Sharvy vs Ronspot: Which Workplace Management Platform is Best in 2025?

1. All-in-One Workplace Management

Ronspot 

• Integrated parking + desk + meeting room booking in one platform 

• Full visitor management (pre-registration, automated emails, access passes) 

• Interactive maps with Colleague Finder 

• Meeting rooms with native Outlook/Teams calendar sync

• Workplace Intelligence dashboard 

• Microsoft Teams app for all resource types

Sharvy 

• Parking + workstations + flexible resource booking 

• “Resources by time-slot” model (bikes, canteen, etc.) 

• Real-time availability with automatic allocation 

• Basic visitor parking access (no full guest workflows) 

• Meeting rooms available but less prominent than parking/desks 

• Microsoft Teams integration 

Both platforms handle parking and desk booking effectively. Ronspot provides a complete workplace OS managing all resources (parking, desks, rooms, visitors) in one system with deep calendar integration for meeting rooms. Sharvy focuses primarily on parking and desk allocation with flexible resource time-slots, making it efficient for organizations where these are the main priorities. In short, Ronspot’s strength is the breadth of workplace management in a single platform, whereas Sharvy’s strength is focused parking and desk operations with fast deployment. 

2. Visitor & Guest Management 

Ronspot 

• Complete visitor booking system 
• Pre-registration workflows with automated email instructions and notifications.
• Parking and desk assignment for guests 
• Access control integration for secure entry 
• Visitor badges for controlled facilities 
• Track every guest entering the building

Sharvy 

Ronspot handles the full visitor journey from invitation to arrival—important for organizations with frequent clients, contractors, or security requirements. Sharvy provides basic visitor parking support, which works for simpler visitor needs.  The choice depends on visitor volume and security needs: complete automated workflows (Ronspot) vs. basic parking access (Sharvy). 

3. Fair Space Allocation & Booking Controls 

Ronspot 

• Credits system—employees can fairly and transparently receive credits periodically to spend on bookings 
• Popular spaces cost more credits, naturally balancing demand 
• Transparent system showing why bookings succeed or fail 
• Quotas and priorities by department or role 
• Customizable fairness policies 
• Waitlist management with automated progression 

Sharvy 

• Algorithmic allocation based on defined rules and priorities

• Fair distribution through automatic rotation and sharing logic

• Users can release reserved spaces for others

• Allocation possible by user groups, teams, or specific areas

• No credit or quota mechanism — fairness relies on time-based and rule-based automation

• Flexible Resource Claiming

 Ronspot’s Credits system provides clear transparency—employees see exactly how many credits they have and what spaces cost. This visibility helps in space-constrained environments where fairness questions arise. When someone asks “Why can’t I book my preferred desk?” the Credits system shows the clear answer. 

Sharvy’s algorithmic approach handles allocation automatically based on predefined rules, which simplifies the booking process and works well when resources are more abundant. 

Both platforms ensure fair access, but through different methods. If your organization faces high demand with limited spaces and needs transparent fairness rules, Ronspot’s Credits system offers that clarity. If you prefer automatic assignment without credit management, Sharvy’s approach fits. 

4. Access Control & Hardware Integrations 

Ronspot 

• Access control and badge integration for seamless automatic check in and auto-release for no shows

• Wi-Fi integration for automated presence detection- no need for manual check-in

• Occupancy sensor integration tracking actual space, desk and room usage 

• Turnstile and door access control 

• Real-time entry monitoring

Sharvy 

• ANPR (license plate recognition) integration 

• Access control system connectivity 

• Barrier automation for parking 

• Real-time entry/exit monitoring 

• Focus on parking access control 

 Ronspot extends hardware integration beyond parking to include Wi-Fi presence detection and occupancy sensors throughout the workplace. This means employees are automatically checked in when they connect to office Wi-Fi—no app to open, no button to click. Sensors track actual desk usage beyond just bookings, providing accurate occupancy data. Sharvy focuses hardware integration on parking access control (ANPR, barriers), which it does effectively for parking operations. 

In essence, both platforms integrate with access control hardware for parking security. If your facility needs automatic presence tracking across all workplace areas or sensor-based occupancy data, Ronspot’s hardware expertise delivers that. If your main hardware need is parking access control, both platforms handle it well. 

5. Workplace Analytics & Insights 

Ronspot 

• Workplace Intelligence platform combining parking, desk, and room data 

• Wi-Fi and sensor-based tracking showing who actually showed up (not just bookings) 

• Real-time utilization dashboards by space type 

• Attendance tracking for office policy compliance 

• Capacity forecasting for planning

• No-show and violation reporting 

• Executive-ready exportable reports 

Sharvy 

• Parking occupancy dashboards 

• Real-time availability reporting 

• EV charging usage analytics with Excel/CSV export 

• Usage statistics and occupancy trends 

• Focus on parking and operational metrics 

Ronspot  combines data from parking, desks, and meeting rooms while tracking actual presence through Wi-Fi and sensors. The distinction between who booked versus who actually showed up is crucial for facility decisions. “We have 500 desks with 300 bookings, but only 240 people actually came in” provides the real story for space planning.  Sharvy provides EV charging reporting and operational parking metrics.

Both platforms provide analytics, but with different scope. For comprehensive workplace analytics and insights across all resource types with actual occupancy data, Ronspot delivers that breadth. For parking-focused analytics with EV charging detail, Sharvy provides solid reporting. 

