As an administrator, you can now:
- Create any employee roles you can think of!
- Then assign these roles to the corresponding employees
Similar to our spot tagging system, but for employees!
As a result, employees and administrators can both filter employees by role and view the list of matching bookings in just a few clicks!
June 2023 Feature Update
Are you interested in making some of your spots available to selected employees only? With this new feature, you can now save time and select pre-defined groups instead of individuals, or a combination of both!
Are you worried that a restricted spot is left unbooked? You can now lift the restrictions on this spot after a specific time if none of the selected employees has booked it, and open bookings to the rest of the company!
April 2023 Feature Update
Previously, no name appeared for hourly booking spaces when viewing the map. So, the space was showing booking or partially booked – but users could not see by whom the space was booked. Now, the first booking name on the space will appear on the map – so the name will be visible to colleagues and admins.
Two important new spot types have been added to the system for parking management. The accessible spot type can now be added to give permission to accessible vehicles to book there. For employees choosing their accessible spot type, they will have access to accessible spaces, as well as regular, large, and electrical vehicle spaces. The same applies for the hybrid vehicle type, which will give access to hybrid vehicle and electrical vehicle spaces.
A highly requested feature is now available in our system. Those companies who use hourly spot bookings can now choose to further edit these spots and allow them to be booked for a specific time slot. For example, a company may use this feature for appointment scheduling, room renting, resource rental, etc.
How it works: Edit your existing hourly spot, or create a new spot, and make the booking period ‘hourly. Underneath the ‘Booking Range’ setting, there is a new setting called ‘Booking Slot (in hours)’ – to make the spot bookable in these time slots, choose the amount of hours the space can be booked for at a time. For example, if you input ‘2’, this spot, when booked, will be booked for two hours. This feature is useful for those planning virtual training, appointment scheduling, wellness time, and lots more.
The ACT365 integration with the ANPR camera and Ronspot has been completed. This allows the ANPR camera system to connect with ACT 365 and Ronspot. ACT365 is a cloud based access security platform. The ANPR camera integration is an extension of their access system.
March 2023 Feature Update
Post-booking questions are available on the web-app. This feature allows companies to add post-booking questions to their accounts. For some companies, they requested a method to ask employees who book a spot on-site, to ask them what their meal preference would be for that day. For example, the question may be, “What are your meal (dietary) requirements for today?”, and the options may be a dropdown choice of “Vegan, Non-Vegan, Vegetarian, or No Meal”. This info will allow the kitchen staff to plan more accurately for lunch time.
You asked and we listened. Sometimes restricted spots can become a waste of space. For instance, when the user permitted to use the restricted space is on annual leave. In order to improve the usage rates and optimise space, we have given the option for you to lift restrictions on these spots after a specific time. This time can be set in the spot settings. After this time, all employees that have access to the spot can book it.
This update allows admins the option to automatically send the past booking report to their email in a CSV. file format. Giving them this report directly to their inbox.
In order to make the app more accessible, we have added colour-blindess settings to make it easier to distinguish spots and bookings.
Now, when logging in with SSO, you no longer have to reconfirm your SSO login – you will be automatically signed in through the correct SSO provider.
February 2023 Feature Update
With the introduction of our new hourly space booking – you can now convert existing spaces that are all-day bookings (and have current bookings attached to them) to hourly spaces. This means that no bookings are lost, and spaces can be customised quickly and easily for your convenience.
On the app, employees are now sorted alphabetically when searching for bookings. Previously, employees appeared in the order they were added to the system. The new sorting makes it easier to find your employees and collagues.
January 2023 Feature Update
Following a suggestion from a customer, we have increased the auto-release time to allow employees up to 5 hours to confirm their booking. This means that employees who previously had 3 hours to confirm their booking, are now given 5 hours. This can be updated in the account settings.
A second highly requested feature, now admins can add users with a different email address to the company verified account email. For example, if a contractor needs access for a period of time, the admin can add the user and their email address to grant them access. This external user cannot self-register, and must be added by admins for security purposes.
November 9, 2022
Get your free tickets for Working From Home Live here!
The team are delighted to announce we will be attending Working From Home Live at The Business Show 2022 this November!
We’re proud to say we will be one of the 500 exhibitors at the event and here is some information on where you can find us:
📍 Location: The ExCel, London, United Kingdom
📆 Date: 16th & 17th of November 2022
🕙 Time: 10 a.m. – 5 p.m.
