Eptura (Condeco) vs Ronspot: Which Workplace Management Platform Should You Choose?

Selecting workplace management software isn’t just about booking desks and meeting rooms anymore. Today’s workplace leaders need platforms that solve the real challenge of hybrid work: making office attendance worthwhile, optimising the workplace efficiently, and data-driven space planning.

Condeco (by Eptura) is an established enterprise scheduling platform with strong credentials in desk and meeting room booking, particularly for organizations already invested in Microsoft Outlook and the broader Eptura real estate management ecosystem. With decades of enterprise deployment experience, it provides proven reliability for large-scale booking operations.

Ronspot takes a different approach—delivering a complete workplace management platform designed for the realities of hybrid work. Beyond basic scheduling, Ronspot combines parking, desks, rooms, and visitor management with award-winning ease of use that removes friction from the employee experience.

What sets Ronspot apart is its focus on solving two critical problems workplace leaders face:

Making office attendance worthwhile: Employees can see when their team will be in the office before they commute, coordinate schedules seamlessly, and access fair allocation systems (like Credits-based booking) that ensure everyone gets their turn. This transparency transforms the office from an obligation into a valued destination.

Enabling confident workplace decision-making: As an integration specialist with advanced workplace analytics, Ronspot goes beyond booking data to deliver verified occupancy insights using Wi-Fi sensors and actual presence detection. This means workplace leaders get truly accurate attendance, occupancy, and utilization data—the foundation for confident decisions about space planning, real estate investment, and operational optimization.

To help you evaluate which solution aligns best with your needs, the following comparison outlines the key features and differences between Condeco and Ronspot across core workplace management capabilities.

Condeco specializes in desk and meeting room scheduling within the Eptura ecosystem (SpaceIQ, Archibus), with particularly strong Microsoft Outlook/Exchange integration. It’s built for organizations that prioritize proven enterprise-grade booking capabilities and are already invested in Eptura’s real estate management suite.

Ronspot delivers unified workplace operations—parking management (a critical gap in most platforms), workspace coordination, visitor management, and hardware automation through Wi-Fi auto check-in, ANPR, RFID, and sensor integrations. Its award-winning interface combines ease of use with sophisticated fairness mechanisms and verified occupancy analytics that track actual presence, not just bookings.

The bottom line: Condeco excels at desk and room booking for organizations integrated with the Eptura ecosystem. Ronspot provides complete workplace management with deep parking expertise, removes friction from the employee experience, and delivers the verified analytics workplace leaders need to optimize operations and make strategic real estate decisions with confidence.

To begin with, let’s examine overall workplace coverage and platform scope.

Overall, the key difference lies in platform completeness. Ronspot delivers a fully integrated workplace management solution that combines parking, desks, meeting rooms, and visitor management within one unified platform, enhanced by its transparent Credits system and unlimited administrative control. In contrast, Condeco focuses primarily on desk and meeting room booking within the broader Eptura real estate ecosystem and requires external systems for parking. Organizations seeking true all-in-one operational control with transparent allocation will find Ronspot the stronger choice, whereas companies already invested in Eptura’s suite and without parking needs may prefer Condeco.

Next, let’s focus specifically on parking, often the most complex workplace resource.

Parking is a major point of differentiation between the two platforms. Ronspot treats parking as a strategic workplace resource, offering Credits-based fairness, vehicle-to-space matching, ANPR and barrier integration, and automated violation workflows. Condeco, however, does not provide native parking management and relies on third-party systems for any parking coordination. For organizations where parking availability and automation are critical to daily operations, Ronspot is clearly the more comprehensive solution. If parking is managed separately or is not a priority, Condeco may still meet requirements.

Beyond resource coverage, fairness and allocation logic are critical in hybrid environments.

The distinction here lies in allocation philosophy. Ronspot’s Credits system introduces a transparent, mathematical approach to fairness, allowing employees to clearly understand how bookings are prioritized and balanced. Condeco relies on booking windows and group-based rules that control timing but do not offer credit-based allocation transparency. In high-demand hybrid environments where fairness and visibility are essential, Ronspot provides stronger control and employee trust. For organizations with sufficient space and standard booking requirements, Condeco’s traditional rule-based system may be adequate.

In addition to software features, physical automation plays a growing role in modern workplaces.

Automation depth significantly separates the two platforms. Ronspot delivers native hardware integrations, including Wi-Fi presence detection, ANPR parking barriers, RFID badge validation, and occupancy sensors, eliminating manual check-ins and providing verified usage data. Condeco, by contrast, depends on partner integrations and focuses primarily on software coordination. Organizations prioritizing automated physical access and real-time occupancy verification will benefit from Ronspot’s built-in capabilities, while those seeking a software-focused solution without hardware complexity may find Condeco sufficient.