6. Security & Compliance Certifications 

Ronspot 

• ISO 27001:2022 certified (company-level certification) 
• Certificate valid through November 27, 2025 
• Regular penetration testing and security audits 
• GDPR compliant with EU data hosting 
• Continuous compliance monitoring 
• Enterprise-grade security for regulated industries 
• SSO/SAML (Azure, Okta, Google) 

Sharvy

• GDPR compliant with secure EU data storage

• Hosted on ISO 27001-certified Microsoft Azure servers, but no company-level ISO 27001 certification claim.

• Adheres to Microsoft 365 enterprise-grade security framework

• SSO and authentication support via Microsoft and Google

• Data encryption in transit and at rest

• Regular internal reviews and server-level compliance through Azure

Ronspot holds company-level ISO 27001:2022 certification with ongoing pen testing and audits—often required by procurement teams in finance, pharmaceutical, and government sectors where certification is mandatory.  Sharvy’s hosting on ISO-certified servers demonstrates good security practices, though it’s not the same as company-level certification. 

Both platforms implement strong security practices and GDPR compliance, however, the difference is in certification level. For organizations in regulated industries requiring ISO 27001 company certification, Ronspot meets that need. For organizations where hosting on certified infrastructure is sufficient, both platforms provide solid security.

7. Calendar & Collaboration Integration 

Ronspot 

• Native Microsoft Teams & Outlook integration 

• Book directly from calendar interface 

• Meeting rooms sync automatically with calendars 

• Google Calendar support 

• Meeting room displays (ROOMZ) for status 

• Zoom integration 

Sharvy 

• Microsoft Teams app on AppSource 

• Works with Microsoft Azure and Google 

• User provisioning through Microsoft 

• Calendar integration available 

In summary, Ronspot’s integrations are particularly deep for meeting rooms—they appear naturally in Outlook and Teams calendars with native sync. This makes meeting room booking feel like a native calendar feature.  Sharvy integrates with Teams and calendars effectively, though meeting room calendar features are less prominent in their positioning. 

For organizations wanting meeting rooms to work seamlessly within their calendar workflow, Ronspot’s native integration delivers that. For Teams-based parking and desk booking, both platforms work well. 

8. Pricing Model

Ronspot 

• €4 per space/month base pricing 
• Priced per space, not per user 
• Costs stay stable as more employees use the platform 
• Enterprise plans with unlimited spaces 
• Modular pricing based on features needed

Sharvy

• Free Lite tier: 5 parking, 5 desks, 2 resources (unlimited users)

• FLEX and Enterprise paid plans

• Pricing varies by region and feature scope

• Scales by resource count or user volume

• Suitable for small teams to large organizations

Different pricing models serve different organizational needs.  Ronspot’s per-space model provides cost predictability—you pay for 300 desks whether 500 or 2,000 employees book them. Costs don’t increase as adoption grows, eliminating budget surprises.  Sharvy’s free tier is excellent for proof-of-concept or small team deployments before scaling to paid plans. 

Sharvy vs Ronspot: Which Platform Is Right for You? 

Choose Ronspot if: 

• You want the smoothest booking experience for employees to facilitate space planning for office days 

• You need powerful analytics showing actual occupancy (not just bookings) for space planning and driving efficiencies

• You want one platform managing parking, desks, meeting rooms, and visitors 

• You need deep expertise in both parking and workplace management 

• You require ISO 27001 company-level certification 

• You want automatic Wi-Fi check-in with no manual steps 

• You need transparent fair allocation that employees understand understand (Credits system) 

• You want native calendar integration for meeting rooms 

• You value taking the guesswork out of space planning with accurate data

• You need full visitor management with automated workflows 

• You want pedictable per-space pricing that doesn’t increase with adoption 

Choose Sharvy if: 

• Your primary focus is simple parking and desk allocation 

• You want to start with a free tier (5 parking + 5 desks + 2 resources) 

• You have significant EV charging infrastructure to manage 

• You’re comfortable with hosting on ISO-certified servers without a company ISO 27001 certification 

• You don’t need extensive meeting room calendar integration 

• You prefer algorithmic allocation over credit-based systems 

• Your visitor needs are limited to parking access 

Sharvy vs Ronspot: Final Thoughts 

Ronspot is the most user-friendly workplace management platform that makes office days easy for employees while giving facility teams powerful analytics to optimize space. Employees enjoy simple booking with features like Colleague Finder and automatic WiFi check-in—no complicated steps, just smooth arrivals. Behind this simplicity sits a powerful analytics dashboard that takes the guesswork out of office planning by showing who actually showed up, not just who booked. 

With deep expertise in both office parking and complete workplace management, Ronspot delivers one integrated platform for parking, desks, meeting rooms, and visitors. The Credits system keeps access fair and transparent, ISO 27001:2022 certification meets security requirements, and native calendar integration makes meeting rooms work seamlessly. Everything in one place, easy for employees, powerful for facility teams. 

Sharvy excels at parking and desk allocation with quick deployment, a helpful free tier for testing, and strong EV charging management. With over 70,000 daily users across EU organizations, Sharvy has proven effectiveness in parking operations and works well when parking and desk booking are your primary needs. 

The key decision: Both Ronspot and Sharvy are capable workplace management platforms built to solve different organizational needs. However, if you need a complete workplace platform that’s both employee-friendly and data-driven (parking + desks + meeting rooms + visitors with powerful analytics), Ronspot delivers that comprehensive solution. If your focus is primarily parking and desk allocation with fast deployment, Sharvy provides efficient resource management. 

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