Driving Fair Access and Efficiency in Pharma & Healthcare Workplaces

Pharmaceutical Companies

Medical Device Companies

Hospitals, Clinics and Laboratories

Healthcare Services

€3+

Million Saved Annually By Eli Lilly With Ronspot

7

Major Countries Where Novartis Trusts Ronspot

ISO 27001

Meeting Strict Data Protection Standards

The Challenge: Space Constraints, Unfair Access, and Staff Dissatisfaction

With typically more staff than available parking spaces or desks, pharma and healthcare organisations face unique workplace challenges:

1. Staff don’t have equal access to desks or parking

2. Employees waste time searching for spaces

3. Spaces remain underutilised due to rigid allocation systems

4. Staff on later shifts often struggle to find parking on-site

5. Management has no clear visibility of who is on-site

“We didn’t need more space, we just needed a smarter way to use it.”

– Eli Lilly

Tackling the Problems to Be Solved

Ronspot partnered with leading pharmaceutical and healthcare organisations to tackle the growing challenges of workplace allocation. From limited parking at hospitals to the fair use of shared desks in pharma campuses, Ronspot’s platform has brought fairness, flexibility, and clarity to the sector.

Novartis, one of the world’s largest pharmaceutical companies, is using Ronspot across 7 countries — including Ireland, the UK, Austria, Hungary, Spain, Italy, and Germany — to manage parking and desk bookings fairly and efficiently.

Problem solving

Here’s what Pharma & Healthcare companies were facing — and how Ronspot solved it:

Problem 1

Unfair Access

With more staff than spaces, not every employee had the opportunity to book a parking space or desk.

Ronspot’s Solution

Ronspot’s fair allocation system limited advance bookings, giving every staff member equal access and eliminating unfair advantage.

Problem 2

Staff Frustration

Employees wasted time driving around sites searching for parking, causing stress and delays.

Ronspot’s Solution

With Ronspot’s mobile app, staff could check live availability and book in advance, reducing wasted time and frustration.ey arrived.

Problem 3

Inefficient Use of Facilities

Car parks and offices were underutilised because of rigid systems and poor flexibility.

Ronspot’s Solution

Ronspot’s real-time availability and booking system ensured fuller utilisation by releasing unused spots and optimising allocation.

Problem 4

Shift Inequality

Employees arriving for later shifts often failed to secure on-site parking, creating inequity among staff.

Ronspot’s Solution

Ronspot’s rota and scheduling features allowed managers to fairly coordinate shifts, ensuring balanced access for all employees.

Problem 5

Lack of Visibility

Management had no clear insight into who was on-site or how spaces were being used.

Ronspot’s Solution

Ronspot’s admin dashboards and reporting tools provided full visibility, with custom analytics for better planning and compliance.

Problem 6

Wasted Space from No-Shows

Reserved desks and parking often went unused, leaving valuable space idle.

Ronspot’s Solution

Ronspot’s auto-release feature freed unconfirmed bookings, making unused spaces instantly available to others.spaces available for others.

Bonus Win

Data & Security Concerns

Pharma and healthcare companies require strict compliance with data protection and security standards.

Ronspot is ISO 27001 certified, undergoes annual penetration tests, and supports Single Sign-On (SSO), ensuring enterprise-grade security trusted by global pharma leaders.

The Results: Fair Access, Efficiency, and Smarter Management

By adopting Ronspot’s platform, pharma and healthcare companies have seen major improvements in how they manage space and support staff:

Staff can book desks or parking directly from their phone

Fair booking rules ensure equal access for all employees

Dashboards and analytics give managers full control and insights

Auto-release ensures unused spaces don’t go to waste

ISO 27001 certified, meeting strict healthcare security standards

Why Ronspot

See how Ronspot can solve your specific desk and parking challenges.

Visitor Bookings
Facility Teams

Facilities managers maximise occupancy across sites, ensuring costly spaces are always used fairly and efficiently.

Employees

The credit-based booking system gives all staff equal opportunity to reserve spaces, reducing stress and improving trust.

Chair icon
HR

Ronspot reduces admin workload by up to 75%, automating allocations and freeing teams to focus on high-value work.

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