Product Updates 
Recent Feature Releases

Say goodbye to unused meeting rooms hogging valuable space. Ronspot’s new auto-release feature automatically frees up Meeting Rooms when the organiser has failed to check in, maximising efficiency and ensuring optimal utilisation of your workspace. Accessible under: Meeting Rooms > Edit > Organiser check-in required? Yes > Auto-Release.

Introducing a new functionality that automatically saves any column changes made by administrators, such as reordering columns, adjusting column widths, and (un)hiding columns. These customizations are stored locally in your browser, ensuring a personalised and consistent user experience every time you log in.

Introducing the ability to generate visitor access codes for ACT365 keypads directly within Ronspot, simplifying visitor management. This integration streamlines the process of granting temporary access, ensuring secure and efficient entry for visitors.

Categorise users automatically into their respective groups upon joining the platform by synchronising the Department or City property set on Microsoft Entra with corresponding groups in Ronspot. This ensures efficient organisation and access control aligned with your company’s existing structures.

Automatically sync the properties set in Okta SSO with corresponding groups in Ronspot to categorize users into the appropriate groups when they join the platform. This ensures efficient organization and access control, perfectly aligning with your company’s existing structure.

Meeting organisers can now check-in to their meetings by scanning a QR code and confirm the meeting is going ahead. Similar to Ronspot’s existing check-in system for desking and parking, it ensures swift registration and provides real-time visibility into meeting attendance.

A “Notes” column has been introduced in the Meetings section of the admin panel. This allows admin users to quickly access and view notes associated with each meeting for easier reference.

Now, administrators can swiftly configure new spots directly from the map using our intuitive setup popup. Choose spot types, define booking windows in days, and specify booking periods—daily or hourly—all in one convenient interface. Simplify your workflow and save time with streamlined spot configuration, ensuring efficient management of your spaces. Accessible under: Zones/Maps > Map > Space Selector.

Streamlined the company registration process with a simplified form, featuring preselected options, dynamic error messages for email and password validation, and the removal of the username field. These improvements enhance the user experience by reducing obstacles during registration.

We’ve added the ability for users to easily schedule recurring meetings biweekly. Whether they need to set up regular team check-ins, client meetings, or project updates, this new option offers greater flexibility to meet their specific needs. Launched on the web in November 2023.

Easily monitor queue opportunities and status with new calendar icons. A green icon indicates days with no available spots, allowing employees to join the queue, while a red icon confirms their place in the queue for seamless tracking. Launched on the web in January 2024.

After introducing 3, 4, and 5-hour timeslots in June 2023, we’re expanding our range to include longer options of 6, 7, 8, 9 and 10-hour timeslots, catering to customers requiring extended shift coverage. Accessible under: Parking Spaces / Desks > Edit > Booking Slot.

For Italian-speaking workspace administrators, managing your workspace just got easier. Ronspot’s Admin Panel is now available in Italian, offering an intuitive interface tailored to your language preferences.

The “Meetings” tab now offers administrators the ability to delve into the past. With this new feature, administrators can effortlessly select previous dates and unlock a comprehensive history of meetings. Gain valuable insights, track progress, and streamline planning by accessing a detailed record of past meetings directly from the admin panel.

Administrators can now empower specific employees with the authority to book guests directly from the web and mobile app. Using the existing Team Leader functionality, this additional access not only enhances efficiency but also grants a level of control, ensuring that designated personnel can seamlessly manage guest reservations with ease.

This latest addition seamlessly synchronises barrier entry and exit logs from ACT365 with Ronspot, automating the check-in and check-out process. Administrators can now effortlessly monitor unused bookings, optimising resource allocation for a smoother and more efficient operational experience for everyone.

We are removing any unnecessary calculations to significantly enhance app speed, particularly during peak hours, and elevate the user experience even further. Moving forward, the default calendar view will be limited to the current week. Rest assured, users will still be able to check availability beyond these dates with a simple tap of the refresh icon on the corresponding week.

Admins can now configure authentication methods directly from the admin panel, eliminating the need for Ronspot team intervention. Additionally, our updated employee login page exclusively displays the domain-specific authentication methods, providing companies the ability to enforce Single Sign-On and simplifying user access to their accounts.

Speed up employee onboarding with Ronspot’s new email verification activation option. By bypassing manual admin verification, streamline the process and get new team members up and running in no time. Accessible under: Advanced Settings > User Authentication > Ronspot column > Set employee to Active on email verification.

