Deskbird vs Ronspot: Which Booking Platform is Best in 2025?

Both platforms excel at core desk and room booking with modern, user-friendly interfaces. 

Deskbird has strong engagement features—its AI-powered booking suggestions, dual Teams/Slack support, social feed, and workplace events make it ideal for HR and people operations teams prioritizing employee connection and culture. The interface is widely praised as intuitive and easy to adopt. 

Ronspot, however, offers the same level of simplicity for employees while providing deeper operational control and analytics for administrators.The platform ensures quick adoption and a frictionless experience for employees, while advanced features like real-time availability, integrated floor plans, Colleague Finder, and sensor-based utilization tracking give facility teams the precise insights they need for space optimization and accurate occupancy planning. Ronspot’s Microsoft Teams integration allows booking directly from the collaboration tool employees already use, further enhancing ease of access. 

If your focus is purely on employee engagement, Deskbird is an excellent choice. But if you need a platform that combines ease of use with advanced analytics, accurate occupancy data, and multi-integration capabilities, Ronspot provides a more complete workplace management solution. 

Visitor & Guest Management 

Ronspot: 

• Guest booking with automated email instructions and confirmation 

• Track each guest entering the office with accessible booking and usage data 

• Pre-registration workflows for planned visits with host notifications 

• Integration with access control systems for seamless gated entry 

• Visitor passes for security-controlled facilities 

• Automated visitor access for frictionless arrival 

Deskbird: 

• Dedicated visitor management module (Deskbird Visitors launched 2025) 

• Guest bookings with digital check-ins and self-service kiosks 

• Visitor invitations with pre-registration and QR codes 

• Host notifications upon guest arrival via Teams 

• Guest can book meeting rooms and services 

• Real-time guest tracking showing who’s in the office 

• Focus on digital check-in experience rather than physical access control 

• No hardware access integrations 

Fair Space Allocation & Booking Controls 

Ronspot

• Credits system – mathematically fair, transparent allocation of spaces across all resources 

• Quota management by department, role, or seniority 

• Tiered booking priorities and advance booking windows per role 

• Policy-based booking rules (anchor days, maximum bookings) 

• Customizable fairness policies and booking rules that adapt to organizational needs 

• Auto-release and no-show controls across desks, rooms 

• Waiting list management with automated queue progression 

Deskbird: 

• Policy-based booking rules (anchor day requirements, booking windows) 

• One desk per person per time rule enforcement 

• Auto-cancel for desk no-shows with reminders and grace periods 

• Anonymous booking option for privacy 

• No credit or quota-based allocation system 

• No tiered booking priorities based on role or seniority 

• No-show tracking but limited automated enforcement 

• Focus on flexible policies rather than structured fairness mechanisms 

Access Control & Hardware Integrations 

Ronspot: 

• RFID badge integration for desk and room access verification 

• Wi-Fi integration for automated presence detection and check-ins 

• Occupancy sensor integration for tracking actual space usage vs. bookings 

• Turnstile and door access control system integrations 

• Real-time entry monitoring and attendance tracking 

• Seamless automated access without manual check-ins 

• Actual occupancy data (not just bookings) via hardware integration 

Deskbird: 

• Geofence-based automatic check-in using phone GPS (100m radius) 

• QR code check-in scanning with phone camera 

• No RFID or badge system connectivity 

• No Wi-Fi presence detection (API-based integrations possible) 

• No occupancy sensor integrations 

• Software-only presence tracking via geofencing 

• Focus on employee self-service check-in rather than hardware automation 

Ronspot’s Access Control and Hardware Integration

Ronspot dominates decisively for organizations with existing access control infrastructure or those building secure, automated facilities

The ability to integrate with RFID, Wi-Fi, and occupancy sensors means Ronspot delivers true workplace automation—employees enter buildings via badge-controlled turnstiles and sit at sensor-equipped desks, all while the system automatically tracks actual presence and space usage. No manual check-ins, no friction, accurate data showing who’s actually there (not just who booked). 

