Condeco Alternative: Which Workplace Management Platform Should You Choose in 2025?

1. All-in-One Workplace Management 

Ronspot 

• Integrated parking + desk + meeting room booking in one platform 

• Full visitor management with pre-registration and automated email workflows 

• Interactive floor plans with Colleague Finder showing who’s coming to the office 

• Native Microsoft Teams app for all resource types 

• Workplace Intelligence dashboard combining all space data 

• Purpose-built for complete hybrid workplace management 

• Single login, single interface for employees and admins 

Condeco (Eptura) 

• Desk and meeting room booking (no parking module) 

• Visitor management available through Eptura Workplace add-on module 

• Workspace analytics and usage insights via Eptura suite 

• Reliable desk scheduling and meeting room coordination 

• Part of broader Eptura real estate management ecosystem (SpaceIQ, Archibus) 

• Requires external system for parking management 

• Integration with Eptura analytics and planning tools 

Assessment: Ronspot = complete workplace operations (parking + desks + rooms + visitors) with Credits fairness and unlimited admin control. 

Condeco = desks and rooms within Eptura ecosystem. 

Choose: Ronspot for all-in-one operations with transparent allocation. Condeco if you’re invested in Eptura’s real estate suite and don’t need parking. 

2. Parking Management & Automation 

Ronspot 

• Parking Credits system for fair, transparent allocation 

• Vehicle-to-space matching (EV chargers, size requirements, accessibility) 

• ANPR and barrier integration for automated parking access 

• Violation reporting with automated reassignment workflows 

• Real-time parking availability with mobile booking 

• Permanent and dynamic space allocation 

• Waitlist management with automated notifications 

• Self-policing system where employees can report unauthorized vehicles 

• Deep parking expertise integrated with desk and room booking 

Condeco (Eptura) 

• No native parking management module 

• Parking requires external third-party system 

• No parking allocation or fairness controls 

• No ANPR or barrier integration built-in 

• Organizations must manage parking separately 

• Focus on desk and room booking only 

• May integrate with third-party parking systems via APIs 

Assessment:  Ronspot treats parking as a strategic resource—Credits fairness, vehicle matching, ANPR automation, violation workflows. 

Condeco requires external third-party parking systems. 

Choose: Ronspot if parking coordination is critical. Condeco if parking is managed separately. 

3. Fair Space Allocation & Booking Controls 

Ronspot 

• Credits system—employees receive periodic credits to spend on bookings 

• Popular spaces cost more credits, naturally balancing demand 

• Transparent system showing exactly why bookings succeed or fail 

• Quotas and priorities by department, role, or seniority 

• Customizable fairness policies adapted to organizational needs 

• Waitlist management with automated queue progression 

• No “fastest fingers win” booking races 

Condeco (Eptura) 

• Group rules and booking windows determining who can book when 

• Incremental booking shifts to stagger access 

• “Intelligent booking” feature suggesting best available workspaces 

• No native credits or quota-based allocation system 

• Priority booking focused on timing rather than transparent fairness 

• Standard booking rules by user groups 

• Auto-release for no-shows with configurable timing 

Assessment: Ronspot’s Credits system = transparent, mathematical fairness. Employees see exactly how allocation works. 

Condeco uses booking windows and group rules without credit-based allocation. 

Choose: Ronspot for high-demand environments where fairness is critical. Condeco for ample space with standard booking rules. 

4. Access Control & Hardware Integrations 

Ronspot 

• ANPR (Automatic Number Plate Recognition) for parking barriers.

• RFID badge integration for desk and room access verification 

• Wi-Fi integration for automated presence detection—employees checked in automatically 

• Turnstile and door access control system integration 

• Occupancy sensor integration tracking actual space usage 

• Real-time entry/exit monitoring 

• No manual check-ins required—everything automated 

Condeco (Eptura) 

• Partner integrations for access control (not native) 

• Requires third-party systems for ANPR or barriers 

• No Wi-Fi presence detection capabilities 

• No native occupancy sensor integration 

• Check-in typically requires manual action from users 

• Focus on software coordination rather than hardware automation 

• Access control through Eptura partner ecosystem 

Assessment: Ronspot delivers native hardware automation—Wi-Fi presence, ANPR barriers, RFID badges, occupancy sensors. Eliminates manual check-ins, provides verified occupancy data. 

Condeco requires partner integrations for access control. 

Choose: Ronspot for automated physical access and sensor-verified occupancy. Condeco for software-focused coordination without hardware. 

5. Workplace Analytics & Insights 

Ronspot 

• Workplace Intelligence platform combining parking, desk, and room data 

• Wi-Fi and sensor-based tracking showing who actually showed up (not just bookings) 

• Real-time utilization dashboards by space type and location 

• Attendance tracking for return-to-office policy compliance 

• Capacity forecasting for confident space planning 

• Multi-resource correlation (e.g., parking vs. desk usage patterns) 

• No-show and violation reporting 

• Executive-ready exportable reports 

• Distinction between booking behavior and actual presence 

Condeco (Eptura) 

• Workspace analytics and usage insights available through Eptura modules 

• Utilization and space trend reports showing booking patterns 

• No-show identification for accountability 

• Integration with SpaceIQ for real estate planning analytics 

• Analytics based on bookings rather than verified presence 

• Requires Eptura suite for comprehensive workplace intelligence 

• Real estate optimization dashboards through Eptura ecosystem 

Assessment: Ronspot tracks actual occupancy through Wi-Fi/sensors—who showed up, not just who booked. Critical for confident space planning. 