Administrators can now effortlessly create QR codes in bulk for each selected zone, simplifying the check-in procedure for employees and visitors alike. Upon request, an email containing a PDF file with all the generated QR codes is promptly dispatched to the administrator, ensuring convenience and saving valuable time. Accessible under: Bulk Operations > Edit > Zone QR Codes in bulk.

Employees can now join a queue in map-enabled zones when all spots are taken. This feature ensures that as spots become available, employees will move up the queue until reaching the top position, ensuring automatic space assignment. Launched on the web in January 2024.

To simplify zone configuration, we’ve divided the “Bookings” tab into two separate tabs. The “Credits” tab consolidates all credit system controls, including a convenient one-click toggle for enabling or disabling the credit system. Likewise, advanced controls have been relocated to the “Advanced” tab to enhance clarity.

Our Past Booking report now spans a comprehensive 180-day period, aligning seamlessly with our suite of reports. This enhanced reporting functionality offers administrators a more expansive perspective on booking history.

To enhance user experience during peak demand periods, we are now preventing multiple booking attempts from both the calendar and map interfaces. The user interface has also been upgraded to provide clearer, more informative status updates. Users will now be able to see that their booking request is still in the processing queue, enhancing transparency.

We are excited to announce the complete redesign of the employee login and registration page, featuring a modern design and improved user experience.

With Ronspot’s extended advance booking feature, users can now plan meetings up to a year in advance. Stay ahead of the game, secure your preferred time slots, and ensure seamless coordination for all your future gatherings. Please note that this change won’t apply to desks nor parking spaces.

Each vehicle can now be categorised based on size, ranging from motorbike to minibus, and on the fuel type of their vehicles, including options like petrol, diesel, EV/Hybrid, LPG, hydrogen, and self-charging hybrid. Additionally, users can define additional attributes such as accessibility, company car status, or car sharing, adding further flexibility to parking configurations.

Following the translation of Ronspot’s admin panel interface into French and German last November, we are thrilled to announce the addition of the Spanish language. This enhancement is aimed at further improving the user experience for our Spanish-speaking customers.

Administrators can now make multi-day guest bookings directly from the dashboard, providing enhanced flexibility and convenience. With Ronspot’s expanded functionality, administrators can effortlessly manage guests across various days, improving the overall booking experience.

Ronspot now empowers administrators to create meetings directly from the admin panel dashboard. This streamlined feature enables them to initiate and manage meetings seamlessly, optimising efficiency in the organisational workflow.

This feature simplifies the process of reporting issues by providing users with a convenient prefilled contact form to communicate concerns directly to Ronspot support. With the ability to upload screenshots and automatically include app and phone versions, users can provide comprehensive details, facilitating quicker resolution of problems.

Administrators can now effortlessly reorder zones by simply dragging and dropping them into the desired order. This intuitive functionality allows for a seamless adjustment of zone priorities, ensuring a more efficient and organised workspace. The updated zone order will be instantly reflected in the employee web app (mobile app update coming soon).

Admin users can now make any meeting rooms subject to approval. They can also assign one or multiple individuals as approvers for each meeting room. After a meeting request is submitted, the designated approver(s) will promptly receive an email containing options to either accept or deny the request.

Companies can now exclude days off from the booking window calculation, ensuring a consistent number of days available for advance booking. This adjustment prevents the release of new available days on days off and public holidays, respecting the employees’ right to disconnect. Available under: Zones / Maps > Edit > Advanced > New Bookable Day Respects Office Closures.

After successfully integrating ACT365 with Ronspot in April 2023, we’re now implementing an update to ensure seamless relay of all visitor bookings to ACT365, optimising barrier operations for enhanced functionality.

Administrators can now set an internal support email address. Now, all support requests initiated by your employees can be seamlessly redirected internally, ensuring efficient and centralised handling, directly within your organization, rather than through Ronspot.

As part of our effort to standardise features across all zone types, we are revamping the Queue/Waiting List functionality to seamlessly integrate with zones featuring maps. Now, employees can join a queue in map-enabled zones when all spots are taken. This feature ensures that as spots become available, employees will move up the queue until reaching the top position, ensuring automatic space assignment. Update: released on mobile in April 2024.

Empower team leaders with the ability to effortlessly view their entire team’s location on a map in one click. This feature allows team leaders to select an entire team and highlight all their bookings on the map. We’re working on bringing this new feature to the mobile app, and it will be available shortly.

With this latest update, employees can seamlessly request the deletion of their Ronspot account, ensuring greater autonomy and transparency. Upon submission, administrators are promptly notified via email and tasked with confirming the deletion, safeguarding against accidental removals. This robust confirmation process underscores Ronspot’s commitment to data protection. Update: released on mobile in August 2024.