🗺️ Stand: W2534
November 2, 2022
We’re going to the Working From Home Live Expo 2022!
The team are delighted to announce we will be attending Working From Home Live at The Business Show 2022 this November!
The Working From Home Live Expo is now a part of Europe’s biggest business event and has been introduced to help businesses across Europe adapt to hybrid working. The event boasts over 500 exhibitors, all providing solutions to make working from home/hybrid working easy.
Throughtout the two days there will be a veriety of masterclasses and panel discussions for you to sit in on. These discussions and talks will provide some great insights from industry experts. Not to mention, you will have the opportunity to network with these experts along with over 30,000 other attendees. Moreover, there are designated networking areas for you to meet with other business professionals and converse.
We’re proud to say we will be one of the 500 exhibitors at the event and here is some information on where you can find us:
📍 Location: The ExCel, London, United Kingdom
📆 Date: 16th & 17th of November 2022
🕙 Time: 10 a.m. – 5 p.m.
🗺️ Stand: W2534
October 13, 2022
(NEW) Desk Booking Solution Video
Our brand new desk booking system video is here. Showcasing how easy it is to setup an account, create your zones, uploading a map, and the rules you can set as an administrator.
We show you how to add interactive desks to your map so your employees can make bookings through the map.
The video walks through how easy it is for your employees to get setup on your account. Just download the Ronspot App, register for your account by email or through single sign-on, and start making bookings.
As an employee, Ronspot allows you to see who is booked in to the office on a given day. You can also filter desks to find the space that best suits you. Once you have found the right spot, simply tap it, confirm your booking, and your spot is secured instantly.
You can view all your bookings on the homepage, and cancel in just two taps if you want to release your space.
As you can see, the system is incredibly intuitive. It makes it easy for employees to book and release spaces. For admins, you can set rules for groups of employees, allowing you to manage multiple sites, teams, and zones. Overall, making desk booking a success.
If you’re interested in learning more, book a demo call today with our team.
April 19, 2022
Ronspot 11 – New Mobile App Design
The team at Ronspot are delighted to release a major new update of the world’s most flexible space management system. Managing your desks, parking spots, and meeting rooms in one App. This new release features a completely new user interface and colour scheme to make it even easier to use. Not only that, but the new release includes:
- A new ‘Home’ page: for a quick and easy view of all the user’s spaces
- Updated and redesigned calendar view with new colour scheme
- Add your own logo with our new co-branding options
- The new menu at the bottom of the page makes it quicker and easier to find the feature you’re looking for
- QR code check-in without prior bookings – book instantly in the office
- Single Sign On (SSO) directs the user to the appropriate service without having to select
- Users can register directly on the App
- Team leaders can manage bookings on behalf of team members directly on the App
- App now available in English, French, Spanish, German, Dutch, Italian and Czech
- + many more new features
At Ronspot, we are passionate about solving employee parking and hot desk management issues in the workplace. If you have an employee parking lot for example, Ronspot makes sure your employees have a space by allocating parking spots fairly and transparently.
Furthermore, the Ronspot App allows your employees to view live and up-to-date availability for desks and parking and lets them manage their schedule effortlessly. Reduce employee frustrations and get the most out of your expensive real estate with our easy-to-use Hybrid Workplace App.
Thank you to our loyal customers in dozens of countries around the world and to our 30K+ users for using the software each day!
March 9, 2022
New analytics page
The new analytics page is now live across all Ronspot accounts.
Previously, our analytics were accessible through the sidemenu in the admin panel. To navigate to different reports, admins would have to choose from the side menu. The information about the report data would appear once the report was opened.
Now, the analytics page displays all reports in one place, as well as a breif description of the data in each report. The aim of this new look was to improve the UX and UI of the admin panel reports.
This new page is live in your Ronspot account, but in case you missed it, simply:
- Log in to your account
- Navigate to the Analytics tab on the sidemenu
- Click on analytics and see it for yourself
If you’re interested in learning more about Ronspot for desking, parking, and/or meeting room booking, hit the ‘Start Your Free Trial‘ button (right).
February 9, 2022
Booking forecast report
The new forecasting report is a great tool for companies managing their office space. It looks at previous and future bookings to help you better plan your spaces:
What is in the report?
- The report shows 29 days in total: the past 14 days (in grey), the current day (in white) and the next 14 days (in blue). This allows the admin to compare the past and next 14 days and know what to expect in terms of demand and occupancy.