Condeco provides booking analytics with real estate insights through Eptura modules. 

Choose: Ronspot for actual presence data and multi-resource intelligence. Condeco for booking behavior integrated with Eptura real estate planning. 

6. Visitor & Guest Management 

Ronspot 

• Complete visitor booking system integrated with workspace management 

• Pre-registration workflows with automated email instructions 

• Parking and desk assignment for guests in one booking 

• Access control integration for secure automated entry 

• Visitor badges for controlled facilities 

• Track every guest entering the building 

• Host notifications when visitors arrive 

Condeco (Eptura) 

• Visitor management available via Eptura Workplace module 

• Digital check-in and pre-registration capabilities 

• Host notifications upon guest arrival 

• Requires additional Eptura module (not included in base Condeco) 

• Visitor flows work through Eptura Virtual Front Desk system 

• Guest coordination within broader Eptura suite 

• Pre-registration and check-in tracking available 

Assessment: Ronspot includes visitor management in core platform—coordinates parking, desks, and access control for guests in one booking. 

Condeco’s visitor capabilities come through additional Eptura Workplace modules. 

Choose: Ronspot for integrated guest coordination. Condeco if already using Eptura’s visitor system. 

7. Security & Compliance Certifications 

Ronspot 

• ISO 27001:2022 certified at company level 

• Certificate valid through November 27, 2025 

• Regular penetration testing and bi-annual security audits 

• GDPR compliant with EU data hosting 

• Continuous compliance monitoring 

• Enterprise-grade security for regulated industries (finance, pharma, government) 

• SSO/SAML authentication (Azure AD, Okta, Google) 

Condeco (Eptura) 

• SOC 2 Type II compliance under Eptura group 

• ISO 27001 certified at Eptura enterprise level 

• GDPR ready with global data center options 

• Enterprise security controls through Eptura infrastructure 

• SSO integration available (Azure AD, Okta) 

• Standard enterprise security practices 

• Security backed by Eptura’s enterprise framework 

Assessment: Both meet enterprise security standards. 

Ronspot = company-level ISO 27001:2022 with ongoing pen testing (often required by regulated industries). 

Condeco = SOC 2 Type II and ISO 27001 through Eptura enterprise. 

Choose: Ronspot for standalone ISO certification requirements. Condeco if comfortable with Eptura group certification. 

8. Integration Ecosystem 

Ronspot 

• Microsoft Teams native app for booking without leaving Teams 

• Outlook and Google Calendar synchronization 

• Zoom integration for meeting room scheduling 

• Wi-Fi system integration for automated check-ins and presence detection 

• ANPR, RFID, barrier, and sensor integrations for physical access 

• Azure AD, Okta, Google SSO for authentication 

• HRIS integrations for employee data synchronization 

• API available for custom development 

Condeco (Eptura) 

• Deep Microsoft Outlook/Exchange integration (legacy strength) 

• Microsoft Teams integration 

• Integration with Eptura ecosystem (SpaceIQ, Archibus, iOFFICE) 

• SSO capabilities through enterprise identity providers 

• API available for custom integrations 

• No native hardware integrations (ANPR, Wi-Fi presence, sensors) 

• Calendar synchronization with major platforms 

Assessment: Ronspot combines software integrations (Teams, Outlook, HRIS) with unique hardware connectivity (Wi-Fi, ANPR, RFID, sensors). 

Condeco emphasizes Outlook/Exchange integration and connectivity within Eptura ecosystem (SpaceIQ, Archibus). 

Choose: Ronspot for hardware automation and physical access integration. Condeco for Eptura ecosystem integration. 

9. User Experience & Ease of Use 

Ronspot 

• Intuitive mobile apps (iOS, Android) and web interface 

• Self-managed admin portal where changes take effect instantly 

• Fast onboarding with dedicated implementation team 

• Customizable reminders (email/app) set in advance 

• Unlimited panel and administrative control for facility teams 

• Day-before reminder capability for upcoming bookings 

• Clean, modern interface focused on simplicity 

• Positive user reviews cite “extremely easy to set up” and fast adoption 

Condeco (Eptura) 

• Established interface with Outlook integration heritage 

• Mobile apps (iOS, Android) and web access 

• Enterprise deployment process through Eptura 

• Configuration managed through Eptura admin tools 

• Standard enterprise booking workflows 

• Implementation support via Eptura professional services 

• Outlook-centric booking experience 

Assessment: Ronspot = self-managed admin control with instant configuration changes, customizable reminders, unlimited panel access. 

