Step 1 – On the admin panel, click on in the sidebar menu
Step 2 – Click on to overwrite the default emails and notifications
Step 3 – Select the template name (see below)
Step 4 – Customise the content in the
Step 5 – Click on
Below are the default templates:
User Type > Email
| Template Name | Subject/Title | Content/Body |
|---|---|---|
| Bookings For Next Day | Next Day Bookings | Hello User, Booking for next day list file is attached with email, find below attachment |
| Guest Bookings – Exist (Email To Admin) | Guest List | Dear Admin, The list above is the list of registered guests for today as of #TodaysDate# Thanks & regards, |
| Guest Bookings – Not Exist (Email To Admin) | Guest List | Dear Admin, There are no guests registered for today as of #TodaysDate# Thanks & regards, |
| Registration Admin Email | New Ronspot User | Dear Admin, A new user #UserFullname# has registered on Ronspot and needs to be made active. Regards Ronspot Support |
| Registration User Verify Email | Ronspot Registration Verification | Dear #UserFirstname#, Thank you for registering on Ronspot. Please click on the verification #link# to confirm your email address. Thank you, Ronspot Support |
| Reset User Password By Admin | Your Ronspot user password has been reset | Dear #UserFirstName#, Your user password has been reset successfully, your new password is : #NewPassword# Please login here: https://my.ronspot.ie or on the mobile App, available from the App Store or Google Play. Regards Ronspot Support |
| Ronspot Account Active By Admin | Ronspot Account Active | Dear Ronspot User, Your Ronspot account is now active. If not already done so, please download the App from the Google Play or Apple App store and install on your device. Login with your company email and the password you used when creating your account. If you have any problems please contact support@ronspotflexwork.com Kind Regards Ronspot Support |
| User Forgot Password Email | Forgot Password Verification | Dear #UserFirstName#, A password reset was recently requested on your account. Please click this #link# to reset. This link is only valid for 60 minutes. Thank you, Ronspot Support Team |
| Welcome Email To User When Add New Social User | Welcome to Ronspot | Dear #UserFirstName#, You have been registered on the Ronspot Flexwork system. Please use Single Sign-On to login. Thank you, Ronspot Support |
| Welcome Email When Add New User By Admin | Welcome to Ronspot | Dear #UserFirstName#, You have been registered on the Ronspot Flexwork system. Please use your email as your username and your password is #Password# Thank you, Ronspot Support |
User Type > Notification
| Template Name | Subject/Title | Content/Body |
|---|---|---|
| Check in user reminder notification | CheckIn Reminder | Your spot #spotnumber# will be released in 120 mins. |
Zone > Email
| Template Name | Subject/Title | Content/Body |
|---|---|---|
| Book a Meeting (Email For Organizer) | #MeetingName# has been scheduled | Hi #MeetingOrganizerFirstName#, Your meeting #MeetingName# has been successfully scheduled. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
| Book a Meeting (Email For Participant) | You have been invited to join #MeetingName# | Hi #UserFirstName#, #MeetingOrganizerFirstName# #MeetingOrganizerLastName# is inviting you to join the following meeting: #MeetingName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Please accept or decline this meeting to add/remove this meeting to your calendar and let the organiser know. Regards, |
| Booking a Spot | New Spot Booked | #UserFirstName# has booked spot #spotnumber# in zone #ZoneName# for #BookingDate# |
| Book a Spot Calendar Sync | Spot #SpotName#, #ZoneName# claimed in Ronspot | Spot #SpotName# (#ZoneName#) has been reserved for you on #BookingDate#. Regards, |
| Cancel Meeting (Email For All Occurrences, For Organizer & Participant) | #MeetingName# on #MeetingStartDate# has been cancelled | Hi #UserFirstName#, The meeting #MeetingName# has been cancelled by #MeetingOrganizerFirstName# #MeetingOrganizerLastName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
| Cancel Meeting (Email For Selected Date, For Organizer & Participant) | #MeetingName# on #MeetingStartDate# has been cancelled | Hi #UserFirstName#, A meeting occurrence of #MeetingName# has been cancelled by #MeetingOrganizerFirstName# #MeetingOrganizerLastName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
| Declined Meeting (Email For All Occurrences, For Organizer) | #ParticipantFirstName# #ParticipantLastName# has declined the meeting | Hi #MeetingOrganizerFirstName#, #ParticipantFirstName# #ParticipantLastName# has declined your meeting invite for #MeetingName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
| Declined Meeting (Email For All Occurrences, For Participant) | Meeting invite declined for #MeetingName# | Hi #UserFirstName#, You have declined the meeting invite for #MeetingName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
| Declined Meeting (Email For Selected Date, For Organizer) | #ParticipantFirstName# #ParticipantLastName# has declined the meeting on #MeetingStartDate# | Hi #MeetingOrganizerFirstName#, #ParticipantFirstName# #ParticipantLastName# has declined your meeting invite for #MeetingName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
| Declined Meeting (Email For Selected Date, For Participant) | Meeting invite declined for #MeetingName# on #MeetingStartDate# | Hi #UserFirstName#, You have declined the meeting invite for #MeetingName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
| Email For Desk Zone Guest user | Desk #spotnumber# reserved at #CompanyName# | Dear #UserFirstName#, A desk reservation has been made on your behalf on date #BookingDate# for company #CompanyName#. Your desk number is #spotnumber#. Yours Ronspot Desk Management System |
| Email For Parking Zone Guest user | Parking space #spotnumber# reserved at #CompanyName# | Dear #UserFirstName#, A parking reservation has been made on your behalf on date #BookingDate# for company #CompanyName#. Your parking bay number is #spotnumber#. Yours Ronspot Parking Management System |
