There’s less admin in the office regarding spaces and the staff are more empowered to work efficiently and work hybrid or at home.
Desk Booking Software to Optimise your Office Space
Make hybrid working more efficient with desk booking software that’s simple to set up and easy to use. Gain actionable insights on occupancy and how your space is used to create a more efficient and productive workplace.
Trusted by world's leading companies
Facilitate Hybrid Work with Ronspot’s Desk Booking Software
With Ronspot, your employees can easily find the space they need to make days in the office worth the commute.
Make Commutes Worthwhile
See when co-workers will be in the office and book team days together. Help teams connect, collaborate, and achieve more—together.
No More Office Ghost Towns
Integrate with your access control system to accurately track office attendance and right-size your workplace. Design the desk layouts your employees need and want
A Workplace That Works
Focus time or collaboration, Ronspot helps you find and book the best available space to meet your needs. Individual desks, resources, collaboration zones and meeting rooms. We have you covered.
Compatible With Your Systems
Ronspot fully integrates with Microsoft Teams and syncs with Outlook, Google Calendar, SSO, Access Control Systems and more.
Desk Booking Made Easy with Ronspot
Easy-To-Use Booking App
View real-time desk availability. Book in advance with 2 click booking. User-friendly app to support quick adoption across your teams. Book through the app, web or Microsoft Teams.
View Who Is In The Office
Easily find colleagues and available spaces through the interactive office floor plans. Book desks beside your team or find a quiet zone.
Automatic Check-ins
Integrate with Access Control or WIFI to check-in automatically when you arrive at the office for a friction free start to the day.
Book Space For Visitors
Provide external guests with dedicated desks and parking spots and have a complete picture of who is in the office and where they are sitting
Helen Dalton
Office Manager
Sharon McCarthy
Clerical Officer
My experience with Ronspot has been effortless, easy to use which is important when booking desks weekly and changing work days in the office etc.
Conor MacCabe
Managing Director
The employees seem to have taken to it very well, probably better than many directors expected … Very simple and effective, simplicity is the greatest plus point
Ely Siegel
IT Change Manager
The rollout was effortless and employee pickup was almost instantaneous. Easy to implement, easy to train employees on and easy to use. I would recommend the solution.
Vladimiro Ferreira
Head of Automation
Fast to rollout, amazingly easy to maintain and use, intuitive interface, especially the mobile app. The little support we needed from the Ronspot team was a great experience.
Talk to our team
Book a demo today and see how Ronspot can simplify your workplace management
Workplace Management Simplified
Quick Adoption
Ronspot desk booking software includes full onboarding support and training. The Easy-to-use app, map uploader, employee bulk upload, and Single Sign-On integrations make for a quick and seamless adoption and implementation
Accurately Track Office Attendance
Finally get visibility on who is coming into the office and who is not with 98% accuracy. Track return-to-office policy compliance. See the average weekly attendance at a team and individual level.
Set Your Booking Rules and Priorities
Set up booking rules to suit your company and support your return to office policy. Define priority access or restrict access for certain areas. Manage visitor bookings. Book resources for external visitors or other colleagues.
Improve Your Office Capacity
Use Ronspot’s booking rules to assign specific desks to certain people or teams on designated days. This lets multiple employees share the same desk throughout the week, improving your desk sharing ratio. By spreading attendance more evenly across all days, you can accommodate a growing team without needing more office space.
Workplace Intelligence
Ronspot’s powerful insights dashboard helps you make smarter choices about your workspace including capacity planning and hybrid work policy adherence. Truly understand your office capacity, reduce unused desks, enhance collaboration spaces and take the guess work out of workplace management decisions.
Seamless Integrations With your Systems
Single Sign-On and Calendar Sync
Ronspot integrates with Microsoft Teams, Outlook, Google, SSO and more for seamless roll-out and improved ease of use.
Access Integration
Ronspot integrates with Access Control Systems and Wi-Fi to provide secure and frictionless entry for employees. Track actual office attendance to 98% accuracy. Our system integrates with swipe cards and keypad systems to automate check-in and capture powerful occupancy data.
Desk Booking Features Overview
Booking Conditions
Define how, when and where users can book desks and spaces
Analytics Dashboard
Gain powerful space occupancy and usage insights to power your decision-making
Access and Visibility
Control who can access and book spaces
Cancelations
Customise rules for cancelling and no-shows
Booking Windows
Limit how far in advance users can book a desk. Set booking window by team groups.
Credits
Our credit system allows admins to limit individuals or groups to how many times they can book certain days
Check-in
Automatically confirms that users have arrived at the office
Bespoke Spaces
You can define bespoke spaces, including hot desks and collaboration spaces, and clearly illustrate these on the interactive office map
Visitor Bookings
Book a space for a visitor or guest and keep track of who is coming in and out of the office
Hot Desking is a workplace strategy in which desks are available for booking by different people at different times. This approach maximises workspace utilisation and gives employees more agency to book where they want to sit. Offering hot desking can improve occupancy, reduce operational costs and cut down on wasted space.
Desk booking software makes it easy for employees and hybrid workers to book a desk for the days they plan to be in the office. They simply select a date, time, and location and then book the desired space. Using software to handle the process means your team can easily book desks through the mobile app or on the web, reducing admin and improving the workplace experience.
For hybrid companies that face half-empty offices on certain days, a desk booking solution gives insights into how flexible working employees use your space. It allows you to make data-driven decisions about right-sizing the office, improving office layouts and reducing unused space. For companies who have already reduced their office footprint, a desk booking system enables them to manage the movement of employees coming to the office without facing capacity issues.
The best solution will have a user-friendly interface, an analytics dashboard to help you understand space usage, and the ability to integrate with existing systems. Other key features include interactive maps, a desk booking app that works across devices, and the ability to customise your booking rules.
To roll out a desk booking system like Ronspot in your workplace, you should have clear guidelines for desk reservations, booking rules, and expectations for employees’ use of the system. Once you have determined the guidelines, you must communicate them regularly to your teams to get feedback on the process to ensure continued success and employee satisfaction.
Using your data around space utilisation and booking habits allows you to understand how your office is being used and informs you what the best set-up is for a more collaborative and efficient office. The booking rules also allow you to implement a hybrid work policy that enables teams to come together for in-office days while still managing the capacity of the floors, especially when you have fewer desks than people.
Our desk booking software provides an advanced dashboard showing which employees book desks, which desks they book, and how often they are occupied. These insights can help you make informed decisions about optimising your workspace and boosting employee productivity.
Employees can easily change bookings with just a few clicks or taps and, thanks to our credit system, are actively encouraged to cancel reservations they no longer need.
The Ronspot desk booking system syncs with Google Calendar, Microsoft Outlook, Microsoft Teams, and Slack so employees can share when and where they’ll be in the office. Our software also integrates with our Parking Management and Meeting Room booking software, so employees who need to drive can book a parking space, and anyone who needs to use meeting rooms while in the office can book these in advance.