Step 1 – On the admin panel, click on in the sidebar menu
Step 2 – Click on
to overwrite the default emails and notificationsStep 3 – Select the template name (see below)
Step 4 – Customise the content in the
Step 5 – Click on
Below are the default templates:
User Type > Email
Template Name | Subject/Title | Content/Body |
---|---|---|
Admin Alert | List of next-day bookings | Next Day Bookings | Hello User, Booking for next day list file is attached with email, find below attachment |
Admin Alert | List of today’s guest bookings | Guest List | Dear Admin, The list above is the list of registered guests for today as of #TodaysDate# Thanks & regards, |
Admin Alert | New employee registration | New Ronspot User | Dear Admin, A new user #UserFullname# has registered on Ronspot and needs to be made active. Regards Ronspot Support |
Admin Alert | No guest bookings for today | Guest List | Dear Admin, There are no guests registered for today as of #TodaysDate# Thanks & regards, |
Password | Password reset request | Forgot Password Verification | Dear #UserFirstName#, A password reset was recently requested on your account. Please click this #link# to reset. This link is only valid for 60 minutes. Thank you, Ronspot Support Team |
Password | Password updated by admin | Your Ronspot user password has been reset | Dear #UserFirstName#, Your user password has been reset successfully, your new password is: #NewPassword# Please login here: https://my.ronspot.ie or on the mobile App, available from the App Store or Google Play. Regards Ronspot Support |
Registration | Please verify your email | Ronspot Registration Verification | Dear #UserFirstname#, Thank you for registering on Ronspot. Please click on the verification #link# to confirm your email address. Thank you, Ronspot Support |
Registration | Welcome to Ronspot (import)> | Welcome to Ronspot | Dear #UserFirstName#, You have been registered on the Ronspot Flexwork system. Please use your email as your username and your password is #Password# Thank you, Ronspot Support |
Registration | Welcome to Ronspot (SSO) | Welcome to Ronspot | Dear #UserFirstName#, You have been registered on the Ronspot Flexwork system. Please use Single Sign-On to log in. Thank you, Ronspot Support |
Registration | Your account was activated | Ronspot Account Active | Dear Ronspot User, Your Ronspot account is now active. If not already done so, please download the App from Google Play or the App Store and install it on your device. Login with your company email and the password you used when creating your account. If you have any problems please contact support@ronspotflexwork.com Kind Regards Ronspot Support |
Zone > Email
Template Name | Subject/Title | Content/Body |
---|---|---|
Admin Alert | A new booking was made | New Spot Booked | #UserFirstName# has booked spot #spotnumber# in zone #ZoneName# for #BookingDate# |
Admin Alert | A space was released | Spot Released | #UserFirstName# has released spot #spotnumber# in zone #ZoneName# for #BookingDate# |
Admin Alert | Meeting has ended | Meeting Ended | Dear Admin, The meeting #MeetingTitle# in #MeetingRoomName# ended at #EndTime# and may require attention. Thanks & regards, |
Admin Alert | Registered vehicle reported & spot available | Parking Violation Reported | #ReporterFullName# has reported vehicle #ViolatorPlateNumber# registered to #ViolatorFullName# as being incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. Ronspot has redirected #ReporterFullName# to park #AlternateParkingBayNumber#. |
Admin Alert | Registered vehicle & spot unavailable | Parking Violation Reported | #ReporterFullName# has reported vehicle #ViolatorPlateNumber# registered to #ViolatorFullName# as being incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. |
Admin Alert | Unknown vehicle reported & spot available | Parking Violation Reported | #ReporterFullName# has reported vehicle #ViolatorPlateNumber# registered to an unknown person as being incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. Ronspot has redirected #ReporterFullName# to park #AlternateParkingBayNumber#. |
Admin Alert | Unknown vehicle reported & spot unavailable | Parking Violation Reported | #ReporterFullName# has reported vehicle #ViolatorPlateNumber# registered to an unknown person as being incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. |
Booking Reminder | Check-in required | Check-in reminder | Hi #UserFirstName#, We would like to kindly remind you that your booking has not been checked in yet. Please complete the check-in process to confirm your booking, or consider canceling it if you no longer plan to use it. Regards, |
