The flexible Desk Booking System

You can download the Ronspot mobile app on Google Play (Android) and the App Store (iOS).

With Single Sign-On (SSO)

If your company is using Single Sign-On, then you simply need to tap on the Microsoft, Google, Duo, Okta or OneLogin icon on the app login page.

Without Single Sign-On

If you are not using Single Sign-On, then you need to register using your work email address. As a result, Ronspot will automatically detect the email domain and assign it to your company’s account. For security reasons, the account will have to be activated manually by the administrator before you can access.

Yes, you can also log in to Ronspot via our web app if you don’t have a phone, forgot it or simply don’t have any battery left,

When clicking the icon in the navigation bar, employees are presented with a booking calendar showing availability for each day of the month, and up to 3 months in advance.

Day with at least one available desk

No desk available for the day

D1 Desk booked by the employee

It must be remembered that Ronspot’s desk booking system shows real-time availability. Therefore, if someone in the company cancels their booking, the employee can simply pull down to refresh the app and see the desk becomes available instantly.

Depending on the plan selected by your company, you can make booking up to 90 days in advance with Enterprise, 14 days with Premium and 3 with Community.

Additionally, if your company is using credits, the number of bookings you can make in advance is limited by the number of credits allocated to you.

Certainly you can see directly on the map other employees’ bookings. Additionally, you can use the Search bookings option in the app menu to look for a colleague name and see which days they have booked.

Simply tap on the green dot on the calendar for the day you wish to book. As a result, a pop-up window will open and give you the choice between booking a random desk and selecting a desk from the map.

At this point, if the button Get random space is clicked, a random desk will be instantly assigned to you for the selected day.

If you decide to Go to the map, you will be presented with an interactive map of their office, with colour-coded desks. At this time, desks booked by colleagues will be highlighted in red on the map, with the employee name displayed of the desk. In order to complete a booking, you simply have to click on an available desk in green. As a result, this desk will instantly turn blue and be assigned to you.

When selecting a date from the calendar, you will then have the choice between getting a random desk, or selecting the desk of your choice on the map.

The credit system is particularly useful when it comes to limiting the number of desks an employee can book in advance every month.

How it works:

• First of all, a virtual cost is set for each booking — e.g. 1 booking = 1 credit.
• Additionally, every employee automatically receives a limited number of virtual credits every month. The administrator decides on how many credits each employee receive, this is why the amount can vary from one employee to another.
• As a result, the employee’s credit balance is visible in the top right hand corner of the app. Credits are reset automatically at the beginning of every month and are on a ‘use it to lose it’ basis to prevent overbooking.

The administrator will decide which zones you have access to. Therefore, click on the dropdown menu above the calendar to see which zones you have access to — the dropdown won’t appear if you have access to one zone only.

If there is no availability in a zone, you can simply switch to a different zone and access a different availability calendar.

If you have a booking for the next day, then the system will send you an automatic reminder, either to your phone or by email.

As the result of cancelling an unused booking, your desk will instantly become available for other employees to book. Additionally, the credit used for the booking will automatically be refunded back to your account so that you can use it to book another date.

Yes, as a matter of fact all the data are stored within the EU (AWS server in Ireland) and comply with strong ISO 27001 policies, and by extent GDPR policies. For this reason, your company administrator will be able to delete your data permanently from Ronspot once you leave the company.

In the event that you are experiencing issues with our desk booking system, simply go to ‘Contact support’ in the app menu. Our customer support team will get back to you as soon as possible within 24 hours, Monday to Friday.