Condeco = enterprise-grade booking with Outlook integration, may require support engagement for configuration adjustments. 

Choose: Ronspot for admin flexibility and employee-friendly features. Condeco if accustomed to Eptura’s deployment model. 

10. Multi-Site & Multi-Location Management 

Ronspot 

• Full multi-location control with centralized administration 

• Zone-based permissions for location-specific access and management 

• Site-specific policies and allocation rules 

• Consolidated reporting across all locations 

• Multi-language platform support for global deployments (40+ countries) 

• Ideal for enterprises with multiple offices or campuses 

Condeco (Eptura) 

• Designed for global enterprise deployments 

• Multi-site support across offices and regions 

• Centralized dashboard for visibility 

• Strong track record with organizations over 10,000 employees 

• Location-specific configurations through Eptura suite 

• Global scalability proven in large enterprises 

• Integration with Eptura real estate planning tools 

Assessment: Both handle multi-location deployments effectively. 

Ronspot = zone-based permissions for location-specific administration, consolidated reporting across 40+ countries. 

Condeco = proven global scalability within Eptura suite, particularly for very large enterprises. 

Choose: Ronspot for independent location control. Condeco for Eptura ecosystem integration. 

11. Pricing Models 

Ronspot 

• €4 per space/month base pricing 

• Priced per space, not per user 

• Unlimited users—costs stay stable as adoption grows 

• Predictable costs for budget forecasting 

• Enterprise plans with unlimited spaces available 

• Transparent pricing structure published 

Condeco (Eptura) 

• Per-user licensing model (pricing not publicly listed) 

• Custom enterprise quotes through Eptura sales 

• Implementation costs typically involved 

• Pricing varies by organization size and Eptura module selection 

• Costs scale with employee headcount 

• Enterprise agreements through Eptura 

• Module-based pricing within Eptura suite 

Assessment: Ronspot’s per-space pricing (€4/space/month) with unlimited users = cost predictability. Costs stay stable as adoption grows. 

Condeco’s per-user licensing scales with headcount through custom enterprise quotes. 

Choose: Ronspot for transparent budgeting and cost certainty. Condeco if comfortable with custom enterprise licensing. 

Which Platform Is Right for You? 

Choose Ronspot if: 

• You need one platform managing parking, desks, meeting rooms, and visitors without juggling multiple systems 

• Parking management is critical to your workplace operations and you need fairness automation 

• You want Wi-Fi auto check-in and occupancy sensors to track actual presence, not just bookings 

• You need hardware integrations (ANPR barriers, RFID badges, access control systems) 

• You require ISO 27001:2022 certification with ongoing pen testing for regulated industries 

• You want transparent, mathematically fair space allocation through the Credits system 

• You need self-managed admin control where changes take effect instantly without support tickets 

• You want day-before reminders to reduce no-shows 

• You need actual occupancy data for confident real estate decisions, not just booking behavior 

• You want transparent per-space pricing that doesn’t increase with user adoption 

• Your workplace strategy is facility-led and focuses on space optimization 

• You value employee experience with intuitive booking and automated check-ins 

Choose Condeco if: 

• You’re already deeply invested in the Eptura ecosystem (SpaceIQ, Archibus, iOFFICE) 

• Your primary need is desk and meeting room booking without parking requirements 

• You operate a very large enterprise (10,000+ employees) and value Condeco’s proven scale 

• Parking is managed separately or isn’t a workplace challenge for your organization 

• You prioritize deep Outlook/Exchange integration despite reported reliability issues 

• Your real estate planning is tightly integrated with Eptura analytics tools 

• You’re comfortable with per-user licensing and custom enterprise pricing 

• You don’t need hardware integrations for access control or occupancy verification 

• Your IT team is prepared to manage Outlook Add-In configuration and address integration challenges 

• You’re willing to accept support ticket workflows for administrative changes 

• You don’t need Wi-Fi presence detection or sensor-based occupancy data 

Final Thoughts 

Choosing the right workplace management platform depends on what drives adoption among employees and facility teams who use it daily. 

Condeco (by Eptura) brings enterprise maturity and decades of deployment experience. For organizations embedded in the Eptura ecosystem, it provides familiar integration with SpaceIQ and Archibus for real estate planning. It’s the natural fit when your workplace strategy centers on existing Eptura investments and parking coordination isn’t an operational challenge. 

Ronspot removes friction at every touchpoint. When employees walk in and their phone automatically checks them in via Wi-Fi, they experience seamlessness. When facility teams instantly adjust booking rules without support tickets, they’re empowered. When allocation feels fair because the Credits system transparently shows space availability, trust replaces frustration. The hardware integrations—ANPR barriers, RFID badges, occupancy sensors—create experiences where technology disappears and only the seamless experience remains. 

The decision: Choose Condeco when workplace management fits within Eptura’s real estate planning ecosystem and parking isn’t required. Choose Ronspot when you want operations that employees find effortless, facility teams find empowering, and leadership finds strategically insightful. 

Talk to our Team