Simplified Meeting Room Booking System
Give teams an easy way to preview room availability, reserve a meeting room, invite colleagues or book rooms on-the-go.
Trusted vendor partner to the best workplace teams
Meeting Room Booking Made Easy with Ronspot
Sync Room Reservations With Outlook Calendar And Teams
Meeting Room Displays
User Feedback
Why Workplace Leaders Choose Ronspot For Meeting Room Bookings
“There’s less admin in the office regarding spaces and the staff are more empowered to work efficiently and work hybrid or at home.”
Helen Dalton
Office Manager at LK Shields Solicitors
“My experience with Ronspot has been effortless, easy to use which is important when booking desks weekly and changing work days in the office etc.”
Sharon McCarthy
Manager at the Office of Government Procurement
“The employees seem to have taken to it very well, probably better than many directors expected … Very simple and effective, simplicity is the greatest plus point.”
Conor MacCabe
Managing Director at Henry J Lyons
“The rollout was effortless and employee pickup was almost instantaneous. Easy to implement, easy to train employees on and easy to use. I would recommend the solution.”
Ely Siegel
IT Change Manager at Sustainable Energy Authority Of Ireland
“Fast to rollout, amazingly easy to maintain and use, intuitive interface, especially the mobile app. The little support we needed from the Ronspot team was a great experience.”
Vladimiro Ferreira
Head of Automation at SEG Automotive
Reduce Admin and Simplify Meeting Room Reservations with Ronspot
Meeting Room Booking Features Overview
Schedule a walkthrough with our space efficiency specialists
See how Ronspot can solve your specific workplace challenges.
Frequently Asked Questions
Workspace management can be complex, but Ronspot makes it simple. Your company can upload an office plan for each floor and add each meeting room to the map. Employees can then select a floor, view an interactive map, and book a meeting room directly from it.
If your company also uses Ronspot to manage desks and/or parking spaces, you can view other employees’ bookings directly on the map. Alternatively, you can use the “Search bookings” option in the app menu to look for a colleague’s name and see which days they have booked a meeting room
By default, meetings can be booked up to 365 days in advance. This booking window can be customised by administrators for specific meeting rooms or employee groups, allowing different priority levels.
When scheduling a meeting, you’ll see a grid of available time slots for the selected day. Simply choose a slot and adjust the start and end times as needed. The system operates in 30-minute increments.
Yes. Ronspot allows administrators to configure detailed booking rules for each meeting room, including:
- Available booking window: Define how far in advance rooms can be booked (up to 365 days)
- Booking duration limits: Restrict the number of consecutive time slots per booking
- User restrictions: Specify which employees or groups can book certain rooms
- Priority release timing: Open bookings to all users after a defined time (e.g. 18:00 the day before)
- Approval workflows: Require meeting requests to be approved via email before confirmation
Yes. Ronspot integrates seamlessly with Microsoft 365 via Microsoft Graph. Meetings created or updated in Outlook or Microsoft Teams are automatically synced with Ronspot, and vice versa. This includes future meetings created before implementation. The system also prevents double bookings by rejecting conflicting reservations.
Yes, Ronspot offers two options:
- Android tablet app: A dedicated app that displays room status at a glance (green = available, red = in use), shows upcoming bookings, and allows direct booking from the tablet
- ROOMZ integration: Wireless tablet displays with long battery life (up to 4 years). These screens show the room’s daily schedule and allow quick reservations via a simple interface
Yes. Ronspot includes a check-in feature using QR codes. Organisers can receive automatic reminders (e.g. at the start time or shortly after), and meetings can be automatically cancelled if no check-in occurs.
For a more automated approach, Ronspot also integrates with occupancy sensors to detect room usage independently of bookings.
Start by defining clear booking guidelines, including rules and expectations for employees. Communicate these guidelines regularly and gather feedback to ensure smooth adoption and continuous improvement.
Ronspot provides detailed analytics on space usage and booking patterns. These insights help you understand how your office is used and identify opportunities to improve collaboration and efficiency. Combined with flexible booking rules, this supports effective hybrid working while managing office capacity.
Need more answers?
Our team’s here to make things easier. Drop us a line or book a call and we’ll walk you through it.