Product Updates – 2023 Archives

This new functionality will allow companies to configure different admin users’ access permissions and limit their interactions to specific zones and employees. Ideal for companies managing different sites within the same Ronspot account.

This key integration enables employees to seamlessly manage desk, parking, and meeting bookings directly within the familiar Microsoft Teams platform. Although Ronspot is not currently a native Teams app, users can still enjoy the convenience of using Ronspot’s features via a windowed view of the Ronspot web platform. Say goodbye to the hassle of juggling multiple apps and hello to a more efficient and productive workday.

We are elevating the data management and display on the employee page by incorporating the robust AG-Grid framework, offering advanced data visualisation and interaction features for a more efficient and interactive user experience.

Admin users can now view directly from the dashboard and in just 1 click the history logs of each reserved space, as well as the car registration(s) of the employee. Similarly, admin users can conveniently navigate to the space settings directly from the dashboard, saving time and improving the overall user experience.

In order to help admin users get a better understanding of the employee’s history logs, we have added 4 new log types: account creation, check-in and check-out time, settings updated, and password change.

We are introducing a robust layer of security to the Ronspot admin panel through the implementation of Multi-Factor Authentication (MFA). With this new functionality, administrators will now receive an email every time they log in. They are required to click the link provided in the email to confirm their identity and access the admin panel.

In response to high demand, we are introducing a full translation of the admin panel into both French and German, offering an intuitive and seamless experience for our French and German-speaking admin users.

Ronspot now seamlessly integrates with IPevia by Castel, allowing for enhanced control over car park barriers. When an employee swipes their card, the system automatically verifies the existence of a booking in Ronspot and triggers the barrier if a valid booking is found, streamlining access management for a more efficient parking experience.

The Ronspot app’s interface has been expertly translated into Polish, providing a seamless and user-friendly experience for Polish-speaking users. Now, users can navigate the app, access its features, and make reservations with ease in their preferred language, making Ronspot even more accessible and convenient. users.

This update introduces new meeting repeat options, enabling employees to schedule meetings every two weeks and on weekends, offering greater flexibility for planning. Update: released on mobile in August 2024.

We have simplified and enhanced the Booking Demand Report, making it more visual and easier to interpret vital data for decision-making and resource allocation. All-Day and Hourly spaces are now divided into separate columns, and the occupancy is now clearly represented by colour-coded bar charts.

Experience an improved Reminders and Check-In feature within Zone Settings. The redesign offers a more intuitive and user-friendly interface and allows admins to set a different configuration for hourly, all-day, and scheduled bookings. Stay organised and in control with streamlined settings, enhancing the overall user experience.

Thanks to valuable input from a customer, we’ve implemented a new enhancement by hiding the credit cost and balance from employees in zones where the credit system is disabled. This update significantly streamlines the booking process for a more efficient user experience.

Spot names are now shown within map popups, allowing employees to double-check their choice before booking, ensuring accuracy and convenience.

Enhance the versatility of your space management by introducing customisable inactive periods, enabling you to adapt and schedule space availability based on your specific needs and preferences.

This functionality allows admin users to tailor booking priority levels for different employee groups, allowing you to designate how far in advance each group can make reservations, ensuring a fair and organised booking system.

Admin users can now select the weekdays when credit requirements are mandatory, giving them greater control over demand management for desks and parking spaces. This feature enhances flexibility and precision in resource allocation.

We have strengthened security by implementing a new password policy for admin users. The password must be a minimum of 10 characters in length and contains at least 1 uppercase letter, 1 lowercase letter, 1 numeric digit, and 1 special character.

For companies wishing to give their contractors access to Ronspot, we have created a dedicated login page without the option to register. The page is accessible at this URL.

We have incorporated the powerful AG-Grid framework into the zone, parking space and desk pages, enabling advanced data management and visualisation for a more efficient user experience.

We’ve revamped the calendar view to kickstart your week with Monday and conclude it with Sunday. Our web app and mobile app now share the same calendar layout. This change has been driven by your feedback and a commitment to making our mobile app even more user-friendly and consistent.

Gain better context during the booking process with the display of tags in the booking pop-up. When creating or editing a booking, tags associated with desks and parking spaces will be shown, providing users with immediate information about specific attributes or requirements associated with each space. This ensures that bookings align seamlessly with specific needs or considerations.

The option to report a parking violation is now fully compatible with hourly bookings. Employees who report a violation are now redirected to another space for the same timeslot, subject to availability.

Admins now benefit from an enriched Meeting List view, displaying both the capacity and number of participants columns. This visual enhancement provides quick and comprehensive insights, allowing administrators to efficiently manage meeting spaces and ensure optimal usage.

Dive into the intricacies of your workspace with the Meeting Rooms Usage Analytic Report. This insightful tool provides a detailed overview of how meeting rooms are utilised, offering valuable data on occupancy trends. Optimise your space allocation and enhance resource management based on these comprehensive usage analytics.

Expand the accessibility of the Ronspot web application with added language options. Users can now experience the platform in German (DE), Dutch (NL), and Italian (IT). This multilingual support fosters a more inclusive user experience, catering to a diverse user base and facilitating seamless communication across different regions.

With our new Privacy Analytics feature, we’ve implemented enhanced measures to safeguard user data. This feature ensures that any data that could potentially identify a specific employee is not available to any administrators.

Users can now conveniently update their passwords directly within the mobile app. This added functionality enhances security and user convenience by allowing quick and easy password management on the go.

Following a customer’s suggestion, we have added a new column ‘Email’ in the Bookings list, as well as the All-Day Cancellation report and the Unused Bookings report.

We have enhanced our next-day notification system to take into account your office closures, including weekends and bank holidays, in order to respect your employees’ “right to disconnect”. For example, if an employee books a space for Monday, the booking reminder will now be sent on the previous Friday (instead of Sunday previously) if you have blocked bookings during weekends.