Booking Reminder | Hourly booking ending soon | Hourly booking ending soon for you | Dear #UserFullName#, Your booking for an hourly spot is ending soon. Start Time: #StartTime# Please vacate the above spot for use by another employee. Thank you for your co-operation. Regards, |
Booking Reminder | New booking made by team leader | Space #spotnumber# assigned to you on #BookingDate# | Dear #UserFullname# Space #spotnumber# has been assigned to you on #BookingDate# by #TeamLeadFullname#. Regards, Ronspot Support |
Booking Reminder | Upcoming booking (all-day) | Do you still need your spot tomorrow? | Hi #UserFirstName#, You have a spot #spotnumber# booked for tomorrow at work with Ronspot. Is it still required? #confirmationbuttons# If not – please use Ronspot to release your spot. Help your colleagues and support our on-going efforts to get the most from our workplace resources. Regards, |
Booking Reminder | Upcoming booking (hourly) | Do you still require your booking? | Release the following booking and potentially gain a credit? Date: #BookingDate# #confirmationbuttons# |
Booking Reminder | Upcoming booking (scheduled) | Scheduled bookings still required? | Hi #UserFirstName#, You have one or more spots reserved. Are they still required? If not, please release them and allow a colleague to use them. #confirmationbuttons# Regards, |
Calendar Sync | Cancelled booking removed from calendar | Spot #SpotName#, #ZoneName# released in Ronspot | Spot #SpotName# (#ZoneName#) has been released for you on #BookingDate#. Regards, |
Calendar Sync | New booking added to calendar | Spot #SpotName#, #ZoneName# claimed in Ronspot | Spot #SpotName# (#ZoneName#) has been reserved for you on #BookingDate#. Regards, |
Guest | Check-in reminder | CheckIn Reminder | Dear #UserFullName#, Your spot #spotnumber# will be automatically released in x mins. Please click on this #link# if you wish to keep your booking. Regards, |
Guest | Desk booking confirmation | Desk #spotnumber# reserved at #CompanyName# | Dear #UserFirstName#, A desk reservation has been made on your behalf on date #BookingDate# for company #CompanyName#. Your desk number is #spotnumber#. Yours Ronspot Desk Management System |
Guest | Parking booking confirmation | Parking space #spotnumber# reserved at #CompanyName# | Dear #UserFirstName#, A parking reservation has been made on your behalf on date #BookingDate# for company #CompanyName#. Your parking bay number is #spotnumber#. Yours Ronspot Parking Management System |
Meeting | Approval refused (organiser) | Your meeting room request has not been approved | Hi #MeetingOrganizerFirstName#, Your meeting room #MeetingName# request was not approved because #Reason# Meeting Title: #MeetingName# Regards, |
Meeting | Approval required (approver) | Please approve the meeting room request | Hi #ApproverFirstName#, You are listed as an approver for meeting room #MeetingRoomName#, do you approve of this request? #ApproveButton# #DeclineButton# Meeting Title: #MeetingName# Regards, |
Meeting | Booking confirmation (organiser) | #MeetingName# has been scheduled | Hi #MeetingOrganizerFirstName#, Your meeting #MeetingName# has been successfully scheduled. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
Meeting | Booking invitation (participants) | You have been invited to join #MeetingName# | Hi #UserFirstName#, #MeetingOrganizerFirstName# #MeetingOrganizerLastName# is inviting you to join the following meeting: #MeetingName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Please accept or decline this meeting to add/remove this meeting from your calendar and let the organiser know. Regards, |
Meeting | Cancel occurrence (all) | #MeetingName# on #MeetingStartDate# has been cancelled | Hi #UserFirstName#, A meeting occurrence of #MeetingName# has been cancelled by #MeetingOrganizerFirstName# #MeetingOrganizerLastName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
Meeting | Cancel series (all) | #MeetingName# on #MeetingStartDate# has been cancelled | Hi #UserFirstName#, The meeting #MeetingName# has been cancelled by #MeetingOrganizerFirstName# #MeetingOrganizerLastName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
Meeting | Decline occurrence (organiser) | #ParticipantFirstName# #ParticipantLastName# has declined the meeting on #MeetingStartDate# | Hi #MeetingOrganizerFirstName#, #ParticipantFirstName# #ParticipantLastName# has declined your meeting invite for #MeetingName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
Meeting | Decline occurrence (participant) | Meeting invite declined for #MeetingName# on #MeetingStartDate# | Hi #UserFirstName#, You have declined the meeting invite for #MeetingName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
