Bringing Visibility & Fairness to Government Workplace Parking & Desking

Central Governement

State Agencies

Public Service

Local Authorities

10+

Irish Government Departments Trusting Ronspot

2019

Proudly Supporting the Irish Government Since 2019

5,000+

Spaces Managed Daily Across Departments

The Challenge: Limited Capacity, Unequal Allocation, and Employee Frustration

With a limited number of parking spaces and desks, government bodies faced a series of daily challenges that created inefficiency and frustration across the organisation:

1. The office and the car park would not always be full

2. The same employees secured spaces repeatedly

3. Staff worried about commuting without a guaranteed space

4. Managers struggled to rotate hybrid teams fairly

5. Leaders lacked insight into who was on-site each day

Very accommodating and catered for our complex needs.”

– Department of Housing

Tackling the Problems to Be Solved

Ronspot partnered with over 10 Irish Government Departments — including Health, Justice, Children, Education, and Housing — to tackle the growing challenges of hybrid work. From limited parking to shared desks, Ronspot’s workplace platform brought fairness, flexibility, and clarity. The solution, combining desk booking and parking management, was quickly rolled out and widely adopted, transforming how departments manage their space and support staff.

Problem solving

Here’s what Government Departments were facing — and how Ronspot solved it:

Problem 1

Under-utilised Facilities

Offices and car parks were often half-empty due to poor communication and rigid systems.

Ronspot’s Solution

Ronspot’s real-time availability and booking system let employees reserve desks and parking in advance, ensuring fuller utilisation and more flexibility.

Problem 2

Unfair Allocation

The same employees repeatedly secured the best spaces, creating frustration among others.

Ronspot’s Solution

Ronspot introduced fair allocation rules, including booking limits, to give every employee equal access to desks and parking.

Problem 3

Employee Uncertainty

Staff felt anxious commuting without knowing if a space would be available when they arrived.

Ronspot’s Solution

With Ronspot’s mobile and web platform, employees could check availability and book before leaving home, reducing stress and improving confidence.

Problem 4

Difficult Team Coordination

Managers struggled to organise hybrid teams and schedule on-site attendance fairly.

Ronspot’s Solution

Ronspot’s rota and scheduling features enabled managers to coordinate attendance easily and distribute office days more evenly.

Problem 5

Lack of Management Visibility

Leaders lacked insight into who was on-site or how full facilities were.

Ronspot’s Solution

Ronspot’s admin dashboards and reporting tools gave management real-time visibility, detailed analytics, and the ability to adjust bookings as needed.

Problem 6

Wasted Space from No-Shows

Desks and parking spots were booked but often went unused, leaving valuable space idle.

Ronspot’s Solution

Ronspot’s auto-release feature freed unconfirmed bookings, making unused spaces available for others.

Bonus Win

Data & Security Concerns

Government departments required strict compliance with data protection and security standards.

Ronspot, certified to ISO 27001, provided the assurance of secure systems, data protection, and audit trails trusted by public sector bodies.

The Results: Fair Access, Full Control, and Smarter Management

By implementing Ronspot’s tools for parking, desk, and meeting room management, government departments have seen significant improvements in how they use space and support staff.

Staff can check and book desks or parking on their phone

Limits ensure equal access for all employees

Dashboards and analytics give full control and insights

Unconfirmed bookings are freed for others to use

ISO 27001 certified, meeting strict government standards

Why Ronspot

See how Ronspot can solve your specific desk and parking challenges.

Visitor Bookings
Facility Teams

Ronspot maximises occupancy across government offices, ensuring limited desks and parking are always used fairly and efficiently.

Employees

The credit-based booking system gives every staff member equal opportunity to reserve spaces, reducing stress and building trust in the process.

Chair icon
HR

Ronspot cuts admin workload by up to 75%, automating bookings and eliminating manual allocation, so teams can focus on higher-value tasks.

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