Deskbird’s Access Control and Hardware Integration

Deskbird’s geofence check-in is clever software engineering that works without any hardware investment—employees simply need the app with location permissions, and check-ins happen automatically when they arrive. This is perfect for organizations avoiding hardware costs or complexity. 

However, geofencing has limitations: relies on employee phones, battery-saving modes can interfere, GPS accuracy varies. As Deskbird’s own documentation notes, “if the device doesn’t emit a geofencing signal, check-in doesn’t trigger”—a device-dependent limitation hardware integrations don’t have. 

For organizations where physical access automation and accurate occupancy data are priorities, Ronspot’s hardware expertise is essential. For open-access offices prioritizing low complexity and zero hardware investment, Deskbird’s software-only approach is attractive. 

Workplace Analytics & Insights 

Ronspot

• Workplace Intelligence platform with extensive space tracking, management and optimization data

• Booking and usage data across desking and rooms (sensor-based) 

• Auto release &real-time utilization dashboards by space type and location 

• Access control and Wi-Fi-based occupancy tracking showing actual presence (not just bookings)

• Monitor attendance and Return To Office compliance with accurate data and insights  regarding hybrid behaviour

• Exportable reports for executive decision-making 

• Scenario planning with accurate attendance, capacity, and usage dashboards 

Deskbird: 

• Analytics dashboard showing attendance and space usage 

• Desk and room booking patterns over time per office 

• Team-based analytics showing collaboration patterns 

• Floor-level utilization insights (which floors underused) 

• Space utilization trends and forecasting 

• Integration with real estate planning tools 

• Focus on booking behaviour and engagement rather than sensor-based occupancy 

Both platforms offer strong analytics, but with different philosophies. 

Ronspot excels at operational, facility-focused analytics built on actual usage data from sensors, Wi-Fi, and access control. The system knows not just who booked, but who actually showed up and used the space. This distinction is crucial for facility managers making real estate decisions—”We have 500 desks with 300 daily bookings, but sensors show only 240 actually used” tells a different story than booking data alone.

The attendance tracking for RTO compliance and multi-resource correlation provide operational intelligence facility teams need. 

Deskbird excels at engagement and behaviour analytics showing how teams collaborate, which hybrid policies work, and who’s adopting the system.  are forward-looking, helping organizations design future workplaces based on behavioural patterns. The people-centric analytics help HR and workplace experience teams understand culture and adoption. 

The fundamental difference: Ronspot’s analytics answer “Are we using our spaces efficiently and is our data accurate?” with sensor-backed truth. Deskbird’s analytics answer “How are employees engaging with hybrid work?” with booking behaviour insights. 

If you need accurate occupancy data for confident space planning and real estate decisions, Ronspot’s sensor integration delivers ground truth. If you need behavioural insights for policy optimization and employee engagement, Deskbird’s people-centric analytics excel. 

Security & Compliance 

Ronspot: 

• ISO 27001:2022 certified – globally recognized information security standard 

• GDPR compliant with EU data hosting 

• Regular penetration testing and security audits 

• Pen testing for Enterprise customers 

• SAML/SSO integration (Azure AD, Okta, Google) 

• Enterprise-grade security posture for regulated industries 

Deskbird: 

• ISO 27001 certified

• SOC 2 compliant 

• GDPR compliant 

• SSO authentication (Okta, Azure AD, Google) 

• SCIM for HR directory synchronization 

• Standard enterprise security practices 

Both platforms meet enterprise security requirements with ISO 27001 and GDPR compliance, which is excellent for organizations in regulated industries. 

Ronspot emphasizes not only compliance but also continuous security assurance—through regular penetration testing, bi-annual audits, and SOC-level monitoring—while maintaining full EU data hosting and GDPR compliance. Its ISO 27001:2022 certification and dedicated enterprise-grade protocols position it as a trusted choice for highly regulated sectors such as finance, pharma, and government. 

Deskbird emphasizes European data sovereignty with Switzerland development and Germany hosting, appealing to organizations prioritizing EU data residency. The SOC 2 compliance alongside ISO 27001 demonstrates commitment to both European and North American security standards. 

In practice, both platforms provide exceptional security foundations. However, Ronspot’s continuous validation and penetration testing programs, coupled with its enterprise security posture and EU hosting, give it a slight edge for organizations that require demonstrable, ongoing assurance rather than static compliance. 