Meeting | Decline series (organiser) | #ParticipantFirstName# #ParticipantLastName# has declined the meeting | Hi #MeetingOrganizerFirstName#, #ParticipantFirstName# #ParticipantLastName# has declined your meeting invite for #MeetingName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
Meeting | Decline series (participant) | Meeting invite declined for #MeetingName# | Hi #UserFirstName#, You have declined the meeting invite for #MeetingName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
Meeting | Reschedule occurrence (all) | #MeetingName# on #MeetingStartDate# has been rescheduled | Hi #UserFirstName#, A meeting occurrence of #MeetingName# has been rescheduled by #MeetingOrganizerFirstName# #MeetingOrganizerLastName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
Meeting | Reschedule series (all) | #MeetingName# has been rescheduled | Hi #UserFirstName#, The meeting #MeetingName# has been rescheduled by #MeetingOrganizerFirstName# #MeetingOrganizerLastName#. When: #MeetingStartDate# from #MeetingStartTime# to #MeetingEndTime# Regards, |
Unused Booking | Booking reported as unused | Ronspot – Unused Space | Dear Ronspot User, The Ronspot Administrator wishes to notify you that you have booked space #SpotNumber# today but appear to be not using it. Bookings should always be released for the benefit of your colleagues if not being used. Regards Ronspot Support |
Unused Booking | Warning was removed | Unused Booking Violation Removed | Dear #UserFirstName# The Unused Booking Violation issued to you on #Date# has now been removed. Thank you for contacting the Parking Team to explain. Regards Ronspot Parking Team |
Violation | Please move your vehicle (offender) | Parking Violation Reported | Dear #ViolatorFullName#, it appears your vehicle #ViolatorPlateNumber# is incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. Please book a different parking spot and park your car in the newly allocated space provided by the Ronspot App. |
Violation | Registered vehicle reported & spot available | Parking Violation Reported | Dear #UserFirstName#, you have reported vehicle #ViolatorPlateNumber# as incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. Please park in #AlternateParkingBayNumber#. |
Violation | Registered vehicle reported & spot unavailable | Parking Violation Reported | Dear #UserFirstName#, you have reported vehicle #ViolatorPlateNumber# as incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. Unfortunately, as no more parking bays are available you are being redirected to the overflow car park. |
Violation | Unknown vehicle reported & spot available | Parking Violation Reported | Dear #UserFirstName#, you have reported vehicle #ViolatorPlateNumber# as incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. Please park in #AlternateParkingBayNumber#. |
Violation | Unknown vehicle reported & spot unavailable | Parking Violation Reported | Dear #UserFirstName#, you have reported vehicle #ViolatorPlateNumber# as incorrectly parked in parking bay number #ViolatedParkingBayNumber# on #ViolationDate#. Unfortunately, as no more parking bays are available you are being redirected to the overflow car park. |
Zone > Notification
Template Name | Subject/Title | Content/Body |
---|---|---|
Booking Reminder | New booking made by team leader | Space #spotnumber# assigned to you on #BookingDate# | Space #spotnumber# has been assigned to you on #BookingDate# by #TeamLeadFullname#. |
Booking Reminder | Upcoming booking (all-day) | Require your spot tomorrow? | You have spot #SpotName# booked for tomorrow. Is it still required? If not, please release it and allow a colleague to use it instead. |
Booking Reminder | Upcoming booking (hourly) | Require your spot? | You have spot #SpotName# in #ZoneName# booked (#StartTime# – #EndTime#). Is it still required? If not, please release it and allow a colleague to use it instead. |
Booking Reminder | Upcoming booking (scheduled) | Require your upcoming spot booking? | You have one or more spots reserved. Are they still required? If not, please release them and allow a colleague to use them instead. |
Guest | Check-in reminder | CheckIn Reminder | Your spot #spotnumber# will be released in x mins. |
Unused Booking | Booking reported as unused | Ronspot – Unused Space | Ronspot Administrator wishes to notify you that you have a space booked today but appear to not be using it. |
Violation | Please move your vehicle (offender) | Report Parking Violation Notification | It appears you have parked your vehicle in the incorrect parking bay, #ViolatedParkingBayNumber#. Please make contact with security to resolve. |
Violation | Vehicle reported | Report Parking Violation Notification | You reported car registration #ViolatorPlateNumber# for parking bay #ViolatedParkingBayNumber# on #ViolationDate# |