Product Updates

Ronspot now supports direct integration with Android tablets, allowing administrators to assign a tablet to a specific meeting room. Once linked, the tablet displays real-time availability and enables instant bookings right from outside the room.

To ensure consistent performance and security, we’ve introduced API rate limiting and throttling. This protects the system from excessive requests and ensures fair usage across all accounts.

Ronspot integrates with XPOTS to automate barrier entry and exit for car parks and gated areas. Employees with valid bookings gain seamless access, reducing manual checks and improving the arrival experience.

Real-time desk occupancy is now available via Connected Inventions Detectify sensors integrated through Middleware. This allows for automatic check-in confirmations, ghost booking prevention, and more accurate utilisation reports.

Ronspot’s iOS and Android apps now include full support for Irish (Gaeilge). Users whose devices are set to Gaeilge will automatically see the app localised, supporting inclusivity and accessibility for Irish-speaking employees.

We are transitioning from the current non-native Teams app (a web app view) to a fully native app for optimal integration with Microsoft Teams. This upgrade will allow users to manage workspace bookings more seamlessly within the Teams interface.

A new “Available time” setting at the Group level—with fixed or random time—allows admins to control when spaces becomes available each day.

We are developing a completely new map builder to replace the existing one. The new system will offer a more modern interface, greater flexibility with additional options, and a much simpler way to create and edit maps, making the entire process faster and more intuitive.

Ronspot now supports Outlook room integration through a dedicated API. Syncing workspace availability with Outlook calendars is faster and more seamless than ever.

Admins can now view a new “Usage” column in the Spaces list and Licences page, making it easier to identify spaces that are not displayed on the map. This enhancement improves visibility and helps ensure that every space is accounted for during renewals.

We are updating the interface of the Ronspot web app to match the modern design of mobile app V13 and the upcoming native Microsoft Teams app, ensuring a consistent and user-friendly experience across all platforms.

Phase 2 of our Admin Panel redesign enhances the user experience with the conversion of remaining pages to the new design, consolidated general settings, and more. This update brings a more streamlined and intuitive interface for managing your system.

Some report exports could be incomplete due to lazy loading, requiring users to scroll through all data before exporting. We are introducing a new button on each report that allows you to export all data in one click, without the need to scroll.

The Booking Forecast report has been fully redesigned to align with the style of the Occupancy report. The new layout makes it easier to interpret forecasted occupancy, with percentages displayed clearly and colour-coded occupancy levels highlighting capacity at a glance.

Administrators are now able to log in securely with Okta, simplifying access while ensuring enterprise-grade authentication and security.

We’ve successfully completed a major database migration that boosts Ronspot’s performance and scalability. With this upgrade, our platform can now dynamically increase capacity during peak times, ensuring smoother performance when demand is high.

Anchor days enable companies to designate specific in-office days for employees or groups by restricting space bookings to certain days. Using day-specific rules within the “Restrict bookings by users” feature, administrators can customise access—e.g., allowing Group 1 to book Space A on Mondays and Tuesdays, while Group 2 accesses it on Wednesdays and Fridays.

Automatically check in to your reserved space when you connect to the company Wi-Fi upon arrival. This seamless feature enhances convenience by leveraging your device’s connectivity for a hassle-free check-in experience.

Admins can now securely log in using Microsoft Single Sign-On. This streamlines access while maintaining enterprise-grade authentication and security.

The Ronspot admin panel login page has been fully redesigned to deliver a cleaner, more modern experience. With an improved layout and better accessibility, logging in is now simpler and more user-friendly than ever.

To ensure mobile users are correctly directed to the app instead of the web version after logging in, we have implemented deep linking. Our documentation has been updated to guide users through this improvement.

The Android and iOS mobile apps have undergone a complete redesign to improve user experience with a more intuitive interface. Navigation has been simplified, making it easier for users to manage bookings on the go.

