Tech & Software: Optimising Spaces with Clarity & Fairness

Software Companies

Tech Firms

SaaS Companies

Start-Ups

40+

Countries Where Ronspot is Trusted Worldwide

100%

Occupancy Target Achieved

ISO 27001

Meeting Strict Data Protection Standards

The Challenge: Limited Spaces, Unfair Systems, and Poor Visibility

Technology and software companies often struggle to manage limited parking and desk capacity. Without a fair, flexible system, employees and managers alike face daily frustrations and inefficiencies.

1. Unfair systems leave some employees without a space

2. Staff often forced to pay for off-site parking

3. Offices and car parks underused due to poor flexibility

4. Late arrivals usually miss out on parking

5. Managers lack visibility of who is on-site

“We highly recommend Ronspot for any company that is looking for a solution for managing their spaces.”

– MongoDB

Tackling the Problems to Be Solved

Ronspot has partnered with leading technology and software companies to tackle the growing challenges of hybrid work. From limited parking to the fair use of shared desks, these organisations needed a smarter way to manage their workplace resources. Ronspot’s platform has delivered fairness, flexibility, and clarity across their offices.

By combining desk booking and parking management in a single solution, Ronspot has been quickly rolled out and widely adopted across the sector, transforming how tech companies allocate space, coordinate hybrid teams, and support their staff.

Problem solving

Here’s what Tech & Software companies were facing — and how Ronspot solved it:

Problem 1

Unfair Systems

Employees often couldn’t book a parking spot or desk, while others secured them repeatedly.

Ronspot’s Solution

The credit system limits advance bookings, ensuring equal opportunity for every employee.

Problem 2

Costly Off-Site Parking

Staff who couldn’t get a space on-site had to park elsewhere and pay extra.

Ronspot’s Solution

With live availability booking, employees can see real-time desk and parking options from their phone before commuting.

Problem 3

Underutilised Offices

Desks and parking spaces often went unused due to poor flexibility and communication.

Ronspot’s Solution

The auto-release system frees unconfirmed bookings, while check-in/check-out ensures reserved spaces are actually used.en they arrived.

Problem 4

Late Arrivals Disadvantaged

Employees arriving later in the day rarely found parking available.

Ronspot’s Solution

Fair booking rules and Live Availability give all staff an equal chance, regardless of arrival time.

Problem 5

Difficult Coordination & Poor Visibility

Managers struggled to coordinate hybrid teams and had no clear view of who was on-site.

Ronspot’s Solution

Check-in/Check-out combined with Spot Tag Filters and dashboards provide management with real-time visibility and detailed reporting.

The Results: Fair Access, Better Utilisation, and Clear Oversight

By implementing Ronspot’s desk and parking management system, technology and software companies have transformed how they manage limited spaces and support their employees.

Staff can check real-time availability and book from their phone

Booking limits ensure equal access across the workforce

Check-in/out gives managers visibility of who is on-site

Auto-release prevents wasted space from unused bookings

ISO 27001 certified, ensuring enterprise-grade data security

Why Ronspot

See how Ronspot can solve your specific desk and parking challenges.

Visitor Bookings
Facility Teams

Ronspot maximises occupancy across tech campuses and offices, ensuring limited desks and parking are always used fairly and efficiently.

Employees

Fair allocation rules give every team member equal booking opportunities, reducing stress and building trust in the system.

Chair icon
HR

Ronspot cuts admin workload by up to 75%, automating scheduling and reporting so teams can focus on supporting innovation rather than manual coordination.

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