Maximising Space, Minimising Hassle: Ronspot’s Solution for Facility Managers

Facility Management

Real Estate Agents

Business Parks

Coworking Spaces

40+

Countries Where Ronspot is Trusted Worldwide

100%

Occupancy Target Achieved

ISO 27001

Meeting Strict Data Protection Standards

The Challenge: Fairly Managing Limited Spaces

The main issue Ronspot helps solve in property and facilities management is the fair and efficient allocation of limited workspace and parking resources. With more employees than available spots, traditional manual approaches fail to meet both staff and management needs.

1. The same employees get spaces while others miss out

2. Unused reservations block others, leaving spaces under-utilised

3. Staff can’t check space availability before commuting

4. Managers struggle to plan presence and on-site schedules

5. Leadership has no clear view of daily workplace attendance

“It has dramatically improved the utilisation of the car park and the satisfaction of employees.”

– Sodexo

Tackling the Problems to Be Solved

Ronspot partnered with leading property and facilities teams to solve the daily challenges of space allocation. From limited parking to crowded offices, Ronspot’s platform introduced fairness, flexibility, and transparency. By combining desk and parking management in one simple system, organisations quickly improved utilisation, reduced stress for employees, and gave managers clear oversight of who is on-site. The result: a smarter, more balanced workplace for everyone.

Here’s what Facility Managers were facing — and how Ronspot solved it:

Problem 1

Unfair Access

The same employees always get desks and parking, while others miss out.

Ronspot’s Solution

Ronspot’s credit system limits bookings so everyone has an equal chance.

Problem 2

Wasted Capacity

Unused reservations block colleagues and leave spaces empty.

Ronspot’s Solution

The auto-release system frees up unconfirmed bookings for others.

Problem 3

No Visibility

Staff can’t see if a desk or parking space is available before commuting.

Ronspot’s Solution

Live availability booking lets them check and reserve in real time.

Problem 4

Poor Team Coordination

Managers struggle to organise on-site schedules and weekly rotas.

Ronspot’s Solution

Recurring bookings automate team planning and ensure clarity.

Problem 5

Lack of Oversight

Companies don’t know who is on-site or working remotely day to day.

Ronspot’s Solution

The admin dashboard gives full visibility and control of attendance.

Bonus Win

Data Security Concerns

Sensitive employee and company information must remain protected.

Ronspot’s ISO 27001 certification ensures strict data privacy and security.

The Results: Fairness, Flexibility, and Control

By adopting Ronspot’s workplace booking system, property and facilities teams have gained a smarter, more balanced way to manage limited desks and parking.

Employees book spaces instantly from their phone

Automated rotas simplify team scheduling

Fair rules prevent the same people booking first

Auto-release puts unused spaces back in circulation

Dashboards give real-time oversight of space use