Deskare vs Ronspot: Which Workplace Management Platform Should You Choose in 2025?

1. All-in-One Workplace Management 

Ronspot 

• Integrated parking + desk + meeting room booking in one platform 

• Full visitor management (pre-registration, automated emails, access passes) 

• Interactive maps with Colleague Finder 

• Meeting rooms with native Outlook/Teams calendar sync 

• Workplace Intelligence dashboard 

• Microsoft Teams app for all resource types 

• Purpose-built for complete workplace management 

Deskare 

• Desks + rooms + parking in the same UI 

• Floor-plan–based desk booking with team zones 

• Outlook-synced meeting rooms with Teams “no-show” nudges 

• Parking module with types (EV, PRM, motorcycle) 

• Presence planning (declare status, see teammates) 

• Google Workspace integrations (Calendar + Chat) 

• Web + desktop + mobile apps 

Assessment: Ronspot delivers complete workplace management—parking, desks, rooms, and visitors—with Wi-Fi presence tracking and workplace intelligence for data-driven decisions. Deskare focuses on presence planning with strong Microsoft 365/Google coordination and dual ISO/SOC2 certifications. The key difference: Ronspot offers operational depth with parking expertise; Deskare emphasizes calendar-native workflows with EU hosting. 

2. Visitor & Guest Management 

Ronspot

• Complete visitor booking system built into the platform.

• Pre-registration workflows with automated email instructions for guests.

• Parking and desk assignment included in the same booking flow.

• Access-control integrations (RFID, barriers, ANPR) for secure entry.

• Automatic visitor badges for controlled or high-security facilities.

• Host notifications when guests arrive or check in.

• Visitor tracking dashboard to monitor every guest entering or leaving the building.

Deskare

• Invite guests directly while booking desks, rooms, or meetings.

• Guest details stored alongside reservations for easy reference.

• Email confirmation and event information sent automatically through Outlook or Google Calendar.

• Simple check-in experience on arrival—no complex registration steps.

• Visible guest overview in the admin dashboard for occupancy awareness.

• Supports hybrid meetings by combining employee and external guest bookings.

• Microsoft AppSource-listed module, integrated with Outlook and Teams for seamless scheduling.

Assessment: Ronspot handles the complete visitor journey with automated workflows and access control integration—critical for secure facilities. Deskare provides visitor invitations alongside workspace bookings. Choose based on security needs: full automation (Ronspot) vs. basic guest coordination (Deskare). 

3. Fair Space Allocation & Booking Controls 

Ronspot

• Credits system – employees receive credits periodically to spend on bookings.

• Dynamic demand control – popular spaces cost more credits, naturally balancing usage.

• Transparent booking logic – users see why a booking succeeded or failed.

• Department- or role-based quotas for fair access to limited spaces.

• Customizable fairness policies that reflect company hierarchy or hybrid rules.

• Automated waitlist system that reallocates spaces when cancellations occur.

• Supports recurring credit cycles to align with company scheduling rhythms.

Deskare

• Interactive floor-plan booking with team zones and access permissions.

• Combines presence planning and booking in one interface for balanced coordination.

• Gauge-based capacity limits to prevent overbooking by location or department.

• Profile-based priority rules for specific roles (e.g., managers, PRM, or key staff).

• Group and policy controls let admins tailor booking visibility by team or site.

• Simple rule configuration for hybrid anchor days and partial team attendance.

• Visual indicators show capacity in real time, helping users choose less crowded days.

Assessment: Ronspot’s Credits system provides mathematical transparency—employees see exactly what spaces cost and why. Critical for space-constrained environments where fairness matters. Deskare uses capacity limits and priority rules without individual credit tracking. Choose Credits for transparent fairness (Ronspot) or simpler capacity management (Deskare). 

4. Access Control & Hardware Integrations 

Ronspot 

• Access control integration for accurate attendance and capacity monitoring  

• WiFi integration for automated presence detection—employees checked in automatically 

• Occupancy sensor integration tracking actual space usage 

• ANPR/barrier integrations for parking 

• Turnstile and door access control 

• Real-time entry monitoring 

• No manual check-ins required 

Deskare

• ANPR and barrier automation supported via technology partners for parking access.

• Wi-Fi–based check-in mentioned, though not a core feature.

• Badge or access system compatibility possible through API integrations.

• Admin dashboard shows occupancy based on booking and attendance data.

• Outlook/Teams reminders provide light check-in confirmation.

• Focused on software-based coordination, not physical automation.