Integrations & Ecosystem 

Ronspot: 

• Microsoft Teams native app for booking without leaving Teams 

• Outlook and Google Calendar synchronization 

• Zoom integration for meeting room scheduling 

• Wi-Fi system integration for automated check-ins and presence 

• RFID and Sensor integrations for physical access and occupancy 

• Azure AD, Okta, Google SSO for authentication 

• HRIS integrations for employee data synchronization 

• API available for custom development 

Deskbird:

• Microsoft Teams and Slack native apps (dual collaboration platform support) 

• Google Calendar, Outlook, Microsoft 365 synchronization 

• HRIS integrations with automatic org structure syncing  

• SSO/SAML (JumpCloud, OneLogin, Okta, Ping Identity, Azure AD, Google) 

• SCIM for HR directory sync with automatic user/team/department updates 

• Public API for custom integrations and workflows 

• LiquidSpace

• No hardware integrations 

Deskbird has a good software integration ecosystem covering HRIS, collaboration tools, calendars, and enterprise systems.The dual Teams/Slack native apps provide flexibility for organizations using either or both platforms. 

Ronspot combines essential software integrations with unique hardware connectivity that software-only platforms cannot provide. The RFID, Wi-Fi, and sensor integrations enable physical workplace automation and accurate occupancy tracking that fundamentally change facility operations. 

Both platforms deliver strong integration ecosystems, though they cater to slightly different operational needs. Deskbird stands out for its breadth across digital ecosystems, while Ronspot extends that strength into the physical workspace—bridging software and hardware through access control, sensors, and Wi-Fi automation. In practice, Ronspot provides a more complete hybrid environment, connecting digital collaboration tools with real-time occupancy data and physical access systems. For organizations seeking both seamless digital workflows and automated workplace operations, Ronspot offers the most comprehensive integration coverage overall. 

Pricing Models 

Ronspot: 

• Priced per space/resource (desks, meeting rooms) 

• Modular pricing based on resource types and features needed 

• Transparent €4 per space/month base pricing 

• Cost-effective scaling—you only pay for spaces, not per-user 

• Enterprise plans with unlimited spaces available 

• Predictable costs that don’t increase with user growth or booking adoption 

Deskbird: 

• Multi-product pricing model (Desk Booking Platform, Room Booking, Workforce Engagement) 

• Per active user pricing for desk booking platform 

• Active user = only charged for employees who make bookings each month 

• Room booking priced per meeting room (for advanced features) 

• Floor plan setup costs €250 per floor 

• Starter, Business, Enterprise tiers with different feature access 

• Costs scale with employee engagement (more bookings = potentially higher costs) 

Fundamentally different cost structures serve different scenarios. Deskbird charges per user, not per space.

Ronspot’s per-space pricing benefits organizations with many potential users but limited spaces—you pay for 300 desks regardless of whether 500 or 2,000 employees might book them. This provides cost certainty and predictability essential for budget forecasting. As adoption grows, your costs remain stable eliminating the “success penalty” where higher adoption increases costs. 

Consider the Math 

Scenario 1: 1,000 employees, 250 desks 

• Ronspot: €4 per space → €1,000/month 

• Deskbird: €2.80 per user → €2,800/month 

Analysis:
Ronspot’s per-space pricing scales efficiently in large organizations with limited desks or high sharing ratios—costs remain stable regardless of headcount. Deskbird’s per-user pricing suits smaller teams
When evaluating total cost, also consider Deskbird’s one-time floor plan setup fee (€250/floor) and optional add-ons for meeting rooms or analytics modules. 

In short, Ronspot offers predictable, scalable pricing for space-constrained workplaces, while Deskbird favors organizations with excess capacity and smaller teams. 

