Set up the check-in system

Step 1 – On the admin panel, click on Zones / Maps in the sidebar menu

Step 2 – Select a zone and click on the Modify button

Step 3 – Go to the Check-in tab

Check-In Types

Step 4 – Select the Check-In Type

• QR code: allow employees to check-in to their spot each day by scanning a QR code
• Manual: allow employees to check-in to their spot each day by pressing a button
• Off: no check-in system

Step 5 – If QR code is selected, choose your Check-In Level Type (only if QR code is selected)

• Spot Check-In:
  • 1 QR code per space: each spot will have its own QR code
  • Employees must scan the QR code associated with their reserved space
  • Regarding hourly bookings: if an employee books the same spot twice for the same day, only one check-in will be needed (but two check-ins will be needed when booking two different spots)
• Zone Check-In:
  • 1 QR code per zone: all the spots in the zone will have the same QR code
  • Employees must scan the same QR code of the zone to check-in
  • Regarding hourly bookings: if an employee books two different spots for the same day in the same zone, only one check-in will be needed
• Multi-Zone Check-In:
  • 1 QR code for multiple zones: all the spots of all selected zones will have the same QR code
  • Employees must scan the same QR code to check-in in multiple zones at once. If an employee has more than 1 spot booked on the same day in multiple zones, then when they check-in, they are checked-in for all spots at the same time for that day

Check-In Reminders

Step 6 – Enable the option Check-in Reminder if you wish to send an automatic email reminder to your employees (you can set a different configuration for hourly, all-day, and scheduled booking).

Step 7 – In the field Check-in Reminder Time, set the time at which the reminder will be sent (for hourly bookings, the time is relative to the booking start time and will be automatically calculated).

Step 8 – Enable the Auto Release option if you wish to automatically cancel the employee booking if they don’t check-in.

Step 9 – If the auto-release is enabled, you can select in Auto-Release after the timeframe within which employees must check-in (30min, 1hr, 2hrs, or 3hrs). Bookings not checked-in within this timeframe will be automatically canceled.

Step 10 – Click on Update

Print QR codes

Step 1 – On the admin panel, click on Parking Spaces or  Desks in the sidebar menu

Step 2 – Select a spot and click on the Modify button

Step 3 – You will see  a QR Code section: click on the Re-Generate or Print button

Step 4 – Once printed, place the QR code on the corresponding space

How it works for employees

Desk booking

• QR code check-in
• Manual check-in

Parking booking

• QR code check-in
• Manual check-in