Assessment: Ronspot extends hardware integration across parking (ANPR/barriers) and workplace (WiFi presence, sensors) for automated check-ins and actual occupancy data—no manual steps needed. Deskare mentions ANPR/barriers via partners but hardware depth is unclear. Choose Ronspot for automated presence tracking and sensor-verified occupancy; choose Deskare for app-centric booking without hardware complexity. 

5. Workplace Analytics & Insights 

Ronspot

• Workplace Intelligence platform combining parking, desk, and room data.

• Wi-Fi and sensor tracking shows actual attendance, not just bookings.

• Occupancy analytics across buildings, zones, rooms, desks, and parking.

• Real-time utilization dashboards for quick decision-making.

• Attendance tracking supports capacity limits and RTO compliance.

• Forecasting tools help plan workspace demand.

• No-show and violation reporting for policy enforcement.

• Executive-ready reports exportable for management insights.

Deskare

• Admin dashboards track booking and occupancy activity in real time.

• Threshold alerts flag overbooked or underused areas.

• Live visibility of desk, room, and parking availability.

• Analytics focused on usage patterns and hybrid attendance trends.

• Designed for coordination insights rather than deep operational analytics.

Assessment: Ronspot combines parking, desks, and rooms data with Wi-Fi/sensor tracking to show actual occupancy—not just bookings. Critical for confident space planning: “500 desks, 300 bookings, 240 actually showed up” tells the real story. Deskare provides admin dashboards focused on booking behavior and team coordination. Choose Ronspot for actual occupancy insights; choose Deskare for booking-pattern visibility. 

6. Security & Compliance Certifications 

Ronspot 

• ISO 27001:2022 certified (company-level certification) 

• Certificate valid through November 27, 2025 

• Regular penetration testing and security audits 

• GDPR compliant with EU data hosting 

• Continuous compliance monitoring 

• Enterprise-grade security for regulated industries 

• SSO/SAML (Azure, Okta, Google) 

Deskare 

• ISO 27001 certified 

• SOC 2 Type 1 certified 

• Data hosted in France 

• Encryption at rest/in transit 

• GDPR compliance 

• SSO via identity providers 

Assessment: Deskare holds dual ISO 27001 + SOC 2 Type 1 with French hosting—strong for EU-first procurement. Ronspot holds ISO 27001:2022 with ongoing pen testing and audits—required by finance, pharma, and government sectors needing continuous validation. Both meet enterprise standards; choose based on procurement requirements: dual ISO/SOC2 + French hosting (Deskare) or ISO 27001 + pen testing (Ronspot). 

7. Calendar & Collaboration Integration 

Ronspot 

• Native Microsoft Teams & Outlook integration 

• Book directly from calendar interface 

• Meeting rooms sync automatically with calendars 

• Google Calendar support 

• Meeting room displays (ROOMZ) for status 

• Zoom integration 

Deskare 

• Outlook-synced meeting rooms 

• Teams “no-show” nudges for ghost meetings 

• Google Calendar + Chat integrations 

• Calendar/Chat alignment for adoption 

• SSO/Directory integrations 

Assessment: Both integrate with Microsoft Teams and major calendars. Deskare emphasizes Outlook/Teams room sync with no-show nudges plus Google Calendar/Chat—strong for reducing ghost meetings. Ronspot offers native Teams app covering parking, desks, and rooms with deep calendar integration. Choose based on priority: no-show prevention (Deskare) or unified Teams booking across all resources (Ronspot). 

8. Parking Management & Expertise 

Ronspot

• Parking credits system that ensures fair, data-driven allocation.

• Vehicle-to-space matching for EV chargers, size, or accessibility needs.

• Violation reporting with automated reassignment workflows.

• ANPR and barrier integration for automated entry and exit.

• Real-time availability with mobile booking and live updates.

• Supports both permanent and dynamic space allocation.

• Waitlist management with instant notifications.

• Self-policing features to flag unauthorized vehicles.

• Deep parking expertise integrated with workplace management.

Deskare

• Parking module supports multiple types such as EV, PRM, and motorcycle.

• Live capacity tracking across floors or locations.

• Real-time visibility within the same interface as desks and rooms.

• Parking reservations can be made alongside workspace bookings.

• Prioritization rules by team or role for fair usage.

• Simple setup suited to organizations managing smaller parking areas.

• Designed for convenient daily coordination rather than complex enforcement.

