hoteling software doesn’t require any hardware or in-house training, and is directly operated by employees. Simply set the rules (including social distancing) and let your employees do the rest.

How Ronspot works

Why Ronspot is the Hot Desk Booking System for you

Learn about Ronspot’s hoteling software and how it can help your employees return to work safely.

Quick to Implement

Setting up your Ronspot account can be done within a day. We usually recommend a 2 to 3 week onboarding period to have time to inform your employees about the hot desk booking app and how to sign up.

Create & Assign Zones

The hoteling software allows you to create as many zones as you need -they can be different locations, different floors or even different areas of the office- and restrict users to specific zone(s).

Set your Rules

As an administrator, you can assign a permanent desk to upper management, block some users from booking on specific days, allocate a different credit amount from one employee to another, etc.

The App Operates Itself

Once it is set up, our hoteling software runs itself as employees find it very intuitive and easy-to-use. It requires very little management and oversight, just set up your rules and let your employees do the rest.


Ronspot Hot Desking includes advanced reporting tools that provide valuable and actionable insights about daily occupancy, desk demand, contact tracing, etc. They help you see exactly how your office is being used and make adjustments to your office space as required.

Data Protection

Ronspot is a native app that can be downloaded for free on the official Google Play Store and App Store. The app uses the Amazon-cloud system (AWS) to ensure maximum data security and is fully compliant with GDPR.

ISO 27001 Certification

Protecting your privacy is our top priority at Ronspot. Being ISO 27001 certified -the highest international recognised security standard- is a mark of how seriously we take your data security.


App users can report a problem directly from the app with a tap of a button. Our dedicated customer support team here in Galway, Ireland aim to answer all queries within 24 hours, Monday to Friday.

Create your free account today
and discover all features for 30 days

Access to all features for 30 days

Automatic switch to our forever free plan after 30 days

Free account – No commitment, no credit card required

Book a Free Demo

Select a date and time below, and book a 45-minute video call with our team.
We will walk you through the admin panel, the mobile app, and answer all your questions.


Starting from €0 /month, all plans include unlimited users and unlimited desks and are designed to suit all needs and budgets.

Compare our Community, Premium and Enterprise plans and find the right one for your company.

Frequently Asked Questions

We have listed below all commonly asked questions and answers about Ronspot’s Hot Desk Booking system.
If you can’t find the answer to your question, please feel free to contact us.


Office Manager

Create a free account

Discover all the Enterprise features for free for 30 days. Your account will be automatically switched back to our Automatic switch to our forever free plan after 30 days.

Book a demo

Book a free demo and we will walk you through our office parking management app and admin panel, and answer all your questions.