ESG & Sustainability

Shaping Smarter and Greener Workplaces

At Ronspot, we create workplace management software that helps organisations use space smarter. By optimising desks, rooms, and parking, we cut wasted space, support hybrid working, and reduce commuting, energy use, and costs. ESG is built into our operations, governance, and the value we deliver daily.

Greener Workplaces

EU Goals Support

Hybrid Flexibility

Operational Efficiency

Our Sustainability Impact.

Smarter Work, Lower Impact.

Maximise Resources, Minimise Waste

Ronspot’s booking and analytics help organisations identify and reduce unoccupied space so it can be repurposed or downsized.

Enable Flexible Hybrid Work

Flexible desking and parking support fewer journeys and smaller office footprints, contributing to lower Scope 2/3 emissions.

Optimise with Data Insights

Usage insights inform smarter facilities planning, energy management, and investment decisions.

Deliver Sustainable Results

As a result, Ronspot creates less idle space, reduces unnecessary commutes, and enables more efficient buildings.

Helping Businesses Meet EU Emissions Targets by 2030

The European Green Deal requires organizations to cut emissions by 55% by 2030. New EU measures like the Emissions Trading System (ETS2), the Carbon Border Adjustment Mechanism (CBAM), and stricter vehicle and industrial standards are reshaping how businesses operate. These changes bring rising costs, new reporting obligations, and greater pressure to demonstrate sustainability.

Sustainability Goals

How Ronspot Helps Organisations Reduce Emissions and Meet Compliance

Hybrid Work Enablement

Reduce commuting and energy use by making desks, parking, and meeting rooms bookable only when needed.

Space Optimisation

Use occupancy analytics to right-size office space, cutting heating, cooling, and energy costs.

Smart Floor Management

Track building usage to close unused floors, reducing lighting, heating, and cooling demands.

Vehicle Data & Commute Insights

By capturing vehicle number plates and engine types, Ronspot provides valuable data to support stronger ESG reporting.

Analytics & Reporting

Gain insights into occupancy, demand, and employee travel patterns to support ESG disclosures.

Operational Efficiency

Streamline workplace resources to offset regulatory cost pressures while improving resilience.

Governance & Ethics

We maintain a comprehensive ESG section of policies that are reviewed as part of our annual ISO/IEC 27001 certification and internal audit programme. Our Compliance Team oversees adherence, training, and continuous improvement, with formal reporting to senior management at quarterly Management Review Meetings.

Core Governance Policies

How Clear Governance Policies Strengthen Integrity and Organisational Trust

Good Governance Code

Board leadership, accountability, transparency, risk management, and integrity.

Code of Conduct (Employees)

Expected standards of behaviour, respect, inclusion, data protection, health & safety, and conflicts of interest.

Anti-Bribery & Corruption

Zero tolerance for bribery, facilitation payments, or improper gifts; monitoring, training, and controls.

Protected Disclosures (Whistleblowing)

Confidential, no-reprisal channels to report concerns; clear investigation procedures.

Confidentiality Policy

Controls to protect personal and business information; roles, responsibilities, and safeguards.

Social Media Policy

Responsible digital engagement aligned with our values and legal obligations.

Information Security & Privacy

ISO/IEC 27001

Independently audited Information Security Management System

Internal & External Audits

Scheduled internal audits across HR, operations, finance, and ICT; independent security assessments (e.g., penetration testing) for our production environment.

Data Protection Officer (DPO)

Internal oversight of GDPR and privacy-by-design practices.

Environment & Climate

Climate Change Policy

We integrate climate risks and opportunities into business strategy and work to reduce emissions across our value chain.

View ISO 27001 Certificate

Product-Enabling Reductions

By consolidating and right-sizing workplaces and travel, our customers can decrease energy use and carbon intensity per employee.

Supplier Engagement

Where practicable, we work with suppliers to reduce their climate impacts.

People & Culture

Equality, Diversity & Inclusion

Fair and inclusive workplace with training at onboarding and refreshers thereafter.

Employee Feedback & Development

Structured feedback, performance reviews, skills development, and recognition.

Customer Support Process

Transparent, documented service and continuous improvement informed by customer feedback.

Oversight, Training & Reporting

Onboarding & Acknowledgement

All staff understand our relevant policies.

Regular Training

Ongoing sessions on security, privacy, ethics, and compliance.

Raising Concerns

Confidential reporting mechanisms with no-reprisal protections.

Continuous Improvement

Non-conformities tracked to closure; audit outcomes reviewed by senior management.

Metrics & Assurance

Certification

Annual ISO/IEC 27001 external audits.

Audit Effectiveness

Internal audit findings and corrective-action closure rates.

Training Coverage

100% policy onboarding and periodic refresher completion.

Security Posture

Outcomes from independent penetration tests incorporated into remediation plans.