Get Employees on Board

Set the authorised email domain(s) for your account

Step 1 – In your Ronspot admin account, go to Settings → Company Domains

Step 2 – List all the email domains that will be able to connect to your Ronspot account

Choose your favourite user authentication methods

Single Single-On (SSO)

Your employees can join Ronspot without registering using Single Sign-On.

Ronspot includes 5 popular Single Sign-On methods:

  • Microsoft AD Azure
  • Google
  • Okta
  • Duo
  • OneLogin

Employees simply have to tap on the Single Sign-On icon in the app and on the web version to login.

Important: To connect your Single Sign-On account to Ronspot, please refer to the Technical Security section.

Manual Registration

Instead of using Sigle Sign-On, employees can also create a Ronspot account here.

All they need is:

  • Email address — it must be a work email address and be part of the authorised email domains (see above)
  • Password
  • First Name
  • Last Name
  • Vehicle Registration Number — optional, only if the company uses Ronspot to manage parking

Important: The administrator must confirm and activate manually every new employee account from the admin panel (security check). See following image. Once the Admin activates the employee, they will receive an email directly from Ronspot to inform them their account is live.


Once the account has been confirmed, employees can login to the app and web version using their email address and password.

Employee Import

As an administrator, you also have the option to add employees manually to the system.

Simply go to the “Employees” tab and click on the button “Add Employee” in the top right corner.

Make sure you tick the option “

Invite your employees

Here is an example of template you can use to inform your employees about Ronspot:

Hi everyone,

We are pleased to announce the implementation of the Ronspot booking system to help us reserve desks and parking spaces!

Please create an account here using your work email address:
Your account will need to be verified, you will receive an email confirmation once it has been validated.

Once your account has been activated, simply download the Ronspot mobile app and login.
The mobile app is available on Google Play for Android and on the App Store for iOS.
Don’t have a phone? Use the Ronspot web version instead:

For any questions about the system, please check the Ronspot help centre:

Best regards,