There’s less admin in the office regarding spaces and the staff are more empowered to work efficiently and work hybrid or at home.
Simplify Collaboration with efficient Meeting Booking Software
Give your team a stress-free way to schedule and manage meetings, reducing conflicts and delays.
Trusted by world's leading companies
Increase team collaboration with Ronspot Meeting Room Booking
Empower your staff to collaborate
Give your employees the ability to view at any time the live availability of meeting rooms, and book a room for the duration they need.
Intuitive settings
After selecting an available timeslot, the meeting organiser can set the meeting recurrence and invite participants in only a few clicks.
2-way sync with calendar
When a meeting is scheduled in Ronspot, invitations are automatically emailed to participants and synced with their calendars. Bookings from Outlook and Teams can also sync with Ronspot via Microsoft Exchange.
Native integration with Ronspot Desk Booking
Ronspot meeting room booking system is fully integrated within our desk booking system, allowing employees to select and reserve a desk and a meeting room directly from the same interactive map.
Meetings made easy with Ronspot
View real-time availability
Say goodbye to double bookings and meeting overlaps. With Ronspot meeting room booking, employees can view at a glance the availability of every meeting room up to 365 days in advance.
Select an available timeslot
From the Ronspot mobile app, employees can easily select an available timeslot on an intuitive time grid. The name of other meetings and their organisers are visible to the employee.
Make a meeting recurring
To schedule a repeating meeting, the organiser simply needs to select the Recurrence option and select the frequency of the meeting (e.g., none, daily, weekly or monthly).
Add participants
To make the booking process easy, the organiser is shown a list of all the employees who have access to this office and can simply select the participants from the list. A maximum occupancy limit can be set for each meeting room (e.g. 16 seats) in order to limit the number of participants.
Helen Dalton
Office Manager
Sharon McCarthy
Clerical Officer
My experience with Ronspot has been effortless, easy to use which is important when booking desks weekly and changing work days in the office etc.
Conor MacCabe
Managing Director
The employees seem to have taken to it very well, probably better than many directors expected … Very simple and effective, simplicity is the greatest plus point
Ely Siegel
IT Change Manager
The rollout was effortless and employee pickup was almost instantaneous. Easy to implement, easy to train employees on and easy to use. I would recommend the solution.
Vladimiro Ferreira
Head of Automation
Fast to rollout, amazingly easy to maintain and use, intuitive interface, especially the mobile app. The little support we needed from the Ronspot team was a great experience.
Talk to our team
Book a demo today and see how Ronspot can simplify your workplace management
Reduce admin and increase efficiency with Ronspot
Sync your meetings both ways
All participants will automatically receive a meeting invitation by email and will have the option to accept or decline the meeting. As a result, accepted meeting will automatically be added to the employee’s calendar, e.g., on Outlook, Microsoft Teams, Google and Windows calendar. Additionally, bookings made in Outlook can be synced with Ronspot using Microsoft Exchange.
Reschedule or cancel a meeting
To ensure the best flexibility, meeting organisers can cancel or reschedule a meeting in just a few clicks. For recurring meetings, they have the option of editing the current occurrence, or the whole series. As a result, participants are instantly notified and their calendar is automatically updated to reflect the changes.
Easy to implement, easy to maintain
Ronspot is directly operated by employees and comes with full onboarding assistance, training sessions and no setup fees. Administrators can also restrict the list of employees who are allowed to schedule a meeting. Additionally, meeting rooms are directly integrated within Ronspot Desk Booking System, allowing employees to book desks and meeting rooms from the same interactive floorplan.
Your company can upload a floorplan of the office to Ronspot containing the different meeting rooms. This allows you to view the interactive map and select directly from the map the meeting room you wish to book.
If your company also uses Ronspot to manage their desks and/or parking spaces, you can view directly on the map other employees’ bookings. Alternatively, you can also use the “Search bookings” option in the app menu to look for a colleague name and see which days they have booked.
Meeting room bookings are unrestricted, employees can book as many time slots as they need every day. Depending on the plan selected by your company, you can make bookings up to 365 days in advance with Enterprise, 14 days with Premium and 3 days with Community.
When scheduling a meeting, you will be presented with a grid containing all the available time slots for the current day. Click on an available slot and then edit the start time and end time of the meeting (time slots of 30 minutes).
In order to roll out a meeting room booking system like Ronspot in your workplace you should have clear guidelines around how to book a desk, what your booking rules will be and expectations around how employees are expected to use the system. Once you have determined the guidelines, you must communicate them regularly to your teams to get feedback on the process to ensure continued success.
Meeting Room booking software analytics provide powerful occupancy intelligence to your business. Using your data around space utilisation and booking habits allows you to understand how your office is being used and informs what the best set up is for a more collaborative and efficient office. The booking rules also allow you to implement a hybrid work policy that enables teams to come together in-office while still managing the capacity of the floors.