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Designing Smarter Workspaces: How Henry J Lyons Streamlined Desk Allocation

Architects

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Dublin, Ireland

Employees icon

300+ Employees

2:1

Employee/Desk Ratio Achieved

100%

Desking Allocation

2021

Relying On Ronspot Since 2021

The Challenge: More People, Fewer Desks, and Rising Pressure

Henry J Lyons’ Dublin office is home to more than 300 employees but provides only around 150 desks — creating a 2:1 employee-to-desk ratio. This imbalance made fair desk allocation a top priority.

On top of that, the team needed a reliable way to track who was using which desks, ensuring efficiency and accountability across the workplace.

“The employees seem to have taken to it very well, probably better than many directors expected.”

– Henry J Lyons

Tackling the Problems to Be Solved

Ronspot worked closely with Henry J Lyons to address their workspace challenges — not only solving the immediate issue of more employees than desks, but also creating a scalable system for the future. With Ronspot’s desk booking platform, the Dublin office quickly rolled out a fair and transparent allocation system that employees readily embraced.

Problem solving

Here’s what HJ Lyons was facing — and how Ronspot solved it:

Problem 1

Desk Scarcity & Imbalanced Ratio

Over 300 employees but only 150 desks meant more employees than available workstations.

Ronspot’s Solution

Use Ronspot’s desk-booking system so employees can reserve a desk before arriving. This helps distribute usage fairly.

Problem 2

Manual Allocation & Scheduling Complexity

Managing who sits where was done manually, making it hard to track and plan effectively.

Ronspot’s Solution

Provide an interactive map and booking interface so that employees can see which desks are free/booked and allocate themselves accordingly.

Problem 3

Limited Visibility on Workspace Usage

Without reliable data, it was difficult to see how desks were being used and to plan space effectively.

Ronspot’s Solution

Ronspot provided real-time booking data and analytics, giving managers instant insights into occupancy and usage trends.

Problem 4

Administrative Burden

Heavy load of managing desk schedules, bookings, and related logistical tasks.

Ronspot’s Solution

Automate scheduling, visibility and reporting so administrators spend much less time coordinating desks and more on higher-value tasks.

The Results: Fair Desk Allocation and Complete Visibility

By adopting Ronspot’s desk booking system, Henry J. Lyons created a transparent and efficient way to manage a 2:1 employee-to-desk ratio. The platform empowered staff to manage their own bookings while giving management full oversight of space usage and occupancy trends.

Supports a fair and scalable desk allocation model

Provides staff with an intuitive booking experience via web and mobile

Empowers employees to plan ahead and take ownership of their schedules

Delivers real-time analytics on desk usage and occupancy

Maximises use of limited office space without adding extra desks

Reduces administrative workload and simplifies daily operations

Why Ronspot

See how Ronspot can solve your specific desk challenges.

Visitor Bookings
Facility Teams

Ronspot allowed Henry J Lyons to bring staff back to the office safely. The company could bring employees back to the office and collaborate together again.

Employees

The desk booking system allowed employees to book a desk and get back to the office gradually overtime.

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HR

Administrators reduced any workload in terms of desk schedules and contact tracing. Meaning a much more automated desking system.

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