Office parking continues to be a major operational challenge for hybrid workplaces, especially as employees commute into the office on varied schedules. Parking management software helps reduce admin, improve fairness, and boost utilisation, but not all solutions are created equal.
In this post, we compare Parkalot and Ronspot, two platforms that help organisations manage office parking, and explain why Ronspot is the best choice for hybrid teams and workplace operations professionals.
Introduction
What Parkalot does
Parkalot is a workplace management software company based in Kraków, Poland, founded in 2016. Initially built for office parking management, Parkalot has expanded over time to include desk booking, meeting room scheduling, and additional workplace tools.
For organisations moving away from spreadsheets and manual processes, Parkalot provides a central place to manage space bookings and day-to-day workplace logistics. It can be a good fit for teams looking for a straightforward way to digitise booking workflows, particularly when operational requirements are relatively simple.
What Ronspot does
Ronspot is a workplace management software company based in Galway, Ireland, founded in 2017. Like Parkalot, Ronspot started as an office parking management solution, but it has since evolved into a more advanced platform for parking, desks, and meeting rooms, built specifically to support hybrid work at scale.
Where Ronspot stands out is in automation, fairness controls, and analytics. Beyond enabling bookings, Ronspot helps workplace teams reduce admin time, improve utilisation, and run policies that keep access to limited resources transparent and fair. With deep reporting and enterprise-grade capabilities, Ronspot is designed for organisations that need more than basic booking, they need a solution that actively improves workplace operations and employee experience.
Feature comparison - At a glance
Below is a high-level comparison showing where each platform excels:
Parkalot
Ronspot
Office parking management - Built for hybrid workplaces
Both Parkalot and Ronspot originally launched as office parking management software, helping companies replace manual allocation systems and spreadsheets with a digital booking platform.
Parkalot enables employees to reserve parking spaces in advance, improving visibility and reducing conflict over limited spaces. For companies transitioning from manual processes, this provides a clear operational upgrade.
However, Ronspot goes further by addressing one of the biggest challenges in hybrid workplaces: fairness and optimisation. Ronspot includes advanced allocation rules, priority settings, and automated workflows that ensure parking spaces are distributed transparently and equitably, especially important when demand exceeds supply.
Ronspot is the clear feature leader, not just compared to Parkalot, but across office parking management platforms in general. It’s built around what workplace teams actually need in the real world, and it keeps evolving because new functionality is driven directly by customer feedback. That matters, because if other organisations are demanding more control over allocation, compliance, and edge cases in their car park, those same pressures will hit your workplace too. Ronspot gives you the most control and configurability: you can fine-tune rules, priorities, eligibility, and booking behaviour to match your policies exactly, so your parking system adapts to your workplace, not the other way around.
Desk & meeting room booking - Beyond basic reservations
As hybrid work evolved, both platforms expanded beyond parking to include desk booking and meeting room management.
Parkalot allows employees to reserve desks and rooms in advance, helping coordinate in-office attendance. This functionality supports hybrid scheduling and reduces double bookings.
Ronspot, however, takes a more integrated and insight-driven approach. Rather than simply enabling reservations, Ronspot connects parking, desks, and meeting rooms within one ecosystem. This allows workplace teams to:
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View cross-space utilisation trends
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Align desk demand with parking capacity
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Manage hybrid attendance more strategically
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Set advanced booking rules by team, department, or location
Because Ronspot was built around hybrid operations from the beginning, its booking flows are designed to support real-world flexibility, including recurring bookings, role-based access, and automated policy enforcement.
For organisations looking to move beyond “simple booking” and towards active workplace optimisation, Ronspot offers deeper functionality.
Advanced analytics & reporting - Turning data into decisions
One of the clearest differences between the two platforms is in analytics and reporting capabilities.
Parkalot provides standard reporting that helps administrators understand usage levels and booking activity. For small or mid-sized organisations, this may be sufficient.
Ronspot, however, places a much stronger emphasis on data-driven workplace strategy. Its advanced reporting tools allow organisations to:
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Track utilisation across parking, desks, and meeting rooms
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Identify peak demand days
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Monitor no-shows and behavioural trends
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Optimise space allocation based on actual usage
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Generate executive-level reports
For facilities managers and workplace leaders, this level of insight supports more informed decisions around real estate footprint, sustainability goals, and capacity planning.
In short, Ronspot doesn’t just manage bookings, it helps organisations understand how their workplace is being used.
Automation & integrations - Reducing admin at scale
Administrative workload is often underestimated when implementing workplace management software. Manual overrides, constant monitoring, and manual check-ins can quickly consume valuable time.
Parkalot offers digital booking functionality, but certain processes may still require active oversight depending on policy complexity.
Ronspot differentiates itself through automation and integrations that significantly reduce admin burden, including:
- Barrier and access control system integration
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Automated release of unused spaces
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Microsoft Teams and Outlook integration
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SSO compatibility
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WiFi-based check-in integration
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Sensor integration (where applicable)
These integrations allow bookings and occupancy data to update automatically, reducing manual intervention and improving real-time accuracy.
For larger enterprises or multi-site organisations, this level of automation can translate into substantial time savings for facilities and workplace teams.
Enterprise-grade security & scalability
Parkalot offers solid core workplace booking functionality and can be a practical option for small to medium-sized businesses with straightforward requirements. However, it does not currently hold ISO 27001 certification, which may be an important consideration for larger organisations and regulated industries with stricter security and compliance expectations.
Ronspot, by contrast, is built with enterprise scale in mind. It supports complex rollouts across multiple locations, provides deeper administration and configuration controls, and is designed to integrate into corporate environments where governance and consistency matter. Ronspot also offers enterprise-grade capabilities such as SSO and advanced integrations, structured onboarding, and support for large deployments.
In addition, Ronspot is ISO 27001 certified, providing reassurance for organisations that require internationally recognised information security standards and robust processes for protecting workplace data.
Conclusion
While Parkalot is a capable tool for managing workplace parking and resources, Ronspot stands out as the better choice for organisations that need fair allocation, deep insights, enterprise security, and a unified workplace platform. For hybrid and flexible workplaces aiming to optimise parking and overall space utilisation, Ronspot delivers superior value and a more comprehensive experience.
See how Ronspot can solve your specific workplace challenges.