Administrators now have the flexibility to ask up to five questions after a booking is made, an upgrade from the previous limit of one. Whether it’s specific requirements, preferences, or additional details, administrators can now fine-tune their post-booking inquiries to better meet the unique needs of their organisation.

We are thrilled to announce an update to the default sample maps when creating a new company account for a more intuitive and enjoyable journey with Ronspot. This improvement aims to provide companies with a more aesthetically pleasing and user-friendly visualisation of a sample car park and office space.

We are excited to announce the redesign of the Okta login page for employees, featuring a modern design and improved user experience. We are actively working on revamping the other login pages, and they will be available shortly.

With this latest update, employees can seamlessly request the deletion of their Ronspot account, ensuring greater autonomy and transparency. Upon submission, administrators are promptly notified via email and tasked with confirming the deletion, safeguarding against accidental removals. This robust confirmation process underscores Ronspot’s commitment to data protection.

This new update introduces a significant improvement in spot conversion from daily to hourly bookings, offering administrators enhanced flexibility. Administrators now have the ability to select the start time, end time, and timeslot duration of each spot before converting it to hourly, making the conversion process much quicker.

By simply hovering over a meeting room on the map, employees can view the list of meetings and the name of their organiser for the selected room. This enhancement not only streamlines communication and coordination but also fosters a more transparent and informed workplace environment, enabling employees to quickly identify meetings and their organisers.

Introducing an improved calendar interface for employees holding queue privileges. A new green ico showing employees they can join the uque on the calendar designates days without available spots, signaling opportunities for employees to join the queue. Additionally, a similar red icon showing employees they are in the queue serves as confirmation for employees who are already in the queue, allowing them to easily monitor their queue status and elevating the overall efficiency of queue management.

In response to high demand, we are introducing a full translation of the admin panel into both French and German, offering an intuitive and seamless experience for our French and German-speaking admin users.

Admin users can now select the weekdays when credit requirements are mandatory, giving them greater control over demand management for desks and parking spaces. This feature enhances flexibility and precision in resource allocation.

We are elevating the data management and display on the employee page by incorporating the robust AG-Grid framework, offering advanced data visualization and interaction features for a more efficient and interactive user experience.

We’ve revamped the calendar view to kickstart your week with Monday and conclude it with Sunday. Our web app and mobile app now share the same calendar layout. This change has been driven by your feedback and a commitment to making our mobile app even more user-friendly and consistent.

Introducing a robust security measure for administrators with a new security option. Now, administrators can enable session timeout, requiring all their employees to re-login every 30 days. This feature is designed to reinforce security measures and ensure a heightened level of protection.

We have strengthened security by implementing a new password policy for admin users. The password must be a minimum of 10 characters in length and contains at least 1 uppercase letter, 1 lowercase letter, 1 numeric digit, and 1 special character.

Thanks to valuable input from a customer, we’ve implemented a new enhancement by hiding the credit cost and balance from employees in zones where the credit system is disabled. This update significantly streamlines the booking process for a more efficient user experience.

The Ronspot app’s interface has been expertly translated into Polish, providing a seamless and user-friendly experience for Polish-speaking users. Now, users can navigate the app, access its features, and make reservations with ease in their preferred language, making Ronspot even more accessible and convenient.

Ronspot now seamlessly integrates with IPevia by Castel, allowing for enhanced control over car park barriers. When an employee swipes their card, the system automatically verifies the existence of a booking in Ronspot and triggers the barrier if a valid booking is found, streamlining access management for a more efficient parking experience.

Enhance the versatility of your spot management by introducing customizable inactive periods, enabling you to adapt and schedule spot availability based on your specific needs and preferences.

This key integration enables employees to seamlessly manage desk, parking, and meeting bookings directly within the familiar Microsoft Teams platform. Although Ronspot is not currently a native Teams app, users can still enjoy the convenience of using Ronspot’s features via a windowed view of the Ronspot web platform. Say goodbye to the hassle of juggling multiple apps and hello to a more efficient and productive workday.

We are introducing a robust layer of security to the Ronspot admin panel through the implementation of Multi-Factor Authentication (MFA). With this new functionality, administrators will now receive an email every time they log in. They are required to click the link provided in the email to confirm their identity and access the admin panel.

We have simplified and enhanced the Booking Demand Report, making it more visual and easier to interpret vital data for decision-making and resource allocation. All-Day and Hourly spots are now divided into separate columns, and the occupancy is now clearly represented by colour-coded bar charts.