| Guest User CheckIn Reminder Email | CheckIn Reminder | Dear #UserFullName#, Your spot #spotnumber# will be automatically released in 120 mins. Please click on this #link# if you wish to keep your booking. Regards, |
| Hourly Booking Ending For User | Hourly booking ending soon for you | Dear #UserFullName#, Your booking for an hourly spot is ending soon. Start Time: #StartTime# Please vacate the above spot for use by another employee. Thank you for your co-operation. Regards, |
| Release & Gain a Credit Email For Next Day | Release Spot | Release your spot tomorrow #UserFirstName# and gain a credit potentially. |
| Release a Spot Calendar Sync | Spot #SpotName#, #ZoneName# released in Ronspot | Spot #SpotName# (#ZoneName#) has been released for you on #BookingDate#. Regards, |
| Releasing a Spot | Spot Released | #UserFirstName# has released spot #spotnumber# in zone #ZoneName# for #BookingDate# |
| Reschedule Meeting (Email For All Occurrences, For Organizer & Participant) | #MeetingName# has been rescheduled | Hi #UserFirstName#, The meeting #MeetingName# has been rescheduled by #MeetingOrganizerFirstName# #MeetingOrganizerLastName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
| Reschedule Meeting (Email For Selected Date, For Organizer & Participant) | #MeetingName# on #MeetingStartDate# has been rescheduled | Hi #UserFirstName#, A meeting occurrence of #MeetingName# has been rescheduled by #MeetingOrganizerFirstName# #MeetingOrganizerLastName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
| Ronspot Space Assigned For Colleague Email | Ronspot space assigned on #BookingDate# | Dear #UserFullname# A space has been assigned to you on #BookingDate# by #TeamLeadFullname#. Regards, Ronspot Support |
| Ronspot Unused Parking Space Email | Ronspot – Unused Space | Dear Ronspot User, The Ronspot Administrator wishes to notify you that you have booked space #SpotNumber# today but appear to be not using it. Bookings should always be released for the benefit of your colleagues if not being used. Regards Ronspot Support |
| Unused Booking Violation Removed Email | Unused Booking Violation Removed | Dear #UserFirstName# The Unused Booking Violation issued to you on #Date# has now been removed. Thank you for contacting the Parking Team to explain. Regards Ronspot Parking Team |
| Violation Reporter Email When Spot Available And Violator Known Person | Parking Violation Reported | Dear #UserFirstName#, you have reported vehicle #ViolatorPlateNumber# as incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. Please park in #AlternateParkingBayNumber#. |
| Violation Reporter Email When Spot Available And Violator Unknown Person | Parking Violation Reported | Dear #UserFirstName#, you have reported vehicle #ViolatorPlateNumber# as incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. Please park in #AlternateParkingBayNumber#. |
| Violation Reporter Email When Spot Not Available And Violator Known Person | Parking Violation Reported | Dear #UserFirstName#, you have reported vehicle #ViolatorPlateNumber# as incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. Unfortunately as no more parking bays are available you are being redirected to the overflow car park. |
| Violation Reporter Email When Spot Not Available And Violator Unknown Person | Parking Violation Reported | Dear #UserFirstName#, you have reported vehicle #ViolatorPlateNumber# as incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. Unfortunately as no more parking bays are available you are being redirected to the overflow car park. |
| Violation Security Email When Spot Available And Violator Known Person | Parking Violation Reported | #ReporterFullName# has reported vehicle #ViolatorPlateNumber# registered to #ViolatorFullName# as being incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. Ronspot has redirected #ReporterFullName# to park #AlternateParkingBayNumber#. |
| Violation Security Email When Spot Available And Violator Unknown Person | Parking Violation Reported | #ReporterFullName# has reported vehicle #ViolatorPlateNumber# registered to an unknown person as being incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. Ronspot has redirected #ReporterFullName# to park #AlternateParkingBayNumber#. |
| Violation Security Email When Spot Not Available And Violator Known Person | Parking Violation Reported | #ReporterFullName# has reported vehicle #ViolatorPlateNumber# registered to #ViolatorFullName# as being incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. |
| Violation Security Email When Spot Not Available And Violator Unknown Person | Parking Violation Reported | #ReporterFullName# has reported vehicle #ViolatorPlateNumber# registered to an unknown person as being incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. |
| Violation Violator Email | Parking Violation Reported | Dear #ViolatorFullName# , it appears your vehicle #ViolatorPlateNumber# is incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#.Please book a different parking spot and park your car to the newly allocated space provided by the Ronspot App. |
Zone > Notification
| Template Name | Subject/Title | Content/Body |
|---|---|---|
| Release & Gain a Credit Notification For Next Day | Release and Gain | Hi #UserFirstName# release your spot and gain a credit if you wish |
| Ronspot Parking Space Assigned Notification | Require your spot tomorrow? | You have a spot #spotnumber# booked for tomorrow. Is it still required? If not, release it and gain a credit |
| Ronspot Unused Parking Space Notification | Ronspot – Unused Space | Ronspot Administrator wishes to notify you that you have a space booked today but appear to not be using it. |
| Violation Reporter Notification | Report Parking Violation Notification | You reported car registration #ViolatorPlateNumber# for parking bay #ViolatedParkingBayNumber# on #ViolationDate# |
| Violation Reporter Notification | Report Parking Violation Notification | It appears you have parked your vehicle in the incorrect parking bay, #ViolatedParkingBayNumber#. Please make contact with security to resolve. |
