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Desk Sharing Done Right: SEG Automotive’s Smart Workplace Revolution
Visibility on Desk Availability
185+
Employees
2021
Relying On Ronspot Since 2021
The Challenge: Managing Office Occupancy with “the Craziest Excel Sheet Ever”
SEG Automotive were tasked with managing the return of employees to the office in an efficient way. In the summer of 2021, Vladimiro Ferreira, Head of Automation, explained that the Portugal office had to manually handle office occupation. This involved dealing with scheduling and a wide range of specific requests, such as changing desks or reserving particular spaces. According to Vladimiro, “it was the craziest excel sheet ever.”
With more employees than desks, and the significant amount of administration work required to keep staff satisfied, SEG Automotive quickly realised they needed a better solution.
“Fast to rollout, amazingly easy to maintain and use, intuitive interface.”
– SEG Automotive
Tackling the Problems to Be Solved
Ronspot worked hand-in-hand with SEG Automotive to tackle their workspace challenges head-on — not only solving the immediate issues of limited desks and heavy administration, but also preparing them for future growth. The Ronspot platform, with its desk booking and space management features, was implemented in the Portugal office and quickly embraced by employees.
Here’s what SEG Automotive was facing — and how Ronspot solved it:
Manual and Overwhelming Administration
Managing desk allocation manually created constant scheduling headaches, desk change requests, and high admin workload.
Ronspot automated desk booking, allowing employees to manage their own reservations through the web and mobile apps, removing the administrative bottleneck.
Limited Desk Availability
With more employees than desks, the office struggled to fairly and efficiently allocate spaces.
Ronspot’s booking rules enabled SEG Automotive to manage demand by assigning availability to groups and teams, ensuring fair access to limited resources.
Lack of Visibility into Office Occupancy
Management had little insight into how desks were being used, making it difficult to track occupancy or prepare accurate reports.
Ronspot’s analytics and reporting tools provided real-time data on desk usage and occupancy rates, giving managers instant clarity.
Inefficient Setup and Maintenance of Tools
Previous systems required complex, error-prone setups and ongoing maintenance effort.
Ronspot was set up in a single afternoon by one person, with minimal upkeep required thereafter — so simple that, as Vladimiro put it, “we even forget about it.”
The Results: Smarter Booking, Happier Employees, and Complete Visibility
By implementing Ronspot’s desk booking system, SEG Automotive Portugal streamlined workplace management and gave employees the tools to manage their own schedules.
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