Assessment: Ronspot delivers specialized parking operations—Credits fairness, vehicle matching, violation workflows, ANPR/barrier automation. Deep expertise for organizations where parking is strategic. Deskare provides parking booking with type allocation and live capacity in the same coordination app. Choose Ronspot for parking expertise and automation; choose Deskare for basic parking alongside desks/rooms. 

9. Pricing Comparison 

Ronspot

• €4 per space/month base pricing.

• Priced per space, not per user, keeping costs predictable as adoption grows.

• Unlimited users included across all plans.

• Enterprise packages available with unlimited spaces and advanced features.

• Transparent, scalable model ideal for organizations with many employees but limited spaces.

• Enables accurate budget forecasting and cost control.

Deskare

• Pricing available on request through a demo and tailored quote.

• Sales-led model offering flexible packages based on company size, modules, and integrations.

• Per-user licensing typically used for hybrid scheduling and space booking.

• Designed for fast deployment and simple scaling across sites.

• Active in 25+ countries, supporting diverse workplace environments.

• Custom pricing allows organizations to adapt features and costs to their hybrid strategy.

Assessment: Ronspot’s per-space pricing benefits organizations with many potential users but limited spaces—pay for 300 desks whether 500 or 2,000 employees book them. Cost certainty as adoption grows. Deskare’s tailored quote approach allows customization, but pricing transparency is limited until sales engagement. 

Deskare vs Ronspot: Which Platform Is Right for You? 

Choose Ronspot if: 

• You want the easiest booking experience for employees planning office days 

• You need powerful analytics showing actual occupancy (not just bookings) 

• You want one platform managing parking, desks, meeting rooms, and visitors 

• You require ISO 27001:2022 company-level certification with penetration testing 

• You want automatic Wi-Fi check-in with no manual steps 

• You need transparent fair allocation that employees understand (Credits system) 

• You need parking fairness automation (Credits, vehicle matching, violations) 

• You value taking the guesswork out of space planning with accurate data 

• You need full visitor management with automated workflows 

• You want predictable per-space pricing that doesn’t increase with adoption 

• You operate facilities with access control systems needing hardware integration 

Choose Deskare if: 

• Your primary focus is presence planning and team coordination 

• Microsoft 365/Google Workspace integration is your top priority 

• You need formal dual certifications (ISO 27001 + SOC 2 Type 1) 

• French hosting or EU data residency is a procurement requirement 

• You want Outlook/Teams room sync with no-show nudges specifically 

• You prefer a lighter-weight coordination platform over operational depth 

• Your parking needs are straightforward (type allocation, live capacity) 

• You value quick, HR-friendly rollouts with demo-to-quote simplicity 

• You don’t need hardware ties (ANPR, barriers, Wi-Fi presence, badge data) 

• Calendar-native workflows matter more than sensor-based occupancy 

Deskare vs Ronspot: Final Thoughts 

Both Ronspot and Deskare are capable workplace management platforms built to solve different organizational needs. 

Ronspot is the most user-friendly workplace management platform that makes office days easy for employees while giving facility teams powerful analytics to optimize space planning. Employees enjoy intuitive booking with features like Colleague Finder and automatic Wi-Fi check-in—no complicated steps, just smooth planning and arrivals. Behind this simplicity sits a powerful workplace analytics dashboard that takes the guesswork out of office planning by showing who actually showed up, not just who booked. 

With deep expertise in both office parking and complete workplace management, Ronspot delivers one integrated platform for parking, desks, meeting rooms, and visitors. The Credits system keeps parking allocation fair and transparent, vehicle matching and violation workflows automate enforcement, and ANPR/barrier integration ensures seamless access.

Wi-Fi presence tracking, sensor-based occupancy, and workplace intelligence provide the accurate data facility teams need for confident real estate decisions. ISO 27001:2022 certification with ongoing pen testing meets security requirements. Everything in one place—easy for employees, powerful for facility teams. 

Deskare excels at presence planning and calendar-native coordination with strong Microsoft 365/Google Workspace ties, dual ISO 27001 + SOC 2 Type 1 certifications, and French hosting for EU buyers. With proven deployments across 25+ countries and Teams no-show nudges for meeting rooms, Deskare delivers reliable coordination when calendar workflow alignment and EU hosting compliance are your primary needs. 

The key decision: If you need a complete workplace platform that’s both employee-friendly and data-driven—with powerful analytics, parking expertise, hardware integrations, and actual occupancy insights—Ronspot delivers that comprehensive solution. If your focus is presence planning with strong calendar/ Teams workflows, Deskare provides great coordination features. 

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