This new functionality will allow companies to configure different admin users’ access permissions and limit their interactions to specific zones and employees. Ideal for companies managing different sites within the same Ronspot account.

This update introduces new meeting repeat options, enabling employees to schedule meetings every two weeks and on weekends, offering greater flexibility for planning. Update: released on mobile in August 2024.

With our latest enhancement, employees now have the flexibility to choose multiple consecutive timeslots when booking an hourly spot. No longer constrained to separate bookings, employees can effortlessly reserve both morning and afternoon shifts in a single booking.

For companies wishing to give their contractors access to Ronspot, we have created a dedicated login page without the option to register. The page is accessible at this URL.

This functionality allows admin users to tailor booking priority levels for different employee groups, allowing you to designate how far in advance each group can make reservations, ensuring a fair and organized booking system.

Admin users can now view directly from the dashboard and in just 1 click the history logs of each reserved spot, as well as the car registration(s) of the employee. Similarly, admin users can conveniently navigate to the spot settings directly from the dashboard, saving time and improving the overall user experience.

Spot names are now shown within map popups, allowing employees to double-check their choice before booking, ensuring accuracy and convenience.

We have incorporated the powerful AG-Grid framework into the zone, parking space and desk pages, enabling advanced data management and visualization for a more efficient user experience.

Administrators now have the flexibility to customize the map font size within Ronspot. This feature empowers administrators to enhance the user experience by adjusting the font size according to preferences. This customization ensures optimal readability and accessibility for users interacting with the system.

Experience an improved Reminders and Check-In feature within Zone Settings. The redesign offers a more intuitive and user-friendly interface and allows admins to set a different configuration for hourly, all-day, and scheduled bookings. Stay organized and in control with streamlined settings, enhancing the overall user experience.

Now, administrators have the capability to reserve a spot for a guest on an hourly basis, providing a more flexible and granular control over scheduling. This enhancement allows admins to efficiently manage and allocate resources based on specific time slots.

Admins now benefit from an enriched Meeting List view, displaying both the capacity and number of participants columns. This visual enhancement provides quick and comprehensive insights, allowing administrators to efficiently manage meeting spaces and ensure optimal usage.

The Booking Demand report and the All Day Cancellation report have been expanded to cover a comprehensive 180-day period. This extended reporting capability provides a more extensive view of booking trends and demands over a longer timeframe. Users can now analyze and plan more effectively with a broader scope of historical data at their disposal.

Following a customer’s suggestion, we have added a new column ‘Email’ in the Bookings list, as well as the All-Day Cancellation report and the Unused Bookings report.

Easily refine your parking, desk, and meeting search by combining filters on the calendar and map, ensuring employees find the perfect spot to suit their needs. They can now specify: start and end time, facility, vehicle types, and tags.

Expand the accessibility of the Ronspot web application with added language options. Users can now experience the platform in German (DE), Dutch (NL), and Italian (IT). This multilingual support fosters a more inclusive user experience, catering to a diverse user base and facilitating seamless communication across different regions.

We have enhanced our next-day notification system to take into account your office closures, including weekends and bank holidays, in order to respect your employees’ “right to disconnect”. For example, if an employee books a space for Monday, the booking reminder will now be sent on the previous Friday (instead of Sunday previously) if you have blocked bookings during weekends.

Introducing the Employee Roles Report, a comprehensive analytics report that provides insights on the presence and absence of employees with specific roles on-site (i.e. fire warden, first aid, etc.).

Dive into the intricacies of your workspace with the Meeting Rooms Usage Analytic Report. This insightful tool provides a detailed overview of how meeting rooms are utilized, offering valuable data on occupancy trends. Optimize your space allocation and enhance resource management based on these comprehensive usage analytics.

Users can now conveniently update their passwords directly within the mobile app. This added functionality enhances security and user convenience by allowing quick and easy password management on the go.

The option to report a parking violation is now fully compatible with hourly bookings. Employees who report a violation are now redirected to another spot for the same timeslot, subject to availability.

The profile icon on the admin panel has been changed to a more gender-neutral icon. Similarly, the user icon on the employee app has to be updated to reflect the employee’s initials.

With our new Privacy Analytics feature, we’ve implemented enhanced measures to safeguard user data. This feature ensures that any data that could potentially identify a specific employee is not available to any administrators.

This feature enables administrators to efficiently manage and organize employees by introducing a role search functionality. Administrators can easily locate and assign specific roles to employees, such as fire warden, first aid responder, etc.

When an administrator mouses over the Queue icon on the dashboard, a new pop-up shows which employees are currently in the queue, when they were added, and their position in the queue.