Gain better insights into your workspace utilisation with new charts on the admin panel dashboard. This visual representation allows for easier monitoring and decision-making at a glance.

New log entries now track booking cancellations caused by employee group reassignments. This provides admins with clearer visibility into why bookings were removed during group updates.

After introducing this feature on the web in March 2024, employees can now delete their own accounts directly from the mobile app. This update supports privacy compliance and empowers users with greater control over their personal data.

Our Unused Booking report now spans a comprehensive 180-day period, aligning seamlessly with our suite of reports. This enhanced reporting functionality offers administrators a more expansive perspective on unused bookings.

To streamline the app, the ‘My Vehicles’ section will only appear in user profiles if they have access to at least one parking zone.

Following the implementation of this feature on the web in July 2023, it’s now available on the mobile app. Employees can easily invite guest participants to meetings on the go, making scheduling more flexible and ensuring everyone is included.

After launching this feature on our web platform in February 2024, we’re excited to bring it to the mobile app. Team leaders can now select an entire team and instantly highlight all their bookings on the map. It’s a quick and easy way to see where everyone is located with just one tap.

Ronspot now integrates with Avantpark for a smarter, automated parking experience. This integration streamlines access control, ensuring only authorised employees can enter and park effortlessly.

Connect Ronspot with Roomz display tablets to show real-time room availability and booking information right at the door. Employees can instantly see if a room is free, check upcoming reservations, or book on the spot—streamlining meeting space management.

When auto-release is enabled, Ronspot will now send mandatory email reminders to users with notifications turned off to prevent unintended booking cancellations. This ensures they have the opportunity to confirm their booking before it is automatically released.

To prevent confusion, users will now receive a confirmation when their reserved space is automatically released, in addition to the auto-release email prompting them to confirm their booking. This new notification helps avoid situations where users arrive at the office only to realise their booking was accidentally cancelled due to a missed confirmation.

We’ve improved the live view by adding detailed user logs for better tracking and transparency. These logs now capture guest bookings and automatic releases caused by unconfirmed bookings or missed check-ins.

Seamless one-way integration with ACTpro, an on-premises access control system. This feature tracks employee building access throughout the day to identify those who have used their Ronspot bookings and those present on-site without a booking.

This option removes the rule that exempts bookings from requiring credits after a specific time on the previous day and on the current day. It ensures that credits are always required, providing consistent usage across all bookings, regardless of timing.

Sync your workforce effortlessly with automated user management in Ronspot. This integration ensures users are added and removed automatically, reducing manual work and keeping your system up to date.

This update allows employees to book a meeting room within the current half-hour window, ensuring flexibility for last-minute meeting needs. It helps streamline the booking process for those who need space on short notice.

A new security token has been intradocued for all requests, ensuring that every request is verified and protected against manipulation. This feature prevents unauthorised modifications, including attempts to alter requests via tools like Postman, providing an extra layer of security for all interactions.

The Live view now displays the name of the employee or administrator who booked a guest. This small but important update increases visibility and accountability for guest bookings in shared workspaces.

Keep meeting room preparations on track with automatic notifications for cancelled bookings. Approvers will be instantly informed when a meeting is cancelled, preventing unnecessary actions.

Phase 1 of our highly anticipated Admin Panel redesign focuses on simplifying navigation and enhancing the user experience. This update includes a restructured navigation menu and a modernised interface.

The old login page for the web app has now been fully retired to ensure a consistent user experience. This update also helps eliminate legacy issues and streamline access to the web platform via my.ronspot.ie only.

Under Zone Settings > Advanced, administrators can now set a longer delay before users can re-book after canceling, with new options of 1 hour, 2 hours, or 24 hours. This update helps prevent misuse by limiting excessive cancellations and re-bookings.

The existing Recaptcha v2 is being upgraded to Recaptcha v3 on the Ronspot admin panel. This update enhances security while providing a more user-friendly experience, as administrators will no longer need to complete image challenges—v3 runs seamless background checks without disrupting their workflow.