Equally important is how each platform transforms data into insight.

The primary distinction in analytics is between booking data and actual presence data. Ronspot leverages Wi-Fi and sensor integrations to track verified occupancy, enabling more confident space planning and multi-resource correlation across parking, desks, and meeting rooms. Condeco provides strong booking analytics and real estate insights through Eptura modules but relies primarily on reservation data rather than confirmed attendance. For organizations that require accurate, presence-based intelligence to inform real estate strategy, Ronspot offers greater precision. For booking trend analysis within the Eptura ecosystem, Condeco remains a solid option.

Turning to guest coordination, visitor management is increasingly integrated into workplace strategy.

Visitor management integration differs in scope. Ronspot includes visitor booking, parking coordination, access control integration, and pre-registration workflows within its core platform, ensuring a seamless guest experience. Condeco provides visitor capabilities through additional Eptura Workplace modules rather than as a standard feature. Organizations seeking fully integrated guest coordination across multiple resource types will benefit from Ronspot’s unified approach, while those already using Eptura’s visitor tools may prefer maintaining consistency within that ecosystem.

From a governance perspective, security and compliance are non-negotiable.

Both platforms meet enterprise-grade security standards, but their certification structures differ. Ronspot holds ISO 27001:2022 certification at the company level and conducts ongoing penetration testing, which can be particularly important for regulated industries. Condeco operates under Eptura’s enterprise-level SOC 2 Type II and ISO 27001 certifications. Organizations requiring standalone ISO certification directly with their vendor may find Ronspot advantageous, while those comfortable with enterprise group-level compliance will find Condeco equally aligned with security best practices.

Beyond core functionality, integration breadth enhances long-term scalability.

Integration philosophy represents a meaningful distinction. Ronspot combines traditional software integrations (Microsoft Teams, Outlook, HRIS systems) with hardware connectivity such as ANPR, Wi-Fi presence detection, RFID, and sensors. Condeco emphasizes deep Outlook/Exchange integration and connectivity within the broader Eptura ecosystem, including SpaceIQ and Archibus. Organizations prioritizing physical automation and operational hardware integration may prefer Ronspot, whereas companies embedded within Eptura’s real estate planning suite may benefit from Condeco’s ecosystem alignment.

Equally, daily usability impacts adoption success.

Administrative flexibility and implementation approach differentiate the user experience. Ronspot provides a self-managed admin portal where configuration changes take effect instantly, along with customizable reminders and unlimited control for facility teams. Condeco follows a structured enterprise deployment model that may require professional services engagement for certain configuration adjustments. Organizations seeking agility and operational autonomy may favor Ronspot, while enterprises accustomed to Eptura’s deployment framework may prefer Condeco’s structured model.

For larger organizations, scalability across locations is essential.

Both platforms support multi-location deployments effectively, but with different strengths. Ronspot offers centralized control with zone-based permissions and consolidated reporting across global offices, making it suitable for distributed organizations requiring localized autonomy. Condeco demonstrates proven scalability within very large enterprises and integrates tightly with Eptura’s real estate planning tools. Organizations seeking flexible, independent site control may prefer Ronspot, while those operating at very large scale within the Eptura ecosystem may find Condeco particularly aligned.

Finally, pricing structure influences long-term ROI.

The pricing structure creates a clear financial distinction. Ronspot operates on a per-space model with unlimited users, providing predictable costs that remain stable as adoption increases. Condeco uses a per-user enterprise licensing model with custom quotes, meaning costs scale with employee headcount and selected modules. Organizations seeking transparent budgeting and long-term cost certainty may find Ronspot more financially predictable, whereas those comfortable with enterprise licensing structures may align with Condeco’s model.

Ultimately, the right platform depends on your workplace priorities, operational complexity, and long-term space strategy.

Choosing the right workplace management platform depends on what drives adoption among employees and facility teams who use it daily.

Condeco (by Eptura) brings enterprise maturity and decades of deployment experience. For organizations embedded in the Eptura ecosystem, it provides familiar integration with SpaceIQ and Archibus for real estate planning. It’s the natural fit when your workplace strategy centers on existing Eptura investments and parking coordination isn’t an operational challenge.

Ronspot removes friction at every touchpoint. When employees walk in and their phone automatically checks them in via Wi-Fi, they experience seamlessness. When facility teams instantly adjust booking rules without support tickets, they’re empowered. When allocation feels fair because the Credits system transparently shows space availability, trust replaces frustration. The hardware integrations—ANPR barriers, RFID badges, occupancy sensors—create experiences where technology disappears and only the seamless experience remains.

The decision: Choose Condeco when workplace management fits within Eptura’s real estate planning ecosystem and parking isn’t required. Choose Ronspot when you want operations that employees find effortless, facility teams find empowering, and leadership finds strategically insightful.