Gain better context during the booking process with the display of tags in the booking pop-up. When creating or editing a booking, tags associated with desks and parking spaces will be shown, providing users with immediate information about specific attributes or requirements associated with each spot. This ensures that bookings align seamlessly with specific needs or considerations.

Following the implementation of hourly bookings (30-minute timeslots), we have added more choices for the timeslot durations with the addition of 1 and 2-hour timeslots.

Following the implementation of hourly bookings, we have added more choices for the timeslot durations with the addition of 3, 4 and 5-hour timeslots.

In the Meetings view, admin users now have the ability to cancel or reschedule any meetings on behalf of employees/managers.

The ACT365 integration with the ANPR camera and Ronspot has been completed. This allows the ANPR camera system to connect with ACT 365 and Ronspot. ACT365 is a cloud-based access security platform. The ANPR camera integration is an extension of their access system.

A new option has been added to the web app to help employees reduce the amount of communication from Ronspot they receive on a daily basis (emails and notifications) and respect the employee’s right to disconnect.

Following the implementation of this feature on the web app in March 2023, it has now been implemented on the mobile apps for consistency.

Following a customer’s suggestion, we have shortened some button labels and added a border around the ‘Check-in’ button on the homepage to avoid tapping on the wrong button.

Following the implementation of hourly bookings, we have made a small optimisation so that credits are to be taken for every booking for that day and not just the first booking of the day.

Previously, no name appeared for hourly booking spaces when viewing the map. So, the space was showing booking or partially booked – but users could not see by whom the space was booked. Now, the first booking name on the space will appear on the map – so the name will be visible to colleagues and admins.

Expand the accessibility of the Ronspot web application with added language options. Users can now experience the platform in Spanish (ES) and Czech CZ). This multilingual support fosters a more inclusive user experience, catering to a diverse user base and facilitating seamless communication across different regions.

A new option is now available when editing or adding new admin users to enable/disable email alerts.

In order to help admin users get a better understanding of the credit history of a user, we have added 3 new log types: ‘Credit Refill Cycle reset to #CreditRefillValue#’, ‘#AdminFullName# set balance to #NewValue#’, and ‘Employee group assignment changed’.

In order to help admin users get a better understanding of the employee’s history logs, we have added 4 new log types: account creation, check-in and check-out time, settings updated, and password change.

The accessible spot type can now be added to give permission to accessible vehicles to book there. For employees choosing their accessible spot type, they will have access to accessible spaces, as well as regular, large, and electrical vehicle spaces. The same applies for the hybrid vehicle type, which will give access to hybrid vehicle and electrical vehicle spaces.

Most reports have been updated to include hourly bookings. This includes: Past Bookings, Parking Violations, Past Booking By Staff, Booking Demand, Booking Forecasts.

To make spot restrictions easier, you can now save time and select pre-defined groups instead of individuals, or a combination of both!

We have simplified the search feature on the mobile app and removed some filters to make it easier to search and consistent with the web app.

Administrators can now add users with email addresses that differ from the company’s verified account email. For instance, if a contractor needs temporary access, the admin can add the user and their email address to grant access. For security reasons, external users cannot self-register and must be added by admins.

This update allows admins the option to automatically send the past booking report to their email in a CSV. file format. Giving them this report directly to their inbox.

Post-booking questions are now available on the web app, enabling companies to add custom questions after a booking is made. For instance, some companies have requested the ability to ask employees who book a spot on-site about their meal preferences for the day. Update: released on mobile in May 2023.

Following a suggestion from a customer, we have increased the auto-release time to allow employees up to 5 hours to confirm their booking. This means that employees who previously had 3 hours to confirm their booking, are now given 5 hours. This can be updated in the account settings.

With the introduction of our new hourly space booking feature, you can now convert existing all-day booking spaces (even those with current bookings) to hourly spaces. This ensures that no bookings are lost, allowing you to customize spaces quickly and easily for your convenience.

When logging in with Single Sign-On, there’s no need to reconfirm your email address – it will be automatically passed to the authentication method via a login hint, allowing direct access to the password page.

To enhance accessibility, we’ve added color-blindness settings to help users more easily distinguish between spots and bookings.

Sometimes restricted spots can become a waste of space. For instance, when the user is permitted to use the restricted space is on annual leave. In order to improve the usage rates and optimise space, we have given the option for you to lift restrictions on these spots after a specific time. This time can be set in the spot settings. After this time, all employees who have access to the spot can book it.

In the app, employees are now sorted alphabetically when searching for team members. Previously, they were listed in the order they were added to the system. This new alphabetical sorting makes it easier to find colleagues.