Meeting Room Booking System

Simplified Meeting Room Booking System 

Give teams an easy way to preview room availability, reserve a meeting room, invite colleagues or book rooms on-the-go.

Ronspot meeting room booking system

Trusted vendor partner to the best workplace teams

Meeting Room Booking Made Easy with Ronspot

View Real-Time Availability

Say goodbye to room conflicts, double bookings and meeting overlaps. View available spaces and room status at a glance.

Reserve The Time You Need

Select available timeslot and the type of room and resources you need.

Easily Add Participants

Easily book and invite colleagues or external visitors. Get notified in Outlook and Teams

Meeting room booking system

Sync Room Reservations With Outlook Calendar And Teams

Ronspot Microsoft Teams Integration

Book Room Through Outlook

Book meeting rooms directly from your Teams or Outlook calendars

Outlook Invite Notifications

Invite colleagues or external guests with a few clicks, get notified through Outlook notifications

Keep Room Bookings Organized

Get a complete view of all your room bookings inside the calendars you already use

Meeting Room Displays

Easy Installation – No Cabling

ROOMZ room booking system is installed within minutes and connects using your existing Wi-Fi network.

Clear And Precise Information

Easily check the room reservations, the name of the organiser, the title and the duration of the upcoming meetings

Multi-View Calendar

Switch from daily to weekly view to quickly view all bookings.

Meeting tablet

User Feedback

Why Workplace Leaders Choose Ronspot For Meeting Room Bookings

Rating

Reduce Admin and Simplify Meeting Room Reservations with Ronspot

Employees working

Book Conference Roooms

Book conference rooms on behalf of groups. All added participants automatically receive a meeting invitation by email

Reschedule Without The Hassle

Cancel or reschedule a meeting in just a few clicks for maximum flexibility. Participants are instantly notified and their calendars are automatically updated

Data and Reporting

Meeting rooms are directly integrated within Ronspot’s workplace analytics dashboard giving you a complete view of room availability and usage in a single dashboard.

Meeting video

Meeting Room Booking Features Overview

Booking Conditions

Quick Booking

Find and reserve available conference rooms when you need them

Analytics Dashboard

Analytics Dashboard

Gain powerful room occupancy and usage insights to power your decision-making

Access and Visibility

Access and Visibility

Control who can access and book rooms

Cancelations and Violations

Live Room Booking Data

See how all you rooms are being used in real-time

Booking Windows

Meeting Room Visibility

See the complete overview of meeting room bookings in one place

Credits

Auto-Release

Automatically release no-show room bookings for maximum room use

Auto Check-In

Auto Check-In

Connect with access control and Wi-Fi, automatically confirm that users have arrived at the office

Bespoke Spaces

Check-in Reminder

Get notifications to remind you to check in to your booking

Visitor Bookings

Meeting Room Resources

Book a room with the resources you need for that meeting

Employee with laptop

Schedule a walkthrough with our space efficiency specialists

See how Ronspot can solve your specific workplace challenges.

Frequently Asked Questions

We know workspace management can be tricky. With Ronspot, your company can upload an office floor plan containing different meeting rooms. This allows you to view the interactive map and select the meeting room you wish to book directly from the map.

If your company also uses Ronspot to manage desks and/or parking spaces, you can view other employees’ bookings directly on the map. Alternatively, you can use the “Search bookings” option in the app menu to look for a colleague’s name and see which days they have booked a meeting room

Meeting room bookings are unrestricted, and employees can book as many time slots as they need every day. It depends on the plan your company selects. With the Enterprise plan, you can make bookings up to 365 days in advance; and with the Premium plan, it’s 14 days.

When scheduling a meeting, you will be presented with a grid containing all the available time slots for the current day. Click on an available slot and then edit the start time and end time of the meeting (the booking system operates in 30-minute time slots).

To roll out a meeting room booking system like Ronspot in your workplace, you should first develop clear guidelines around booking a desk, what your booking rules will be, and what expectations employees are expected to use the system. Then, you should regularly communicate these guidelines to your teams to get feedback on the process and ensure continued success.

Meeting Room booking software analytics provide powerful occupancy intelligence to your business. With data around space utilisation and booking habits, you can understand how your office is being used and how best to optimise this for a more collaborative and efficient office. Ronspot’s booking rules also allow you to implement a hybrid work policy that enables teams to come together in-office while still managing the capacity of the floors.

FAQ

Need more answers?

Our team’s here to make things easier. Drop us a line or book a call and we’ll walk you through it.