Every workday starts with an arrival. For thousands of employees, that arrival includes finding a space and confirming attendance for the day. Traditionally, check-in has required some form of action — tapping a button or scanning a QR code.
Not anymore. With Ronspot’s Wi-Fi check-in, employees are automatically checked into their bookings the moment they connect to the organisation’s secure Wi-Fi network. It’s fast, seamless, and built for the modern workplace.
What is Wi-Fi check-in?
Wi-Fi check-in is an automated way to track attendance by detecting when employees connect to the company’s secure Wi-Fi network. Rather than depending on manual check-ins, badges, or app interactions, the system uses authenticated Wi-Fi connections to confirm that someone is on site. This reduces errors, prevents false check-ins, and ensures consistent attendance records. It also gives businesses an accurate, real-time view of workplace occupancy and provides a seamless, effortless experience for employees.
The benefits of Wi-Fi check-in:
For Employees — A Frictionless, Hands-Free Experience
Check-in without even thinking about it
Walk into your building, your phone connects to the company Wi-Fi, and Ronspot takes care of the rest. It recognises your booking and checks you in automatically — whether it’s a desk, parking space, or meeting room.
This means:
Just walk in. Connect. And get on with what matters.
Your privacy always comes first
Wi-Fi Check-In is designed to respect personal privacy and meet strict platform requirements on both Android and iOS.
Ronspot only uses:
You stay fully in control.
How to enable Wi-Fi check-in
1. Toggle Wi-Fi check-in
Go to your profile settings and toggle Wi-Fi check-in on at any time.
2. Accept message
A message will appear explaining what information Ronspot collects. Click “Accept.”
3. Allow location access
In the next pop-up permission, choose “Precise location” and “While using the app.”
4. Wi-Fi is now enabled
Wi-Fi check-in is now enabled. Any future bookings will be automatically check in.
For IT & Workplace Teams — Secure, Accurate, Enterprise-Ready
Why Wi-Fi check-in works reliability in corporate settings
Ronspot offers two different ways to configure Wi-Fi check-in:
1.Using Wi-Fi network names (SSID)
- This is the simplest configuration method.
- The SSID is the network name that appears when your device scans for available Wi-Fi networks (e.g., Ronspot-WiFi-5G).
2. Using wireless access point identifiers (BSSID)
- This is the most accurate option, especially in large buildings where multiple areas share the same Wi-Fi network. It ensures employees can only check in when connected to the correct part of the building.
- The BSSID is the unique identifier of a specific router or access point (e.g., a MAC address such as 34:22:64:11:AC:9F).
This ensures:
Easy mapping for administrators
Ronspot’s admin portal makes it simple for administrators to associate each workspace zone with one or more SSIDs or BSSIDs.
- Flexible zone configuration: Admins can assign a single or multiple SSIDs or BSSIDs to a zone, making it easy to support environments with several access points or overlapping Wi-Fi coverage.
- Automatic check-in accuracy: Once an employee connects to any of the mapped SSIDs or BSSIDs, Ronspot automatically validates the connection and checks in their booking for the corresponding zone. This removes manual steps, reduces missed check-ins, and provides a seamless user experience.
- Ideal for dynamic workplaces: Whether an organisation has a single floor or multiple building sections, admins can create a precise and reliable Wi-Fi mapping structure that matches the office layout.
Multiple check-in methods
Ronspot offers a range of check-in methods, which can be enabled individually or used together:
- Wi-Fi check-in: Automatically checks in employees when they connect to an approved Wi-Fi network.
- Access control check-in: Through Ronspot’s integrations with leading access control systems, employees are automatically checked in when they swipe their badge or when their vehicle license plate is read.
- QR code check-in: Employees scan a QR code located in the workspace or room.
- Manual check-in: Users can check in directly from the app with a simple tap.
By combining these options, organisations can design a check-in process that best fits their operational needs—while also providing alternative methods for employees who may not be using the Ronspot mobile app.
Fully integrated with attendance tracking and reporting
Every Wi-Fi check-in is:
- Logged
- Time-stamped
- Labelled as a Wi-Fi event
- Linked to the corresponding booking
This ensures accurate reporting across:
- Check-in/out reports
- Occupancy dashboards
- Booking logs
- Resource usage insights
It’s effortless for employees — but powerful for workplace administrators.
Security & compliance built-in
Ronspot is designed with privacy, security, and user control at its core. Every check-in action is deliberate, transparent, and governed by strict compliance standards. We ensure that employees always know what is happening with their data, why it’s needed, and how it’s protected. Our approach prioritises minimal data usage, secure processing, and full alignment with platform and corporate policies.
Ronspot follows strict privacy and security rules:
This makes Wi-Fi check-in both safe and dependable.
The Future of Employee Attendance
Wi-Fi check-in marks a significant milestone in automating workplace processes. It streamlines the employee journey while giving organisations accurate, real-time attendance visibility. Whether you manage hybrid offices, busy car parks, or large campuses — Wi-Fi Check-In removes friction, saves time, and delivers a smarter workplace experience.
Arrive. Connect. Checked in. That’s the power of Wi-Fi check-in.
Schedule a walkthrough with our space efficiency specialists
See how Ronspot can solve your specific workplace challenges.