- See the number of bookings made from the app, and which bookings are made from auto-assigned users.
- See how much space is available over the next 14 days weeks.
Key features:
- This report shows bookings by individual zone, multiple zones, or all zones.
- Identifies upcoming busy days in this period.
- Helps understand how bookings are being made.
If you’re already a customer, just head to the analytics section in your Ronspot account and see it live. If you’re interested in learning more about Ronspot, desk management and space management, hit the ‘Start Your Free Trial‘ button (right).
January 26, 2022
Weekend bookings
This new feature is simple. Now employees can make bookings for the weekend. See how in this 20 second video.
Hybrid working is changing how we work. Not everyone is able to work the standard Monday to Friday, 9-5 role. Instead, with this new age of working, employees want to be given the freedom to work when they want, where they want. With this new feature, producitivity in the office is no longer confined to the weekdays. Employees can book on Saturday and Sunday.
To book:
Open the app, choose the day you’d like to book, and claim your spot. It’s simple.
Encourage your employees to be work on their own schedule with this new feature.
January 18, 2022
Ronspot Hot Desk Booking Software
Ronspot Desk Booking Software is a complete desk booking management system for companies to manage their office. This software is designed to manage hot desks, fixed desks, office spaces, and collaboration rooms to faciltate the modern workplace.
Ronspot makes hybrid working easy. Ronspot is a cloud based system, where employees make their desk bookings through the mobile app (or web app). For admins, the system is managed through the intuitive admin panel.
Some key features of the Ronspot Desk Booking Software are:
🗺 Interactive Map for Bookings
📆 Real-time Booking Calendar
↔ Built-in Social Distancing
🟡 Ronspot Credit Bookings
Some of the benefits of this software are:
🏢 Savings on Real-Estate
✍ Less Administration Work
🤖 Automated Workplace Processes
😊 Happy Employees
January 12, 2022
Sync bookings with calendar
Syncing bookings allows employees to view their Ronspot bookings directly in their Outlook, Teams, Google or Windows calendar.
Features:
- employees can switch on the option “Sync bookings with Calendar” from their settings. Note: this option is not yet available on the app and must be switched on from the web version.
- employees will automatically receive an email notification after making a booking. The email contains an .ics file that will be added to their calendar (Outlook, Teams, Google or Windows).
- the desk and parking events are designed not to block any time slots in the calendar (no conflict with other bookings).
- a parking or a desk booking cancelled from the calendar will automatically get cancelled in Ronspot as well.
September 14, 2021
Filter by tags
Android version 10.0.59 – iOS version 6.0.0
The tag filters allows staff to filter desks and parking spaces and desks selecting parameters / attributes to narrow down their research.
Features:
- administrators can create a list of tags from the admin panel – the name of each tag being customisable
- administrators can assign one or several tags to each desk and parking space
- employees simply have to press on the filter icon (bottom right corner) to show the filter selection
- filtered spots are shown on both the calendar and map
- employees can combine filters (OR condition)
- the filter selection is saved in the app and remain on after changing pages or closing the app
August 26, 2021
Auto-release
Android version 10.0.58 – iOS version 5.0.29
Desks and parking spaces that have been reserved but not checked in after a specific time can now be automatically released for other employees to use.
How it works:
- If the check-in option is on, employees with a booking must tap on the check-in button in the app when they arrive to work.
- If they don’t, they will get a reminder notification (sent after a designated time, for example 9:30) asking them to check in within 30 minutes.
- If the employee ignores the notification, his booking for the day will automatically be cancelled and other employees will be able to book his desk or parking space in the app.
August 16, 2021
Team leaders
Android version 10.0.57 – iOS version 5.0.28
Administrators can now create teams of employees and appoint one or several leaders for each team.
Team leaders can:
- view team members’ bookings and credit balance
- make bookings on behalf of team members
- delete team members’ bookings
July 15, 2021
Check-in/check-out
Android version 10.0.58 – iOS version 5.0.29
The check-in/check-out system allows staff to confirm they have arrived or left the workplace with a tap of a button or by scanning a QR code onsite.
Features:
- check-in with a tap of a button or by scanning a QR code onsite
- only employees with a booking for the current day can check in
- employees can check in and check out several times a day
- a check-in reminder can be sent automatically to employees who haven’t checked in yet
- if no check-in within 60 minutes after receiving the reminder, the desk will be automatically released
- QR codes are autogenerated and specific to each spot.