Now, administrators have the capability to reserve a space for a guest on an hourly basis, providing a more flexible and granular control over scheduling. This enhancement allows admins to efficiently manage and allocate resources based on specific time slots.

The profile icon on the admin panel has been changed to a more gender-neutral icon. Similarly, the user icon on the employee app has to be updated to reflect the employee’s initials.

Organisers can now add guest participants to meetings directly from the web platform. This makes it easy to include external attendees and keep all meeting details in one place.

The Booking Demand report and the All Day Cancellation report have been expanded to cover a comprehensive 180-day period. This extended reporting capability provides a more extensive view of booking trends and demands over a longer timeframe. Users can now analyse and plan more effectively with a broader scope of historical data at their disposal.

Administrators now have the flexibility to customise the map font size within Ronspot. This feature empowers administrators to enhance the user experience by adjusting the font size according to preferences. This customisation ensures optimal readability and accessibility for users interacting with the system.

When an administrator mouses over the Queue icon on the dashboard, a new pop-up shows which employees are currently in the queue, when they were added, and their position in the queue.

This feature enables administrators to efficiently manage and organise employees by introducing a role search functionality. Administrators can easily locate and assign specific roles to employees, such as fire warden, first aid responder, etc.t sites within the same Ronspot account.

Introducing the Employee Roles Report, a comprehensive analytics report that provides insights on the presence and absence of employees with specific roles on-site (i.e. fire warden, first aid, etc.).

Following the implementation of hourly bookings, we have added more choices for the timeslot durations with the addition of 3, 4 and 5-hour timeslots.

Expand the accessibility of the Ronspot web application with added language options. Users can now experience the platform in Spanish (ES) and Czech CZ). This multilingual support fosters a more inclusive user experience, catering to a diverse user base and facilitating seamless communication across different regions.

The ACT365 integration with the ANPR camera and Ronspot has been completed. This allows the ANPR camera system to connect with ACT 365 and Ronspot. ACT365 is a cloud-based access security platform. The ANPR camera integration is an extension of their access system.

Most reports have been updated to include hourly bookings. This includes: Past Bookings, Parking Violations, Past Booking By Staff, Booking Demand, Booking Forecasts.

A new option has been added to the web app to help employees reduce the amount of communication from Ronspot they receive on a daily basis (emails and notifications) and respect the employee’s right to disconnect.

A new option is now available when editing or adding new admin users to enable/disable email alerts.

In order to help admin users get a better understanding of the credit history of a user, we have added 3 new log types: ‘Credit Refill Cycle reset to #CreditRefillValue#’, ‘#AdminFullName# set balance to #NewValue#’, and ‘Employee group assignment changed’.

In the Meetings view, admin users now have the ability to cancel or reschedule any meetings on behalf of employees/managers.

Following the implementation of hourly bookings, we have made a small optimisation so that credits are to be taken for every booking for that day and not just the first booking of the day.

Following the implementation of this feature on the web app in March 2023, it has now been implemented on the mobile apps for consistency.

We have simplified the search feature on the mobile app and removed some filters to make it easier to search and consistent with the web app.

To make space restrictions easier, you can now save time and select pre-defined groups instead of individuals, or a combination of both!

Following the implementation of hourly bookings (30-minute timeslots), we have added more choices for the timeslot durations with the addition of 1 and 2-hour timeslots.experience.

The accessible space type can now be added to give permission to accessible vehicles to book there. For employees choosing their accessible space type, they will have access to accessible spaces, as well as regular, large, and electrical vehicle spaces. The same applies for the hybrid vehicle type, which will give access to hybrid vehicle and electrical vehicle spaces.

Previously, no name appeared for hourly booking spaces when viewing the map. So, the space was showing booking or partially booked – but users could not see by whom the space was booked. Now, the first booking name on the space will appear on the map – so the name will be visible to colleagues and admins.

Following a customer’s suggestion, we have shortened some button labels and added a border around the ‘Check-in’ button on the homepage to avoid tapping on the wrong button.

Post-booking questions are now available on the web app, enabling companies to add custom questions after a booking is made. For instance, some companies have requested the ability to ask employees who book a space on-site about their meal preferences for the day. Update: released on mobile in May 2023.

Sometimes restricted spaces can become a waste of space. For instance, when the user is permitted to use the restricted space is on annual leave. In order to improve the usage rates and optimise space, we have given the option for you to lift restrictions on these spaces after a specific time. This time can be set in the space settings. After this time, all employees who have access to the space can book it.

This update allows admins the option to automatically send the past booking report to their email in a CSV. file format. Giving them this report directly to their inbox.

To enhance accessibility, we’ve added colour-blindness settings to help users more easily distinguish between spaces and bookings.

When logging in with Single Sign-On, there’s no need to reconfirm your email address – it will be automatically passed to the authentication method via a login hint, allowing direct access to the password page.

With the introduction of our new hourly space booking feature, you can now convert existing all-day booking spaces (even those with current bookings) to hourly spaces. This ensures that no bookings are lost, allowing you to customise spaces quickly and easily for your convenience.

In the app, employees are now sorted alphabetically when searching for team members. Previously, they were listed in the order they were added to the system. This new alphabetical sorting makes it easier to find colleagues.

Administrators can now add users with email addresses that differ from the company’s verified account email. For instance, if a contractor needs temporary access, the admin can add the user and their email address to grant access. For security reasons, external users cannot self-register and must be added by admins.

Following a suggestion from a customer, we have increased the auto-release time to allow employees up to 5 hours to confirm their booking. This means that employees who previously had 3 hours to confirm their booking, are now given 5 hours. This can be updated in the account settings.