Smarter Desk and Parking Allocation for Legal & Consultancy Firms

Law Firms

Legal Consultancies

Compliance & Regulatory Practices

100%

Occupancy Goal with Fair Access for All

Up to 4:1

Employee-to-Space Ratio Achieved

ISO 27001

Meeting Strict Data Protection Standards

The Challenge: Limited Spaces, Unfair Access, and Lack of Visibility

Law firms and legal consultancies often operate from busy city-centre offices with limited parking and desk capacity. For many firms, this imbalance quickly leads to frustration among staff and difficulties for management.

With more employees than available spaces, firms soon began to struggle with:

1. Employees arrive to find no spaces available

2. The same people secure spaces, leaving others without

3. Management lacks visibility of office occupancy

“Staff can take their booking into their own hands, so there is less admin in the office regarding spaces.”

– LK Shields

Tackling the Problems to Be Solved

Law firms and consultancy practices across Europe face daily challenges with limited parking and desk availability. Employees often arrive to find no spaces left, while the same people consistently secure access, leaving others frustrated. For management, the lack of visibility over who is on-site only adds to the difficulty.

Leyton Group is one example. Operating in Belgium, Germany, Italy, Poland, and Spain, they use Ronspot to manage their workplace allocation fairly and efficiently across multiple countries.

Here’s what legal & consultancy firms were facing — and how Ronspot solved it:

Problem 1

No Spaces Available

Employees often arrived at the office only to find all parking spaces and desks already taken.

Ronspot’s Solution

With 24/7 remote booking, staff can check availability anytime and reserve desks or parking before travelling, reducing daily stress.

Problem 2

Unfair Access

The same employees consistently secured the available spaces, leaving others without access.

Ronspot’s Solution

Ronspot’s fair demand management system uses booking credits to limit advance reservations, giving everyone an equal chance.

Problem 3

Lack of Flexibility

Rigid systems made it difficult for employees to decide when to come into the office.

Ronspot’s Solution

Ronspot’s platform gives employees the freedom to view availability in real time and choose when to work on-site.

Problem 4

Poor Visibility for Management

Leaders had no clear view of who was in the office or which spaces were being used.

Ronspot’s Solution

Ronspot’s dashboards and interactive floorplans provide full visibility, showing exactly which desks and parking spots are reserved and by whom.

Bonus Win

Data Security Concerns

Law firms require the highest standards of confidentiality and data protection.

ISO 27001 accredited, Ronspot protects sensitive company data and ensures secure, compliant operations for legal practices.

The Results: Fair Access, Clear Oversight, and Smarter Workplace Management

By implementing Ronspot’s tools for parking and desk management, law firms and consultancy practices have seen significant improvements in how they allocate space and support their staff.

Staff can book desks or parking directly from their phone

Credit-based limits ensure equal access for all employees

Dashboards and analytics give management full visibility

Auto-release frees up unused bookings for others to use

ISO 27001 certified, ensuring data security for law firms

Why Ronspot

See how Ronspot can solve your specific desk and parking challenges.

Visitor Bookings
Facility Teams

Ronspot maximises occupancy across law offices, ensuring limited desks and parking are always used fairly and efficiently.

Employees

The credit-based booking system gives every staff member equal opportunity to reserve spaces, reducing stress and improving trust.

Chair icon
HR

Ronspot reduces admin workload by up to 75%, automating desk and parking allocation so teams can focus on higher-value work.

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