10+
Bringing Visibility & Fairness to Government Workplace Parking & Desking
Irish Government Departments Trusting Ronspot
2019
Proudly Supporting the Irish Government Since 2019
5,000+
Spaces Managed Daily Across Departments
The Challenge: Limited Capacity, Unequal Allocation, and Employee Frustration
With a limited number of parking spaces and desks, government bodies faced a series of daily challenges that created inefficiency and frustration across the organisation:
1. The office and the car park would not always be full
2. The same employees secured spaces repeatedly
3. Staff worried about commuting without a guaranteed space
4. Managers struggled to rotate hybrid teams fairly
5. Leaders lacked insight into who was on-site each day
“Very accommodating and catered for our complex needs.”
– Department of Housing
Tackling the Problems to Be Solved
Ronspot partnered with over 10 Irish Government Departments — including Health, Justice, Children, Education, and Housing — to tackle the growing challenges of hybrid work. From limited parking to shared desks, Ronspot’s workplace platform brought fairness, flexibility, and clarity. The solution, combining desk booking and parking management, was quickly rolled out and widely adopted, transforming how departments manage their space and support staff.
Here’s what Government Departments were facing — and how Ronspot solved it:
Under-utilised Facilities
Offices and car parks were often half-empty due to poor communication and rigid systems.
Ronspot’s real-time availability and booking system let employees reserve desks and parking in advance, ensuring fuller utilisation and more flexibility.
Unfair Allocation
The same employees repeatedly secured the best spaces, creating frustration among others.
Ronspot introduced fair allocation rules, including booking limits, to give every employee equal access to desks and parking.
Employee Uncertainty
Staff felt anxious commuting without knowing if a space would be available when they arrived.
With Ronspot’s mobile and web platform, employees could check availability and book before leaving home, reducing stress and improving confidence.
Difficult Team Coordination
Managers struggled to organise hybrid teams and schedule on-site attendance fairly.
Ronspot’s rota and scheduling features enabled managers to coordinate attendance easily and distribute office days more evenly.
Lack of Management Visibility
Leaders lacked insight into who was on-site or how full facilities were.
Ronspot’s admin dashboards and reporting tools gave management real-time visibility, detailed analytics, and the ability to adjust bookings as needed.
Wasted Space from No-Shows
Desks and parking spots were booked but often went unused, leaving valuable space idle.
Ronspot’s auto-release feature freed unconfirmed bookings, making unused spaces available for others.
Data & Security Concerns
Government departments required strict compliance with data protection and security standards.
Ronspot, certified to ISO 27001, provided the assurance of secure systems, data protection, and audit trails trusted by public sector bodies.
The Results: Fair Access, Full Control, and Smarter Management
By implementing Ronspot’s tools for parking, desk, and meeting room management, government departments have seen significant improvements in how they use space and support staff.
Why Ronspot
See how Ronspot can solve your specific desk and parking challenges.
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