Target Market & Primary Focus 

Ronspot: 

• Workplace management and facility leaders 

• Corporate offices with comprehensive facility needs 

• Organizations requiring sophisticated allocation fairness and enforcement 

• Facilities teams managing physical access control and security systems 

• Enterprises in regulated industries needing ISO certification and pen testing 

• Multi-location campuses with access control requirements 

• Focus: Space Optimisation, Operational Excellence and Enhanced Employee Experience 

Deskbird: 

• HR teams, workplace experience, and employee engagement leaders 

• Companies focused on culture and team collaboration 

• Businesses wanting behavioural insights and AI recommendations 

• Organizations preferring zero hardware integration  

• Teams seeking fastest deployment with minimal training 

• Focus: Employee experience and adoption 

Ronspot is built for facility and workplace operations professionals who manage physical resources, need operational control, value accurate data over convenience, and require hardware integration for automated access. The platform speaks the language of facility management: allocation fairness, sensor-based occupancy, access control integration, workplace intelligence. At the same time, Ronspot also enhances employee satisfaction through its intuitive app design, friction-free booking experience, and team coordination features—bridging operational control with a positive employee experience. 

Deskbird is built for HR, workplace experience, and people operations teams who prioritize employee satisfaction, adoption rates, ease of use, and behavioural insights. The platform speaks the language of employee engagement: intuitive booking, team visibility, AI recommendations, social feeds, workplace culture. 

Ultimately, both platforms improve workplace experience from different angles—Ronspot through operational excellence that makes hybrid work seamless and equitable, and Deskbird through people-centric design and behavioural insights. If your workplace strategy is facility-led and operational efficiency is priority, Ronspot aligns. If your workplace strategy is HR/people-led and employee experience is priority, Deskbird aligns. 

Which Platform Is Right for You? 

Choose Ronspot if: 

• You’re a facility manager or workplace operations leader responsible for comprehensive space management 

• You need data, insights, and reporting for confident workplace management 

• You want to avoid employee app fatigue by managing multiple resources and all spaces in one platform 

• You want Wi-Fi and sensor-based actual occupancy tracking for accurate space planning

• You need transparent, predictable per-space pricing that doesn’t scale with adoption 

• Return to Office compliance tracking with accurate attendance data is important 

• You value operational control and workplace intelligence

• You need data accuracy for confident real estate decisions (not just booking behaviour) 

Choose Deskbird if: 

• You’re an HR, workplace experience, or people operations leader focused on employee engagement 

• Your organization uses Slack heavily and wants native apps in both Teams and Slack 

• You want AI-powered recommendations suggesting when employees should come to office 

• You have ample space and lower resource constraints (fairness allocation less critical) 

• Behavioral analytics and team coordination insights are more valuable than operational data 

• Your organization prioritizes employee communication over facility operational control 

• Your workplace strategy is HR/people-led rather than facility-led 

• You want a polished, consumer-grade UX that employees will love immediately 

Final Thoughts: Which Platform Is Right for You?

Both Ronspot and Deskbird are excellent workplace management platforms, but they deliver different value based on what matters most to your organization.

Choose Ronspot if you need to optimize your workplace operations while keeping employees happy. Ronspot empowers facility managers and workplace leaders to make confident real estate decisions, reduce costs through accurate space utilization data, and eliminate allocation conflicts through transparent fairness systems.

With predictable per-space pricing, your costs stay flat as adoption grows—encouraging engagement instead of penalizing success. Ronspot delivers operational control without sacrificing employee experience, making it ideal for enterprises that refuse to choose between efficiency and satisfaction.

Choose Deskbird if driving employee engagement and building hybrid culture is your primary goal. Deskbird excels at making hybrid work feel natural and social, with features specifically built to foster connection and collaboration. It’s perfect for HR-led initiatives where creating a vibrant office culture and maximizing adoption matter more than operational complexity or space optimization.

The bottom line: Ronspot unites operational excellence with employee delight- giving you the control, insights, and automation to manage your workplace confidently while delivering a seamless booking experience. Deskbird focuses purely on making employees enjoy their office days through great UX and culture-building tools.

Learn more about Ronspot’s Desk Booking Platform. 

Talk to Our Team 

Book a demo today and see how Ronspot can transform your workplace management with integrated desk, room, and locker booking—all supported by access control integrations, sensor-based occupancy tracking, allocation fairness, and workplace intelligence your facility team needs for confident decision-making.